Trustees. Annual Report for the period
Period start date
Period end date
35s1
Fo121cb.
From
.202
To
Section A
Reference and administration details
Charity name
YSTRADOWEN COMMUNITY & SPORTS ASSOCIATION
Other names charity is known by
YCSA
Registerod charity number (if any)
515414
Charity's principal address
Ystradowen Village Hall
Cowbridge Road, (Behind White Lion Public House)
Ystradowen, Cowbridge.
Postcode
CF717SY
Names of the charity trustees who manage the charity
Tru$tee name
Office (if any)
Dates acted rf not for whole
Trustee
Name of person {or body) entitled
oint trustee
if?D
The General Committee of
YCSA.
Mr. John Phillips
CBE
Mr. David
Thursfield
Mrs Felicity
Quance
Mr Roderick
Howells
Trustee & Hon.
Treasurer
Trustee & General
Committee Member.
Chairman
The General Committee of
YCSA.
The General Committee of
YCSA.
Mrs Helen Drane
Mrs Corinne
Roberts
Mrs Keris Howard
Hon. Secretary
Joint Booking
Secretary
Joint Booking
Secretary
General Committee
Member
General Committee
Member (co-opted
fund raiser).
General Commrttee
Member
General Committee
Member
General Committee
Metnber
Mr Alan Jackson
Mr Christopher
Howard
10
Mrs Moira Howells
Mrs Hilary Hill
12
Mrs. Jane Jonès
Mrs Sian Jenkins
Hon Treasurer
Designate and
General Committee
Member
November 2023
13
18
19
TAR
March 2012

20
Names of the trustees for the charity. if any, (for example, any custodian trustees)
Name
Dates acted if not for whole
ear
As stated above.
As stated above
Names and addresses of advisers (Optional inforniation)
e of adviser
Name
Address
Legal advisers and
Hugh James
Solicitors.
2 Central Square,
(NB New Advisers)
Cardtff, CF10 1FS
Name of chief executive or names of senior staff members (Optional infomiation)
No paid staff.
Section B
Structure,
overnance and management
Description of the charity's trusts
Constitution
Type of governing document
How the charity is constituted
lea IrLiSt. aSsC￿l&tion Gompar,:
Association
Trustee selection methods
The vote ofthe General Committee.
Additional governance issues (Optional infomiation)
You may choose to include
The Trustees have all been made aware of their responsibilities as set out
additional information. where
on Ihe Charity Commission Website.
relevanl, about:
No specific training has been undertaken by the Trustees.
policies and procedures
adopted for the induction and
training of trustees",
the charty's organisational
structure and any wider
network with which the charity
works;
relationship with any related
parties.,
trustees, consideration of
major risks and the system
and procedures to manage
them.
YCSA continues to have an Insuran￿ policy in place to cover Ihe potential
liabilities of the Trustees. The current insurance policy covers all risks until
th
30 June 2024 and will be renewed from1st July 2024.
The Constitution of YCSA was brought up to date at the 2023 AGM on 24th
May 2023. The re-amended Constitution has been notified to the Charity
Commission.
YCSA is a member of the Glamorgan Voluntary servi￿ charity. We use
this to identify potential sources of grant funding and to generally keep up
to date with legislation. We also maintain excellent working relationships
with the Vale of Glamorgan Council and Penllyn Communrty Council.
The major concern of YCSA is to ensure that the Hall is properly managed
and maintained at all times, so as to ensure the avoidance of accidents
and to avoid insurance claims.
TAR
March 2012

The largest material risk is to ensure that our flat roofed building remains
watertight and in excellent condition.
These risks are avoided by having a protocol in place for regular
inspections by suitably qualified and experienced persons, and by
maintaining sufficient financial reserves to deal with any repairs and
renewals that might be ne￿$sary.
We also have policies in place to ensure that we comply with the law and
recognised good practise.
Section C
Ob"ectives and activities
1. To promote the benefit of the inhabitants of Ystradowen and
District by associating with Local Authorities, voluntary
organisations, and inhabitants in a common effort to advance the
education and to provide facilities in the interests of social welfare
for recreation and leisure time occupation with the objective of
improving life for the said inhabitants.
Summary of the objects of th6
charity set out in its
governing document
2. To establish or to secure the establishment of a Community
Centre (Village Hall) and to maintain and manage or co-operate
with any local authority in the maintenance and management of
such a centre for activities promoted by the Association and its,
constituent bodies in furtherance of the above ob"ectives.
TAR
March 2012

2023 - 2024 has been a busy. producttve and successful year for YCSA,
Hall Hire
The Hall hire continues to be the mainstay of our operations and income
for the year 2023 124 has again reached the highest level ever with a
hire income of £18.990. As can be seen from the financial report, the hire
income for 2022- 23 was £17.811.
New customers continue to be attracted to our hall and we have retained
all our established customers during the year.
We now have 46 regular Hall users.
The two new grant funded activrties that were established last year have
been a disappointment to date:
Coworker- We have equipped one of our rooms as an Offi￿ for people
operating a small business or working from home. Coworker have not
been able to provide any such clients during the year,. so we are trying to
find new customers ourselves, but with minimal success to date.
Warm Space
The objective was to open the Warm Space room for people to enjoy
warm comfort. coffee and company. Unfortunately, the take up was
minimal. However the room has been used to enable spouses wrth
disabilities, a warm and safe room whilst their partners attend the various
activities at the Hall. We regard this as a very worthwhile outcome. as
othe￿ise people would be "stranded" at home.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
As in previous years. our special thanks are due to Corinne Roberts and
Keris Howard. and now Helen Drane, who expertly jointly manage all the
Hall Hire activities.
Events
Community Cinema
Our Community Cinema has resumed normal services with monthly
showings and has enjoyed another very successful year generating an
income of £2,679 by comparison with £3.239 last year. More
importantEy, the Cinema has continued to attract large audiences and it
has become an excellent gathering for socialising and making new
friends. We thank Tony and Stella Cheeseman and their brilliant team for
organising and operating the Community Cinema.
Other successful events have been held, including the following:
The Kings Coronation Celebrations.
This was supported by a grant of £2,500 that was obtained during the last
financial year from the National Lottery Fund. The events were organised
by a special sub-committee. The celebrations included games, outdoor
fun and a children's paty, together wrth an evening meal and disco and
dance, The event was a great success and photographs can be viewed
stradowenvilla
e com . This event generated an income
(including the balance of the grant carried over from last year of £2335)
of £5,380. Costs were £2848 so the event created a surplus (including
grants) of £2538 in this financial year.
Fireworks Night
Another very successful and well attended fireworks display was held on
th
4 November 2023. This event yielded an income of £2,090 (2022 23
£2,211). This event was professionally and safely managed by Chris
Kipling and his established team of helpers.
Quiz night
This was organised by Alan and Moira Jackson was held on 161h
Se
tember 2023. We were challen
edb
our excellent local Quizmaster
March 2012
TAR

-Richard Green.
This event was very enjoyable, well attended and it prodU￿d a surplus of
£50 on an income of £373.
Childrens Christmas Party
A very successful Childrens, Christmas Party was arranged by a ladies
sub-committee. This was well attended and very successful. The children
enjoyed a puppet show, Father-christmas, and a party meal. The event
generated an income of £186 and a deficit of £216, (which was reduced
by a donation of £100 from the Penllyn Community Council.
Petanque Club
The Pétanque court was built in 2018 as part of our RCDF funded Annex
and Parc Owain project.
The Ystradowen Pétanque Club ￿PC} keep separate accounts to YCSA
and the YPC accounts are not included in the YCSA accounts.
The Club continues to be very popular and successful.
Chris Howard is the Chairman of the Pétanque Club.
Additional details of objectives and activities (Optional infomjation)
1. YCSA have continued to maintain the Ystradowen Village Hall to
a high standard.
The major works and improvements undertaken during the year
2023 - 24 were:
The purchase and installation of a commercial dishwasher
- £2255
The installation of a WWI and 11 memorial bench - £1,931
The installation of an Paxton 10 automated Hall entry and
securrty system £6.438 (partially funded by a £3,000
"Stronger Communities" grant from the Vale of Glamorgan
Council, with the balance paid out of resenies)
All the routine rna1ntenan￿ activf(ies have continued to high
slandards with the mainstay activities being hall Cleaning (
£3,505) (2022123 cost was £2.715 (£2534 of which was included
in "Grant Payments")),and gardening by Nick Phillips (£2,347).
(2022123 cost was £1.946)
The Maintenan￿ of all electrical, gas, plumbing, fire equipment
and security alarms etc have continued to be managed by Chris
Kipling.
We installed remote a¢￿sS heating controls last during 2022123.
These have shown benefrts in economy and comfort in that we
are using less energy, and it is better controlled to ensure that we
provide the appropriate temperature at the righl time for our
customers.
You may choose to include
further statements, where
relevant, about..
policy on grantmaking"
policy programme related
investment.
contribution made by
volunteers.
TAR
March 2012

The biggest maintenance and renewals concern continues to be
the waterproofing to the original part of the ftat roof to the Hall.
This continues to be carefully monitored. It was checked by
experts this year who advised that renewal will be needed during
the next year.
We have considered the matter very carefully and decided that
the preferred way forward is to integrate additional roof insulation
(to conserve energy) with the waterproofing and to try to obtain
grants to include the roof project within an integrated overall
green energy project which will include the installation of solar
panels, storage batteries and a heat pump. This is a major
project, and a current estimate of the total cost is approximately
£124,000. Grant applications have been made to Welsh
Government and the National Lottery Fund and we await the
outcome. YCSA are prepared to contribute £25,000 towards the
total cost from reserves. If we can gain grant funding for this
Green Energy Project, then our energy costs will reduce to net
zero and the carbon emissions from the hall will be eliminated.
Pathway 21, led by Rose Ives and Mavis Burnham continue do a
fantastic job of looking after the beautifvl community gardens that
Ihey have created within Ystradowen
YCSA continue to seek and secure grant funding for special
projects. The funding secured this year was a total of £6,284 (the 2022-
23 total was £16,347
Funder
Amount
Glamorgan
£864.50
Voluntary
Services
National Grid
How the fundin
Energy Bills
was S ent
£2420
Energy Efficiency Survey and
su
ortin
eneral ex
enditure
Partial fijnding of the Paxton 10
Automated Hall entry and securty
stem
total cost £6,438
Vale of
Glamorgan
Council
TOTAL
£3,000
£6,284
Once again YCSA are grateful to our Grants Offi￿r- Chris Howard who
has secured all the grant funding, and to the generous funding bodies.
Grant Making Policy
YCSA does not provide grants to other organisations. but provides
facilities at a very affordable cost where the residents of Ystradowen and
district can enjoy a wide range of events and activities.
YCSA actively seeks grants to support its, operations and to fund specific
projects.
The Role of Volunteers
YCSA has no paid staff and relies exclusively on unpaKI volunteers to
manage its, activities
TAR
March 2012

Section D
Achievements and performance
TAR
March 2012

Section D
Summary of the main
achievements of the charity
during the year
Achievements and performance
The main achievements of YCSA are as stated above in Section C
Once again, thanks are due to everyone on the YCSA Committee and all
the volunteers. for everything that has been achieved in Ystradowen
since 1985, when YCSA was established.
Ystradowen has become a wonderful place to live and to bring up a
family, and the facilities provided by the Ystradowen Community and
Sports Association are a major factor in that achievement.
It should be realised that everything described above is carried out on a
voluntary basis, and that our funding is a combination of self-generated
funding., and grant funding which is secured by the skill and hard work of
our Grants Offi￿r Chris Howard.
That is a major factor in what creates the sense of value, responsibilty
pride and well-being for all the residents of Ystradowen.
TAR
March 2012

Section E
Financial review
Brief statement of the
charity's policy on reserves
YCSA policy is, to successfully generate and maintain sufficient financial
reserves to enable the maintenance and running costs of the Village Hall
and related faciltties.
YCSA also aim to use our reserves (above the minimum levels defined
by our Constitution), together with any grant funding, to enhance existing
facilities and to continue to develop new facilities.
All spending is deployed entirely for the benefrt of the residents of
Ystradowen and District.
A total income of £34,826 (£45,545 in 2022123) as can be seen from the
accounts, was generated during the year. producing a surplus for the
year of £3338 (by comparison with 7,955.48 in 2022 - 23).
Against the above surplus, we have revenue liabilities of £759 {£420 for
repairing a gatepost, and £339 for prepaid hall hire)
A detailed commentary on the financial outcome of the various activities
undertaken by YCSA during 2023 - 24 is provided in Section C of this
report.
During the year 2023 24 YCSA added £10,625 worth of assets that
further enhance the facilities available to the residents of Ystradowen and
generally add to value of the YCSA. (Assets purchased in 2022123 was
£14.742}
YCSA'S cash reserves at 31. March 2024 were £61,339 (excluding
liabilities).
This is an increase in nett reserves of £3,338, by cornparison with the
financial year 2022 - 2023 reserves of £58,000. This level of resepies
provides a reasonably secure basis to deal with the future replacement of
assets, and the rna1ntenan￿ of our buildin
sand
ui
ment.
None.
Details of any funds materially
in deficit
Further financial review details (Optional information)
You may choose to include
YCSA'S funding streams continue to primarily be the revenue raised from
additional information, where
hiring out the Village Hall to residents, voluntary organisations, and
relevant about-
commercial hirers. We also seek to raise income from fund raising
the charity's principal
events.
sources of funds (including
The revenue is used to maintain and renew our facilities as ne￿Ssary,
any fundraising)-,
and to consolidate our financial reserves wilh any residual surplus.
how expenditure has
In addition to the above funding, YCSA are continually seeking
supported the key objectives
appropriate grant funding for specific projects and, to augment our
of the charity,.
revenue streams.
investment policy and
The grant funding obtained during 2023- 2024 is explained in detail
objectives including any
within section D of this report.
ethical investment policy
adopted.
Section F
Other optional information
Declaration
Section G
TAR
March 2012

The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signaturels)
Full name(s)
Position (eg Secretary. Chair,
etc)
DAVID THURSFIELD
TRUSTEE
FE
ICITY QUANCE
TRUSTEE
Date
TAR
10
March 2012

CHARIJY COMMISSION
FOR ENGLAND AND W
Ystradow¢n Cornm￿￿& 8MrtG *ssoci&tkJll
No. 515414
Recei
tsand
ments accounts
CC16a
Forlh• frorn
OYm4r2023
To
Section A Receipts and payments
Unrestricted fu*ds
RÈ5trict8d
EtTrdawmèntfunds
tpth•n•oi4•t£
Totaifunds
5t year
iothw nMr•st£
A1 Roc•Ipts
13.gJO.73
S.T37.
2,87BA
evEnts In￿rnE
COMMUNttYCinema Intoffle
FAMILYtinema Ir￿Orn
GrdntincDmÈ
6V5Winter Pressure5Grant
VOGSCFfpr Paxton 10
Nat GrldComrnvDtyFund
L￿1 GfvingfcrPetsnq￿[rrYr￿rredtQyPC29ts2 141
IB.990.73
&737.93
2.678.1
I7￿1.00
10.07UD
2,%IpD.OD
s.D9￿0
1.5TJia
1.B25.00
4WO.00
3.LW.W
2A20AO
3.L41D.
2.420.Q
Otherlncome Incl. don*sons& Pathway 21
IDtEre5t Earned
lo0￿0
2M.OD
om
114AO
52MO
61450
ross InGofFJe
2).4¢&55
A2Assotand InveB*rnoTht
rotAlr8¢elpts
EvFnlF LxisL8
SA31.76
3.￿5.16
3A12B7
276AO
1.e49A7
1.436.eo
SA31.76
3,50&16
#,312.87
2T8.4tr
i.e49.BY
1.436.EQ
5,92420
WalÈr. G49. Broadband
SLabwg
2@03.9
63.9
3,1DQ27
t.W.72
6.708.54
1.916.IN)
GraD1 PasThÉn&
1.Y8A2
I3￿￿
2,316.89
117A2
7T5
kals¢& 21
77&S2
830.61
Sub totsl
Iwz
20J6310
22.041.71
A4Assqta#d I￿V￿￿ent wrchaw. IwDtabl•l
Expendlturelr¢Th w8￿aUS￿r$6￿Thts
2023 24GYantAssetEKpenditure
2Q23 24A55eteK
1¢u￿tro￿ Non
$.53DA3
14741.
&OOD.OD
r3ntfunds
$.43&00
143&00
Sub totsl
y,6￿r
10mS.
14r41A1
Totslpaym8nts
26.93•.
N•tofM¢otptwfpaymeftrs}
A5Transfern bOtweenfund
A6Gl•h lunth
IA7
1.2Q1.47
Section B Statement of assets and liabilities at the end of the period
Unyestrlcted fvnds
R•girktgdfunds
ltsnv4rost£
Erbdowm¢tstthnd
io nèArd¥i£
B1 Cash fund8
YcaA
BU￿￿oStP￿￿￿FymACCQI
RGDFCu￿ntA￿¢ithit
2M.05
0￿00
21
Totrl¢&$h fvrtds
$9.339.ot
iooo.oo
Unrqth¢led frjnds
Rejtrlcted fvnd¥
￿Pa￿st£
Endovimpnt fund*
tD n￿rn￿t£
B2 Other monetary assets
Detsiis
B3 Inv8*mgnt4980ts
Curr•nt*alUBlrfty￿I
Unr•
Unre5trtctsd
Paxim IOAutOn￿￿H￿I E

Detsils
FunrttoWh￿ aSSpt
B4Asspts r8lalnèd forthg charV8 own u50
Land
F￿t
167
Details
FundtowhlthlWty
B5 Llabllllles
VEnw*hlFe
LACEG
3$9
Ito
01Au
ust2q24
Sgmd bYtheortrKs￿sWOn ￿h￿rO1011￿￿trU$
Signature
Prfnt Natne
Data ol apkyoval
DavldThw•fi¢ld
ncE

Independent Examinerfs report to the Trustees of
The Ystradowen Community and Sports Association
Charity No. 515414
I report to the Trustees on my examination of the Receipts and Payments Accounts {the Accounts) of
the Ystradowen Community and Sports A550ciation for the year ended 31S1 March 2024, as prepared
for the Charity Commission.
Responsibilitles and basls of the reporL
As the charity Trustees, you are responsible for the preparation of the Accounts, in accordance with
the Charity Act 2011 ("the Act").
I report in respect of my examination of the Charl￿S Accounts, carried out under Section 145 of the
Act. In carrying out my examination, I have followed the applicable directions given by the Charity
Commission under section 145151{b) of the Art.
Independent Examlnerfs Statement.
I have completed my examination of the Accounts of the Charity as provided by the Trustees. During
the course of this examination of these Accounts, no material matters have arisen which would
suggest that in any material respett:
l. The Accounts were not kept as required by section 130 of the Act: or
2. The Accounts do not accord with the accounting records,
I have no concerns and have come across no other matters in connertion with the examination to
which your attention should be drawn, to enable a proper understanding of the Accounts to be
reached.
Duncan Addlson MBA (Retlred Finance Dlrertor and Company Secretory)
Unton House
Llandough
Cowbrldge
CF717LX
/6
2024