2025-06-30-accounts - Rotary Club Of Monmouth Charity Trust Fund

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Trustees’ Annual Report for the period

Rotary iG:05 Monmouth 7?"

Period start date Period end date From 01 July 2024 30 June 2025

section A Reference and administration details

Charity name Rotary Club of Monmouth Charity Trust Fund

Other names charity is known by Rotary Monmouth

Registered charity number (if any) 515576

Charity's principal address| 20 Levitsfield Close

SSS~S=NPRBSBZ Postcode

Names of the charity trustees who manage the charity

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|||||||| |---|---|---|---|---|---|---| |1[DavidForbes|Trusteename|| oftceditany)|| egretsDates acted|if not for whole|||Nametappolnttustos of person (or body)any) entitled| |COS| |[President||| |2[WiliamPamell|[Vie|President|||—SSSSSSSCid| SCSC™C~S| |3|.| |President| |4|RogerFi|n|_—||Secretary||||

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

[Name——“(isws~~ss~s—s—s—C—C—C—CSC|Daatte's acted if not for whole year

Names and addresses of advisers (Optional information)

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||||||||| |---|---|---|---|---|---|---|---| |Type|of|adviser|Name|Address| |me| |Name|of chief executive|or|names|of senior|staff members|(Optional|information)|

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Rotary Monmouth

December 2025

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document Rotary Club Model Constitution

ES Seen ee Elected by Club members at an Annual General Meeting or Special General Meeting
Additional governance issues (Optional information) i laced semmatoe— Rotary Monmouth is an independent entity but is a part of the Rotary in , Britain and Ireland (RotaryGBI) network of Rotary Clubs. Rotary GBI in
relevant asout , ‘ turn is part of the global Rotary International Network. Rotary Monmouth
¢ policies and procedures has adopted the template constitution of the Rotary Clubs and adheres to adopted for the induction and _|the risk management and other policies of RotaryGBI. training of trustees; President, President elect, Treasurer and Secretary are elected annually
¢ the charity's, organisationala atrecenta SpecialholdersGeneralof theseMeeting.positionsTrusteesand arearealsotypicallyelectedeitherby thecurrentClub or structure and any wider members. network with which the charity works;
e relationship with any related parties;
e trustees’ consideration of major risks and the system and procedures to manage them.

Section C

Objectives and activities

The Charities principal activities delivered through Rotary Monmouth and the Rotary Monmouth Community Champions were consistent with the
Summary of the objects of the aims of Rotary International and included service within the community, charity set out in its fundraising for local, national and International charities and governing document organisations including those providing disaster relief.

Rotary Monmouth

December 2025

Primarily by award of Grants to other Charitable or not for profit entities and by service in the community and supporting local efforts to improve the quality of life.

In making these grants and delivering service Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

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Summary of the main
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activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

All time involved in organising, preparing and holding fundraising activities and volunteer time for community activities is unpaid. Costs may be incurred are for specific services or purchases needed to support the events.

Rotary Monmouth Trustees aim to distribute funds raised by Rotary Monmouth to agreed beneficiaries or to fund charitable activities in You may choose to include accordance with budgets agreed at the beginning of each Rotary Year, further scistomonts. where there isa preference to support organisations. : Our policy is to spend around 30% of available funds on international relevent aisdlit: : ‘ humanitarian support.

e policy on grantmaking; Rotary Monmouth also supports Youth Activities with opportunities to ° . attend the Rotary Youth Leadership course and the World Affairs policy Progeny related Seminar as well as organising entry to the annual Rotary Youth investment; Competitions.
e contribution made by Income and expenditure in respect to the Raft Race and the Walk the volunteers. Wye events occurs over more than one year for each event as does expenditure for the Community Draw Project.

Rotary Monmouth

December 2025

Section D

Achievements and performance

Summary of the main . . s ‘ Income and expenditure in respect to the Raft Race and the Walk the achievements of aie Seay Wye events occurs over more than one year for each event as does g y expenditure for the Community Draw Project. Income from grants, events, collections, donations, including gift aid amounted to £45769. Expenses for our events came to £7043 and Donations and Community Youth service outlined below totalled £36452. Funds received benefited from the Attick Youth Charity Closing and transferring £7755 to Rotary Monmouth to be spent on youth services in Monmouth.

Our major events of the year were held as planned

The Raft Race ------------------------September Bonfire Night---------------------------November 5" Santa’s Sleigh-------------------------December The Model Railway Exhibition-----February Walk the Wye--------------------------May

In addition, Street Collections for Ukraine and Myanmar relief were held

We also held for the first time a Community Charities event where we invited local charities and groups to apply for a sum of money for specific projects. The event was a great success with more than £6000 being donated to the various successful applicants.

Donations were also made to St David’s Hospice. Newport. Velindre Breast Cancer Research, Bridges Monmouth

We also made various donations to other local and International Charities throughout the year.

In our youth programme we continued to send students to RYLA, and World Affair seminars.

We also continued to support Youth Speaks, a very popular national Debating competition. For the first time we extended the Youth Speaks to primary schools which under the chair of our youth chairman Olwen Davis was extremely successful and we hope to build on that success by opening it to a wider range of Primary Schools.

Rotary Monmouth

December 2025

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Section E
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Financial review
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The Charity holds a £3000 reserve against expenditures on events that Brief statement of the may not cover their costs due to weather or other unforeseen charity’s policy on reserves eventualities. The event most at risk is Bonfire night which has a fixed cost for fireworks ordered ahead of the event. Details of any funds materially No funds are in Genet in deficit Further financial review details (Optional information) You may choose to include The main fund-raising events organised by Rotary Monmouth | add oral OPORTO, wie e The Raft Race 1st Sunday of September relevant about: : e the=_ reee di ee Santa'sBonfire nightSleighNovember- December5th aSRY rw re . re ¢ The Model Railway Exhibition - February PETS e Walk the Wye Sunday — May e how expenditure has e Street collections for disaster relief as appropriate supported the key objectives of the charity; A Community Draw is organised under a licence from Monmouthshire ° investment policy and County Council to assist small local community groups to raise funds for eer : their activities. objectives including any ethical investment policy adopted.

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Section F Other optional information
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A full list of the Trust donations can be found on the Rotary Monmouth website, www.rotarymonmouth.com under “Charitable Activities”

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Position (eg Secretary, Chair, P
etc) REA yHewr 7 ZEMSVRE KR.
Date S\241 2s
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Rotary Monmouth

December 2025

	Hs} FORENGLAND AND WALES
	Receipts and payments accounts
	Forthe period	Period startdate t Periodenddate
	Section A Receipts and payments
		Unrestricted Restricted Endowment
		aiid to thenearest£ to thenearest£ to the nearest £
	‘Al Receipts
	RaftRace TAT 0,619	Walkthe Wwe 0es
	Collections fromthe Public ahe9
	PC	[a Onristmas Obllections Epa0
	Interest onDeposit account	[0 a: es05 Sub total(Grossincome for 7 ae AR)
	A2Assetand investmentsales
	oo
		A3 Payments
	Expenses for Rotary Fund raising
	activities
Rotary	a	ae

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Unrestricted Restricted | Endowment —
| funds funds funds Total funds Last year
FGrantsmadetootherchariies=» s- [ — -] fF
Grantsspecificevents from PT ---
SSCSCSC“‘“SC‘“‘CSCOOlPOCSTCCCSY 8,280
RatRace | tTPPT P8892)
Bridges EE |eee | [1,000] ||
EX) Community Centre (Railway 900
eeGe |Ge || es |
fRotaryFoundation(byMembers) [OBA] FOP T=| | [1,559] |
[Donations tospecific charities, local |] | So |
CL
1 4a | 16,058
a
TY [700] |_2,200|
S828
Sub total
A4 Asset and investment purchases PY
None CTT Ct | [i]
Subtotal]-| Lt
| Total payments [2569] ar
‘AS‘AG TransfersNet ofreceipts(payments)|- between funds 452][-ata] |__3.192 er |
Cash funds last year end ee <1)
| Cash fundsthisyearend| 21,908} |9,583) | [31,491] |
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Section B Statement of assets and liabilities at the end of the period
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| Unrestricted Restricted Endowment funds funds funds 'B1 Cash funds to nearest£ to nearest£ to nearest£ £9589 [TO Walk TBAes | ee a bp0s (O(n es |eS ||ee ||ee) ees |ee |ee |ee es || | Total cash funds es account(s)) Unrestricted Restricted Endowment funds funds funds etails tonearest£ to nearest £ to nearest£ ‘B2Othermonetarvassets | __ hs __ rum ww wie Cost (optional) a te var B3 Investment assets pO fT | SSCS 1 Fund to which Current value a asset belongs «0S (optional) (optional) B4Assetsretainedforthe | ae) | Fund to which Amount due When due | { liability relates (optional) (optional) BS Liabilities pO PY | NH fp 'Signedby one or two trusteeson ‘behalf of all the trustees Signature Print Name Date of approval eer: Seer [Deve Webs || Yb, eeLi KORTOiy & HAE KyJes December 2025

Rotary Monmouth

pak _ CHARITY COMMISSION | Independent examiner's report on the (Se) | FOR ENGLAND AND WALES accounts

Section A Independent Examiner’s Report

Report to the trustees ; Rotary Club of Monmouth Chairty Trust Fund On accounts for the year | 2024-25 Charity no | 515576 ended (if any) | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30" June 2025. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). | report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts givea ‘true and fair’ view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Name: | Peter Davey Relevant professional qualification(s) or body -: (if any): Address: | Hewelsfield Linton, Ross on Wye

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HR9 7RS
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Rotary Monmouth

December 2025