## **TRUSTEES’ ANNUAL REPORT FOR THE PERIOD FROM 01 JANUARY TO 31 DECEMBER 2022** ## **THE LEAGUE OF FRIENDS OF BRIDGNORTH HOSPITAL** **Registered Charity Number: 515567** **OBJECTIVES AND ACTIVITIES** **Objective** The object of the League is to improve amenities for the benefit of patients and to aid in provision of a quality service within Bridgnorth Community Hospital, part of Shropshire Community Health NHS Trust and Shrewsbury and Telford NHS Trust Maternity Unit at Bridgnorth Community Hospital. The Charity aims to encourage, foster, and maintain the interest of the public, in patient care and the support of the work undertaken in Bridgnorth Hospital. Trustees have given genuine attention and thought to all matters relating to activities undertaken by the Charity in accordance with the constitution within the Trustee Committee meeting forum. **Fundraising** The Charity has not undertaken any significant fundraising activities due to the level of voluntary donations and legacies received. The volunteer run Coffee Shop is open to the public Monday to Friday 0930 – 1600 hours. Books, jigsaws, brand new knitwear, greetings, and seasonal cards are on sale within. Annual Easter and Christmas Coffee mornings were held. A small number of collecting tins are distributed within retail premises locally. A popular 100+ Club regulated as a Small Society Lottery by Shropshire Council continues to raise funds on an annual basis. ## **ACHIEVEMENTS AND PERFORMANCE** At the start of 2022 the Coffee Shop had closed due to an increase of Covid cases and enforced restrictions within the hospital. As a result, trade was reduced and did not start to pick up until the latter part of the year. Despite this, volunteers remained steadfast and committed to keeping it open. **Butterfly Cafe** In January a Dementia Awareness Training Day was held for volunteers interested in assisting with the Butterfly Café. In April the League of Friends Butterfly Café for people with memory loss conditions such as dementia was launched to replace a hospital run café which had ceased during pandemic and was not viable post pandemic due to the retirement of its staff. A life-sized caterpillar mascot was designed and introduced in October to help raise awareness of the Butterfly Café and to promote all things League of Friends related to appeal to younger following. 1 **Volunteer Training Day and High Tea** In the same month an in-house volunteer training session was followed by a high tea exclusively for volunteers and the membership, after which a copper willow tree fountain was unveiled in the League of Friends maintained courtyard garden. The willow tree was chosen because it symbolises the capability to withstand hardship, loss, and difficulties which resembled experiences following the pandemic within the NHS and wider community. ## **Knit and Natter Group** The League of Friends knit and natter group were asked to make poppies for a cascade feature displayed in a local church for the Remembrance weekend. Throughout the year this group produces a wide variety of baby and children’s knitwear which is then sold to raise funds. ## **Newsletter** A newsletter is produced for the members of the charity to keep them informed of the organisation’s progress and achievements. ## **FINANCIAL REVIEW** The financial statements have been produced in accordance with current statutory requirements and the Charities constitution document and explained within the financial document included with this submission. The Charity receives much of its income from legacies, donations, membership subscriptions and fundraising events. The Charity provides support to the hospital by funding the purchase of equipment requests by various departments within the hospital. ## **Reserves** The Charity aims to maintain a reserve of £70,000 as agreed by the Trustees which is reviewed annually and includes funds deemed to be sufficient to meet foreseeable obligations and cover possible contingencies. ## **Financial Auditing** The Charity Treasurer (January to May) unfortunately had to step down at short notice through ill health and a replacement was not forthcoming until September. In the interim the Chair and Deputy Chair oversaw financial activity. An independent external accountancy firm, employed by the Charity, was asked to examine the accounts from January to September prior to the new Treasurer taking over the role. ## **STRUCTURE GOVERNANCE AND MANAGEMENT** ## **Governing document** The Charity is an unincorporated organisation and is managed by the Trustees under its 2018 constitution document. 2 ## **Methods of appointment or election of Trustees** Trustees are nominated, seconded, and elected/re-elected at the Annual General Meeting (AGM) which is overseen by our President, the duly elected Town Mayor. ## **Organisational structure** The League of Friends of Bridgnorth Hospital is administered by the Trustee Committee of up to fifteen people who usually meet six times a year, in addition to the AGM and Extraordinary General Meetings as and when required. There are two sub-committees which oversee the running of the Coffee Shop and Butterfly Café respectively. ## **Relationships with other Charities** The Charity is an affiliated member of Attend and is also a contributor to the Shropshire League of Friends group which meets up to three times annually. Due to the restrictions of the Covid 19 pandemic these meetings only reconvened this year and met once during this reporting period. ## **Trustees’ induction and training** Induction is done through briefing by the Chair and Trustees take part in training sessions organised for all League of Friends volunteers. All Trustees are subject to a Disclosure and Barring Service check. ## **REFERENCE AND ADMINISTRATIVE DETAILS** **Charity name** League of Friends of Bridgnorth Hospital **Registered Charity number** 515567 7 River View Bernard’s Hill, Bridgnorth, Shropshire, WV15 5AT. **Charities Principal Operations Address** The League of Friends Coffee Shop, Shropshire Community NHS Trust, Bridgnorth Community Hospital, Northgate, Bridgnorth, Shropshire, WV16 4EU. ## **Charity Trustees who Manage the Charity** |Trustee Name|Ofce (if any)
Appointment (A) at
commitee level)|Dates Acted if not for
whole year|Name of Person (or
body) enttled to
appoint Trustee(if any)| |---|---|---|---| |Paula Tristham|Chair||Membership (AGM)| |Julia Davies|DeputyChair||Membership (AGM)| |Sue Burrows|Secretary||Membership (AGM)| |Stan Butler|Treasurer|1.02.2022- 15.05.2022|Membership (AGM)| |Phil Palfrey|Treasurer|01.09.2022-31.12.2022|Trustee Commitee| 3 |Trustee Name|Ofce (if any)
Appointment (A) at
commitee level)|Dates Acted if not for
whole year|Name of Person (or
body) enttled to
appoint Trustee(if any)| |---|---|---|---| |Phil Palfrey||05.07.2022 – 31.08.2022|Trustee Commitee| |Verena Swinnerton|Cofee ShopManager||Membership (AGM)| |MegAndrews|ButerfyCafé Lead(A)|05.07.2022 – 31.12.2022|Trustee Commitee| |Margaret Bray|Knit and Nater Lead(A)||Membership (AGM)| |Di Brown|||Membership (AGM)| |Yvonne Askins|||Membership (AGM)| |Pearl Bryan||01.01.2022 – 16.05.2022|Membership (AGM)| |BetyMartn||01.01.2022 – 18.01.2022|Membership (AGM)| |June Muxworthy|100+ Club Secretary||Membership (AGM)| |Sarah Morford|Librarian(A)||Membership (AGM)| |Julie Palfrey|ButerfyCafé Lead|05.07.2022 – 31.12.2022|Trustee Commitee| |Mike Phillips|Gardens Lead(A)||Membership (AGM)| |Jean Prior|Knit and Nater Lead(A)||Membership (AGM)| |Rita Spence|||Membership (AGM)| ||||| ## **Names of Presidency and Advisers** On election, the Mayor of the Town is invited to be President of the Charity for the duration of their tenure. President 2022 - Councillor Karen Sawbridge In accordance with its constitution the Charity (at AGM) may see fit to bestow a lifetime Vice Presidency upon an agreeable individual perceived to be in the position to offer advice and guidance to the Trustees of the Charity. The Vice President may attend Trustee Meetings and contribute to discussion but have no voting rights at Committee Meetings. Vice Presidents 2022 – Mrs Margaret Veal MBE, and Mrs Sheila Plain **Shropshire NHS Community NHS Trust Liaison** The Charity has built a healthy working relationship with the local hospital management team enabling the Trustees to make informed and justifiable decisions to enhance the work of the hospital for the general public within the community. The hospital manager is invited to attend Trustee meetings and provides an overview and update of hospital activity and brings forward any funding requests for enhancement of patient care and experience within the ward and departments of the hospital. **Names of Hospital Management Contacts** Rachel Mole – Locality Clinical Manager – South East Shropshire Carol Harris – Site Administrative Manager and PA to Rachel Mole Amy Jeavons – Business Support Officer 4 ## **DECLARATIONS** **The Trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Paula Elizabeth Tristham Susan Burrows Chair Secretary Date:** 29 October 2023 **Date:** 29 October 2023 5 LEAGUE OF FRIENDS OF BRIDGNORTH HOSPITAL Report and Financial Statements Year Ended: 31st December 2022 CharityNo. 515567 Silver & C Accountants Taxation & Business Advisors LEA BRIDGNORTH HOSPITAL Contents Legal and administrative information Tnjstecs, annual report Independent Examiners, TepoTt Statement of fllLancial activities Statement of finaneiaj activities Notes forming part of the fmanctaI ststements LEAGUE OF FRIENDS OF BIUDGNORTH HOSPITAL a] and a(lJninisttative Inforn￿tiOll Trnstees: Paula Tristham Sue Burrows Phil Palfrey Verena Swinnerton June Muxworthy Sarah Morford Jean Prior Margaret Bray Rita Spence Mike Phillips Mcg Andrews Yvonne Askins Diane Brown Julie Palfrey President.. Madaznc Major Karen Sawbridge Vicc Prc5ident: Margaret Veal Sheila Plain Chair.. Paula TiistTrLam Vice Chair.. ulia Davies Secretary". Sue Burrows Treasurer.. Phil Palfrey Coffee Shop.. Vcrena Swinnerton 100 Club.. June Muxworthy LEbarian/F18g Day Organi5cr Sarah Morford Conimittee: lean Prior Margaret Bray Indcpendcnt Examiners.. The Hollies, 16 St lohJ] Strect, Bridgnorth, Shropshrre, WV15 6AG Bankers.. Barclays Bank Principa] Address: Ansteys, Eardingtou, Bridgnorth, ShTOPShirc WV16 5JT Page I LEAGUE OF FRIENDS OF BRIDGNORTH HOSPITAL Trnste¢s' Annual R ort ended 31st December 2022 For the The trustees submit their allnU￿ report and the unaudited financial statements for the year ended 3 Ist December 2022. The trustccs have adopted the provisions of the Statement of Rccommended Prartice {SORP) "Accounting 2nd Reporting by Charities" ￿SUed in 2005 as modified by SORP 2019 (FRS 102) in PTeparing the annual Teport and finanaal 5tatcments of thc Charity. The charity is governed by its Consti￿tion, which placed the governance on tbe charity in the hands of the tsvstees. IVS objects are to advance education and provide facilities in the In￿reSts of social welfare for reereatton and leisurc time occupation with the object of improving the conditions of lifc for d]e inhabitants of the area. Volunteers The charity is ￿&teful for the efforts of tts volunteers who are involved in service prowsion and fund raising. It is estimated that approximately 25 volunteer hours were provided on a weekly basis. If thi's is valued at the Natton21 Living wage Tat¢ of £9.50 the weekly volunteer effort amounts to nearly £238.00. The trustees are responsible for preparing the Trustees, Annual Report and the financial stateTnents in accordance with applicable law and United Kingdom Accounting St￿dards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the tn￿teeS to prepare financial statements for cach financial year which give a true and fair wiew of thc stat¢ of affaiIs of thc cEwity and of the incoming resources and application of resources of the charity for thit peTiOd. In preparing these financial statements, the trustees aTC requircd to.. Sclcct suitable accounting policies and tTrLen apply them consistendy Observe the methods and prtncIpl￿ in the Cbarities SORP 2019, IFRS 102). Make judgements and esti￿at¢S that arc reasonable and p￿dent., State whether applie&ble accountAng standards ILqve been followed, subject to any m&terial departures disdosed and explained in the financtal statements., Prepare the flluncial statements on a going concern basi$ unlc$5 It is Inappropria￿ to presume that the Ch￿￿ty will continue in operation. Page 2 LEAGUE OF FIUE F BIUDGNORTH HOSPITAL ual Re ort Continued ear ended 31st December 2 22 the The trllstccs are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the fiDancial position of the ch￿lty and enable them to ensure that the financial stateTncnts comply with the Charities Act 2011, the Charity {Accoullts and Reports) Regulations 2008 and the provisions of its consti￿tion. They are also responsible for safeguarding the assets of the charity and hence for takmg reasonable steps for the preverytion and detection of fraud and other irreguIarities. Internal Control and Rxsk mall￿ement The trustees rcvicw the effcctiveness of all rnaterial internal controls, including opcrational, fmancid and compliancc controls and iisk management systerns. The internal control systems are dcsigncd to meet the Charity's particular nee￿ and the tisks to which it is exposed, to manage these risks and to provide reasonablc assurance against misstatement or loss. Statement of DisdosuTe of Information to Independent ExatniJJeTS We, the trustees of the charity who held office &t tht date of approval of these financial statetLents, each conym so far as we aTe awarc that". thcrc is llo Telcvant inforniation of which the charitys independent examiners are unaware.. and we have taken all the steps that wr ought to have taken &s trustees in order to make ourselves aware of any relevant irformation and to establish that the Charity's independent examincrs arc aware of that inft)rmation. Page 3 LEAGUE OF FRIENDS OF B Trnstees, Annual Re rt Contittued For the ear ¢Aded 31st December 2022 OSPITAL Re-appoititment of Trnstees The trustees are appointcd by the members ofthe Association in Annual GcncTal Mecting. Achievemellts and PerfOn￿OnCe The rcsults foT the year are set out in the attached statements of financial activities. Financial Review The Charity's policy is to retain SUTplus ftLllLls pending suitable application by the charity for assistance of a project within the tems of charitablc status. The treasurer maintains the financial Tecords of the Charity and reports regularly at aIl meetings. Independent Examiners A resolution proposing that Silver & Co be reappointed as independent Lyaminers of the Charity will bc proposed at the Annual General Mecting. The results for the year are set out in the attached sratements of financial activities. Page 4 Ind endent Examiners, Re of Lea e of Friends of Bri ort to the Trnstees orth Hos We report on the atcounts of the charity for the year ended 315t December 2022 which are set out on pages 6 to 9 Respective respoxJs]l)iliti¢s of trustees and examIn￿S The charity's tru5tecs are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 {thc 2011 Act) and tknt an independent examinatlon is nccded. It is oiir rcsponsil)ility to.. examine the accounts under section 145 of the 201 l Act., follow the procedures laid down in the general directions given by the Charity Conuni55ion undcr section 145{5) 0)) of the 2011 Act,. and state whether particular matrers have come to our attention. Basxs of tndependent examiners, report Our examinaLiOn was carried out in accordance with the general diicctions given by the Cbarity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those iccords. It also includes consideration of any unusual items or disclosures ill thc accounts, and seeking explanations from you as trustees concerning any sueh mattets. The procedures undcrtakcn do not provide all the evidence that would be r¢quir¢d in au audit and consequently no opxnion is gtven as to whether the accounts present a'true and fair view and the report is limited to thos¢ matter5 set out in the statement below. Independent examiners, stat¢w¢ut In eonnection with our cxan]ination, no rnatter has come to our attention.. Vhich give8 us reasonable cause to believe that, in any Inatcrial icspect, thc Tequirerllcnts". to keep accounting records in accordance with section 130 of the 2011 Act. to prcparc accounts which accord with thc accounting Tecord6 and comply . wtth the accounting requirements of the 2011 Act havc not been met. or to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Silver & Co depcndentExaminers Thc Hollies 16 St lohns Strcct Bridgnorth Shropshtte WV15 6AG Date 2o2S Page 5 LEAGUE OF FRJENDS OF BRIDGNORTH HOSPITAL STATE1%￿NT OF FINANCIAL ACTIVITIES FOIL THE YEAR EP+lDED 31ST DECEE4(BER 2022 RECEIPTS Volunta Recei Subscriptions 560.00 316.10 Other Volunta Rccci Donations and Legacy Funeral Donations Gift Aid ts 5,776.01 13,698.65 6,336.01 14,014.75 Recei ts from Activities for Hospitsl Teas/Coffee Shop Colleetion Boxes Buttert]y Café Conllnittee Annuat Dinner enerattn fvnds 17,413.58 194.63 282.00 4,315.10 100 Club Market Stall Namc the Catapillar Just Giving Art and Craft Sale Rugby Club- Christmas Market Raffle Coffee Morning Sale of Greetings Cards Grand Draw Fish and Chip Supper Open Gardens Drumming Workshop Pin Badges Shropshire Community NHS Trt￿t SVR 1,800,00 295.90 355.00 515.12 2,174.00 462.55 755.24 235.00 1,185.00 526.98 22,836.00 7,674.10 Recei ts from Investments Bank and Building Society InteTeSt 237.50 24.17 23,073.50 7,698.27 29,409.51 21,713.02 Page 6 LE OF FR￿NDs OF BRIDGNORTH HOSPITAL STATEMEN'T OF F￿ANCIAL ACTIVITIES FOR THE YEAR EINDED 31ST DECEfvlBER 2022 PAYMENT 2022 2021 eneral AGM Shropshire Commerce Subsuiption and Insurance NationaI Association League of Frien( Producing and Posting N¢wslcttcrs Expenses for Events Including Adverts Stationary Including Christmas and Greeting Cards Coffee Shop Running Costs Till for Coffee Shop expenses Computer & Zoom costs Committce Allnuat Dinner loo aub Prizcs Paticnts Presents and Flowers Grand Draw Costs and Prizes Gardens and Grounds Butterfly Café Accountancy Fees Donations One Stop Badges Winsley HaIt Coffee Shop Refurbishment (2020) Community Transport Coffcc Shop Fun]iture Christmas Trte and L￿￿ts Lottery License Fee Unpaid Chequ¢ Fcc Fish and Chips SVR 960.00 1,117.80 3,476.38 1,465.93 3,046.25 1,158.35 813.71 703.02 764.79 793.38 809.68 135.00 1,025.00 74.82 504.84 359.61 675.00 133.99 2,954.19 315.00 50.00 20.00 20.(K) Volunteers Buffet Miscellaneous The Swinnertones 428.14 751.85 13,173.17 9,383.56 Page 7 LEAGUE OF FRIENDS OF BRIDGNORTH HOSPITAL STATEMENT OF FINANCIAL ACTfvITIES FOR THE YEAR ETr4D 1ST DECEMBER 2022 co PAYMENTS 2022 2021 Hos ital A Newspapers Hi-Low Bed Deconlamillation Equipment Lockable Trolley Otoscopes x2 Bladder ScanncTS Handrait Scales and UItrasollnd Transducer Mint Dopler and Probe Replacement Cusbions and Phlebotomy ChaiT Toto Lateral Tuming System Control Unit and Platform Leg Press- Imaging Chair- Cystos¢ope5 Toto Laterat Turni￿ System Mattress for Treatment Room - ECG MDnitor- Blood Fridge - Caretray Trolley 755.40 794.05 1,507.10 MIU Endoscope Baby scaleslAuroseopes Beverage Trolley 4,496.29 1,507.10 1,418.32 1,755.00 3,928.72 8,305.14 17,101.89 17,688.70 Accumulated Fund Bank Current and Deposit Accounts as at 1st lanuaty 2022 Excess of Rcccipts over Paytnents Crcditor Brought Forward 243,263.38 12,307.62 239,239.06 4,024.32 255,571.00 243,263.38 Page 8 LEAGUE OF FRIENDS OF BRIDGNORTH HosprrAL STATEMENT OF FINANcL￿ ACTIVITIES FOR THE YEAR ELNDED 31ST DECEMBER 2022 2021 STATE7*lENT OF ASSESTS AND IIABItJTIES Cash Funds Bank CoTrmunity Account Bank Business Premium Account Nationwide BuiIding Society Total Bank Current and Deposit A¢covnts 9,219.55 246,453.35 67.08 243,196.30 255,672.90 243,263.38 Cllrrent Liabilitics Crcditor 1101.90) 255,571.00 243,263.38 r4E l•l>) Approved by The Leagu¢ of Fricnds ofBridguorth Eospital on ................................. and signed on their behalf. Mr P. Palfrey Hon Treasurer Page 9 Inde endent Examiners, Re ort to the Trnstees of Lea e of Friends of Brid north Hos ital We report on the accounts of the charity for the year ended 3 1st December 2022 which are set out on pages 6 to 9 Respective responsibilities of trnstees and examiners The charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is our responsibility to: examine the accounts under section 145 of the 2011 Act" follow the procedures laid down in the general directions given by the Charity Commission under section 145(5) (b) of the 2011 Act; and state whether particular matters have come to our attention. Basis of Independent examiners, report Our examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examiners, statement In connection with our examination, no matter has come to our attention: Which gives us reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with section 130 of the 2011 Act" and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 201 l Act have not been met; or to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Silver & Co Independent Examiners The Hollies 16 St Johns Street Bridgnorth Shropshire WV15 6AG ° qJ& Tr2g Page 5