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| Trustees’ Annual Report for the period
| PL Period start date Periodenddate
| MON Yet April 2024 ‘Bist ~T March 2025
Section A Reference and administration details
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Charity name| YSTRADOWEN COMMUNITY & SPORTS ASSOCIATION Other names charity is known by YCSA Registered charity number (if any) |515414 Charity's principal address| Ystradowen Village Hall Cowbridge Road, (Behind White Lion Public House) Ystradowen, Cowbridge.
Names of the charity trustees who manage the charity
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——- Dates acted if not for whole Name of person (or body) entitled
1 Mr. John Phillips Trustee The General Committee of
CBE YCSA.
2 Mr. David Trustee & General The General Committee of
Thursfield Committee Member YCSA.
3 Mrs Felicity Trustee & General The General Committee of
Quance Committee Member. YCSA.
4 Mr Roderick Chairman
Howells
7 Mrs Corinne Joint Booking
Roberts Secretary
8 Mrs Keris Howard | Joint Booking
Secretary
9 Mr Alan Jackson General Committee
Member
Mr Christopher General Committee
10 | Howard Member (co-opted
fund raiser).
44 Mrs Moira Howells | General Committee
Member
12 Mrs Hilary Hill General Committee
Member
13 Mrs. Jane Jones General Committee
Member
13 Mr David Bennett General Committee | September 2024
Member
18 Ms. Beth Cook General Committee | January 2025
Member
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2S 00 (2S
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19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees) |Namei[Dates][acted][if][ not][ for][ whole] year As stated above. As stated above
Names and addresses of advisers (Optional information)
Type of adviser Name Address Legal advisers and Hugh James 2 Central Square, Solicitors. F . (NB New Advisers) Cardiff, CF10 1FS
Name of chief executive or names of senior staff members (Optional information) No paid staff.
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution
Trustee selection methods The vote of the General Committee.
Additional governance issues (Optional information)
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You may choose to include: The Trustees; have all. been made aware. of their responsibilities as set out additional information, where on the Charity Commission Website. relevant, about: No specific training has been undertaken by the Trustees. ® policies and procedures trainingadoptedo f ortrustees; the induction and |YCSAliabilities continuesof the; Trustees. to have anThe insura; curre n cet insurance policya in placepolicy to covers cover theall risks potentiaunti. l
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e 30" June 2025 and will be renewed from‘st July 2025. the charity’s organisational Structure and any wider =—| The Constitution of YCSA was brought up to date at the 2023 AGM on 24" network with which the charity |\ay 2023. The re-amended Constitution has been notified to the Charity works; Commission. No further changes have been made to the Constitution
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e relationship with any related | during 2024 — 2025. 4arties; ; ;
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e YCSA is a member of the Glamorgan Voluntary Services charity. We use trustees’ consideration of this to identify potential sources of grant funding and to generally keep up major risks and the system to date with legislation. We also maintain excellent working relationships andem.procedures to manage with the Vale of Glamorgan Council and Penllyn Community Council. The main risk of concern at the end of 2023 — 2024 was the condition of 2 March 2012
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the waterproofing to the flat roof of the Village Hall building. This risk has been alleviated during 2024 — 2025 by replacing the waterproofing. This will be reported later in this report under’Green Energy Project”. We have policies in place to ensure that we comply with the law and recognised good practise.
Section C
Objectives and activities
- To promote the benefit of the inhabitants of Ystradowen and District by associating with Local Authorities, voluntary organisations, and inhabitants in a common effort to advance the : education and to provide facilities in the interests of social welfare Summary[of][ the][ objects][of][ the] for: recreationi n and leisure time occupation with the objective of charity set out in its Improving life for the saidaaninhabitants.. governing document 2. To establish or to secure the establishment of a Community Centre (Village Hall) and to maintain and manage or co-operate with any local authority in the maintenance and management of such a centre for activities promoted by the Association and its’ constituent bodies in furtherance of the above objectives.
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276 ¥ft is
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March 2012
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2024 - 2025 has been a busy, productive and successful year for YCSA,
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Hall Hire . The Hall hire continues to be the mainstay of our operations and income for the year 2024/ 25 has again reached the highest level ever with a hire income of £19,804. As can be seen from the financial report, the hire income for 2023 — 24 was £18.990 . New customers continue to be attracted to our hall and we have retained all our established customers during the year. We now have 46 regular Hall users.
As in previous years, our special thanks are due to Corinne Roberts and .| Keris Howard, and now Helen Drane, who expertly jointly manage all the Hall Hire activities. Events Community Cinema Our Community Cinema has continued with monthly showings and has enjoyed another very successful year generating an income of £2,139 by comparison with £2,679 last year. . More importantly, the Cinema has continued to attract large audiences and it has become an excellent gathering for socialising and making new friends. We thank Tony and Stella Cheeseman and their brilliant team for organising and operating the Community Cinema. Summary of the main Other successful events have been held, including the following: activities undertaken for the : , P Oktoberfest public benefit _ relation to: This new event was introduced by a new Committee Member — David these objects (include within f ae Ce : this section thestatutor Bennett, who organised a brilliant event. This will definitely be repeated declaration that trusteeSiave for future years. This event madea loss of £104 on an income of £630 had regard to the guidance es loss was due to setting up costs — this will be recouped in future issued by the Charity y : ono on public Fireworks Night Another very successful and well attended fireworks display was held on 2™ November 2024. This event yielded a profit of £1,149 on an income of £2,261 (2023 24 £2,090). This event was professionally and safely managed by Alan Jackson, Fiona Silver and Chris Kipling.
Quiz night
This was organised by Alan and Moira Jackson was held on 19*" October 2024. We were challenged by our excellent local Quizmasters -Richard and Christine Green. This event was very enjoyable, well attended and it produced a surplus of £377 on an income of £523.
Childrens Christmas Party
Another very successful Childrens’ Christmas Party was arranged by a ladies sub-committee. This was well attended and very successful. The children enjoyed a magic show, Father-Christmas, and a party meal. The event generated an income of £547 and a surplus of £50.
Wine Tasting
This event was re-introduced this year and took place on 23 November 2024. It was organised by a new volunteer — Mr Jack Russell and expertly conducted by Richard Ballantyne of The Noble Grape (Wales only Master of wines). This event madea profit of £173 on an income of £455.
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March 2012
Petanque Club The Pétanque court was built in 2018 as part of our RCDF funded Annex and Parc Owain project. The Ystradowen Pétanque Club (YPC) keep separate accounts to YCSA and the YPC accounts are not included in the YCSA accounts. The Club continues to be very popular and goes from strength to strength each year.. Chris Howard is the Chairman of the Pétanque Club. Whilst the main objective of everything we do at the Village Hall, it is to bring the community together in an enjoyable way, it is pleasing to note that we generally achieve profits which strengthen the financial health of our charity. All profits are of course used solely for the benefit of the community.
Additional details of objectives and activities (Optional information)
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YCSA have continued to maintain the Ystradowen Village Hall to a high standard.
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The major project undertaken during the year 2024 — 25 was the “Integrated Green Energy Project.” This project was reported as an aspiration in the 2023/2024 report and this was converted into reality this
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You year by securing the necessary grants. This project entailed installing: may choose to include e Additional insulation and new waterproofing to the roof.
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further statements, where e 30KVA of solar panels on the new roof: relevant, about: e = 29KVH of solar storage batteries. .
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° ; e 2x 12KVA Air Sourced Heat Pumps, renewal of all ° policy on grantmaking; radiators and plumbing.. policy programme related e A15m2 storeroom extension, investment; e Ancillary works including a new all electric cooker to
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e contributionae made by replace our redundant gas cooker. volunteers. The overall cost of this project during the year was £132,804 which was predominantly funded by grants comprising:- £94,059 from Welsh Government; £20,000 from the National Lottery Fund and £7,500 from the OFGEM Boiler Upgrade Scheme.
|
All essential elements of the project were completed during the year TAR approximately2024/2025, only £6,000leaving to beminor continued contingencyinto 2025/2026. works (to the value of 5 AL. ede March 2012
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The project has achieved the following: e Making YCSA substantially independent of grid provided fossil
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: e Afuel savinggeneratedof 2000Tenergy.of CO2 of atmospheric discharge per year. e A financial saving of an estimated £5,500 per year in energy costs.
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e Insulating YCSA from future energy price increases. e Improving YCSA’s Energy Performance Certificate rating from C rating (64) to A+ rating (-5) as a result of the insulation and Green Energy installations.
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e The installation has already produced 85% self sufficiency in the 2
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a months since commissioning on February 20" 2025and this will significantly improve as weather conditions improve through the year.
All the routine maintenance activities have continued to high standards with the main stay activities being hall cleaning ( £3,400) (2023/24 cost was £3,505),and gardening by Nick Phillips (£1,880), (2023/24 cost was £2,347) The maintenance of all electrical, gas, plumbing, fire equipment and security alarms etc have continued to be managed by YCSA.
As mentioned previously, the historic main concern was the cost of replacing our aging waterproof membrane to the flat roof. This concern has been eliminated by the renewal of the waterproofing membrane under the Green Energy Project.
Pathway 21, led by Rose Ives and Mavis Burnham continue do a fantastic job of looking after the beautiful community gardens that they have created within Ystradowen
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2 As mentioned above, YCSA have been very successful in securing
grants this year for the “Integrated Green Energy Project” with a total of
£121,559 being secured as follows:
Government Integrated Green Energy Project
Fund
grant
[TOTAL (121559 | SC~sr
Once again YCSA are grateful to our Grants Officer - Chris Howard who
has secured all the grant funding, and thanks go to the generous grant
funding bodies.
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Grant Making Policy YCSA does not provide grants to other organisations, but provides facilities at a very affordable cost where the residents of Ystradowen and district can enjoy a wide range of events and activities. YCSA actively seeks grants to support its’ operations and to fund specific community projects.
The Role of Volunteers
YCSA has no paid staff and relies exclusively on unpaid volunteers to manage its’ activities
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Section D Achievements and performance
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7
section D Achievements and performance Summary of the main The main achievements of YCSA are as stated above in Section C achievements of harity . during the vear the chanty Once again, thanks are due to everyone on the YCSA Committee. and all the volunteers, for everything that has been achieved in Ystradowen since 1985, when YCSA was established. )
Ystradowen has become a wonderful place to live and to bring up a family, and the facilities provided by the Ystradowen Community and Sports Association are a major factor in that achievement. ,| [t should be realised that everything described above is carried out on a voluntary basis, and that our funding is a combination of self-generated funding; and grant funding which is secured by the skill and hard work of our Grants Officer Chris Howard.
The achievements of YCSA is a major factor in the creation the sense of value, responsibility pride and well-being for all the residents of Ystradowen.
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8 Le._ March 2012
27e f/f
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|Section|E|Financial|review|
|;|
|Brief|YCSA policy|is,|to successfully generate and|maintain|sufficient financial|
|statement of the|reserves to enable the maintenance and|running|costs of the Village|Hall|
|charity’s|policy|on|reserves|and|related|facilities.|
|YCSA|also|aim|to|use|our|reserves|(above|the|minimum|levels|defined|
|by|our Constitution),|together with|any|grant|funding,|to enhance|existing|
|facilities|and|to|continue|to|develop|new|facilities.|
|All|spending|is|deployed|entirely|for the|benefit|of the|residents|of|
|Ystradowen|and|District.|
|A|total|income|of £152,542,|including|£121559|of grant funding,|(the|total|
|income|for 2023/24 was|£34,826),|was|generated|during|the|year,|
|producing a|deficit|for the year of -£3,184|(by comparison|with|a|profit|Of|
|£3,338|in|2023|-|24).|HOWEVER,|it|should|be|noted|that £11,000|of|
|YCSA|reserved was|contributed|towards|the|“Integrated|Green|Energy|
|Project”,|so the|real|result for the year wasa|profit of £7,816|for 2024/25.|
|lt|should|also|be|noted|that|assets|to|the|value|of £114,715|have|been|
|added|during|the year 2024/25,|and|that these|assets|will|produce|
|savings|in|energy|costs|of upwards|of £5,500|per year|for the|next|20|
|years|or|so,|which|is|the|anticipated|useful|life|expectancy|of the|Green|
|Energy|[assets.]||
|It|should|be|noted|that we|have|estimated|future|costs|of £6,000|needed|
|to|complete|the|remaining|ancillary|works|needed|to|finalize|the|Green|
|Energy|Project.|YCSA|have|no|other known|forward|liabilities|for|
|2025/26.|
|A|detailed|commentary|on|the|financial|outcome|of the|various|activities|
|undertaken|by YCSA during|2024 — 25|is|provided|in|Section C|of this|
|report.|
|YCSA’s|cash|reserves|at 31°|March|2025|were|£58,154|(£61,339|at|
|31/03/24).|
|As|reported|above,|it|should|be|noted|that £11,000|has|been|used|
|towards|the|Green|Energy|Project and|grant|funded|assets|to|the|value|
|of £114,715|have|been|added|during|the|year.|
|This|level|of reserves|provides|a|secure|basis|to|deal|with|the|future|
|replacement|of assets,|and|the|maintenance|of our|buildings|and|
|equipment.|
|Details|of any funds materially|None.|
|in|deficit|
|Further|financial|review details|(Optional|information)|
|You may choose|to|include|YCSA’s funding|streams continue to|primarily be the|revenue|raised|from|
|sas|;|;|hiring|out the|Village|Hall|to|residents,|voluntary|organisations,|and|
|additional|information, where|ial|hi|We|al|Probesabiestesgy|3|f|fund|raici|
|eiavant about|pias|irers.|We|also seek|to raise income|from|fund|raising|
|e|the charity’s|principal|;|The revenue|is used|to maintain and renew our facilities as necessary,|
|sources|of funds|(including|||and|to consolidate our financial|reserves with any residual|surplus.|
|any|fundraising);|
|°|how|expenditure|has|In|addition|to the|above|funding,|YCSA are|continually|seeking|
|supported|the|key|objectives|appropriate grant funding|for specific|projects|and,|to|augment|our|
|of the|charity:|revenue|streams.|
|:|.|
|e|The grant funding|obtained|during 2024 — 2025|is|explained|in|detail|
|investment|policy and|within|section C|of this|report.|
|objectives|including|any||
|TAR|9|—_ ete|March 2012|
|2Fe ¢fer|
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ethical investment policy adopted.
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.
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Section F
Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees ¥-. \ f)ie Signature(s)[fap Fh[A.] LLYNi<t_ACOLA,. Full name(s)| DAVID THURSFIELD FELICITY QUANCE Position (eg Secretary, Chair, |TRUSTEE TRUSTEE etc)
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March 2012
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ay FOR ENGLAND AND WALES Receipts and payments accounts
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CC16a
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Section A Receipts and payments
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Unrestricted funds Restricted funds Endowment funds Total funds Last year
tothe nearest £ to the nearest£ to the nearest£ to the nearest£ to the nearest£
A1 Receipts
Hall Hire rs ee
Events Income ee
COMMUNITY Cinema income es ee
FAMILY Cinema Income es hl
Grant income LCr—C§§LVW @WwM?<—___—“é$|| [ti‘“‘(‘CHCilCO;@=SS] kl
Grant 1 income- WDA Green Energy Po po
GrantGrant 2 income-Lottery Green Energy Po P|
3- R&S Energy Solutions Po po
GrantGrant -5 Transfers between accountsfor Green Energy P| |se (eee poCLL
Grant 6 Cd) 6) eee CL
Grant 7 ES ee ee ee
Grant 8 SS es lll
Other income Incl. donations. Po sx} 5:20.00
Interest Earned potest | tazsst} PT
Pathway 21 Income es 2es i:oe
Stock PoC‘S#SCLC| CO) | |
CE) | LC) ee
| | Ce
Sub total (Gross income for AR C_sznsseco} (tan
QD
a
Sub total RE
A3 Payments
[Communitycosts]Cinema 926) [J] [7s [(]
Ss
a Oe
a eees [8,505.16
ee ey [8,812.87|
[S t ationery, postage &prining w PPa 428.83| |
ee oees
[Grant Payments (excluding Asset Purchases): [rpg| |rsaagop} ee [| [2428.03|
| | eeee| eee LCCC
Stock ee De
ee ees
a ee
PS
Sub total [a SECRETS
Eee
AssetRoof Purchases PO [Peeta ei
Heat andPumps,Insulationradiators, hot water, plumbing et _ _
Solar panels, Inverter and batteries [8.50285]
Store LY LT
[Cupboards po
[cooker po
Sub totall|__1245.2 [125,961.24|
Net of receipts/(payments)|—(S,184.43)) (a
A6 Transfers between funds ee ee re
A6 Cash funds last year end
Cash funds this yearend{— «88154.58) Pi 154.58 PP [1,559.07]]
Section B Statement of assets and liabilities at the end of the period
Categories Details Unrestricted funds Restricted funds Endowment funds
to nearest £ to nearest £ to nearest £
B1 Cash funds V [srcereneemnanceeraceses] as
—_TA [-———Pspo
(agree balances with receiptsTotaland paymentscash fuaccou n t{s))ds = Pemag eee
Unrestricted funds Restricted funds Endowment funds
BDetaiis to nearest £ to nearest £ to nearest £
a ee |
— ——$==$=<$==== aSee Oe oea
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Details Fund tee asset Cost (optional) Current value (optional)
Ld
[oe
po
— — — — ——Lo
Details Fund cee asset Cost (optional) Current value (optional)
B4 Assets retained for the charity’s own usefang
ee posoo} P00|
peesPSeee ee TJee
Pee ee Eeqy |S
GO OO
Pe)
Details Fund to whichlate: liability Amount due (optional) When due (optional)
B5 Liabilities | Ce
eee je
EE pe
EEE Lojd
Stes one or two trustees on behalf of all the Signature Print Name Date of approval
[ODLoD~ HET f-%Fal ri {eh Te‘ David Thursfield L2s~2STH_ = ApAp r -22 5 |
ON casei
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Independent Examiner’s report to the Trustees of
The Ystradowen Community and Sports Association
Charity No. 515414
| report to the Trustees on my examination of the Receipts and Payments Accounts of the Ystradowen Community and Sports Association for the year ended 31% March 2025, as prepared for the Charity Commission,
Responsibilities and basis of the report.
As the charity Trustees, you are responsible for the preparation of the accounts, in accordance with the Charity Act 2011 (“the Act”).
| report in respect of my examination of the Charity’s accounts, carried out under Section 145 of the Act. In carrying out my examination, | have followed the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s Statement.
| have completed my examination. | confirm that no material matters have come to my attention during the course of my examination giving me cause to believe that, in any material respect:
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The accounting records were not kept as required by section 130 of the Act: or
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The accounts do not accord with these accounting records.
| have no concerns and have come across no other matters in connection with the examination to which your attention should be drawn, to enable a proper understanding of the accounts to be reached.
Duncan Addison MBA (Retired Finance Director and Company Secretary)
Linton House
Llandough
Cowbridge
CF71 7LX
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a LA Holi Qo
ae”
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