## **Trustees’ annual report (including Directors’ report) for the period** **From:** 01/04/2020 **Period start date To Period end date** 31/03/2021 **Charity name:** Derbyshire Chinese Welfare Association **Charity registration number:** 515373 ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Association shall be:
a) To promote education of the public in all
Chinese cultures and traditions and the Chinese
Language.
b) In the interests of social welfare to provide
recreational and educational facilities with object
of improving the conditions of life of the
inhabitants of the area of benefit in which the
association shall operate.
c) To establish or secure the establishment of a
centre or centres to assist in the promotion of the
above objects| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|
Dance Club weekly

Stay Warm and Healthy Talk

Chinese Supplementary School
weekly

Healthy Luncheons for the Elderly

Signposting and Advice

Translation Services

Cultural Events

Daily Games Room

Karaoke facilities

Tai Chi Class

Celebration activities for major
traditional festivals such as Chinese
New Year, Dragon Boat Festival and
Mid-Autumn Festival

Participation of cultural events with
other ethnic communities

Support University students’ projects| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All of these activities will gain public benefits,
and reduce social isolation in the community.| |**Additional information (optional)**
Youmay choose toincludefurtherstatements|**Additional information (optional)**
Youmay choose toincludefurtherstatements|whererelevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The organisation activities are run by
committee members and volunteers| |Other||| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|2020 was an unprecedented year to every
individual and organisation, DCWA was not
exempted.
Close to the first quarter of 2020, the centre
was completely closed due to national
lockdown. All our activities were suspended.
However, our work did not stop. We
managed to contact the Chinese Embassy
in Manchester to donate over 1000 face
masks to our centre and we manage to
distribute them to all our members.
In June 2020, we also received another
2000 face masks from Hong Kong Rural
Committee (Heung Yee Kuk) for the original
residents of New Territories. Since majority
of the members are original residents from
the New Territories, a lots of our members
and qualified people in Derby city and its
nearby areas were benefited.
During lockdown period, we continued
providing services to our members using
online services. Wehelped senior members| |---|---|---| to renew their driving licences at their 70. We helped members to make vaccination booking. We supported the Census 21 to promote the national census. The centre coordinator continued attending online meeting with local council and hate crime groups. At the end of 2020, we successful secured a funding from Lottery Fund to support us to run the “Reduce Isolation for the Elderly Chinese During Covid 19 in Derbyshire” . During Covid-19, our centre was not able to organise the regular luncheon meeting and festival dinner celebration. Most elderly Chinese rather staying at home on their own in order to protect themselves and others. They had missed the opportunity to socialise with their old friends and enjoy traditional Chinese food. However, after a long period of isolation, most of them had experienced emotional and mental stress. In order to help those elderly Chinese to fight against isolation. We organised 4 rounds of food supplies distributions that included rice, noodles, vegetables, oil, soy sauce, fruits etc. By doing this, we had helped around 100 elderly Chinese and families in Derbyshire to reduce the sufferings of selfisolation and feel being cared during the pandemic. In Feb 2021, we set up a Whatsapp group for members for easy communication. Basically, most of the activities were back to normally in early 2021 except for the large event such as luncheon meeting and Chinese New Year celebration. We still have to be cautious since the Covid situation is still unstable. **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Other ## **Financial review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|We still have enough funds to support basic
association activities and centre’s
maintenance.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|| |Amount of reservesheld|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Most of our members are not well versed in
English. We need to continue looking for
funding to support a bi-lingual part time
centre co-ordinator who plays an important
role to liaise with external parties and
Englishspeaking organisations.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our part time coordinator was funded by
Lottery Fund. Other fund raising activities
include donation and rental of facilities.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|Our operating income can only cover the
utilities costs, insurance and daily
maintenance costs. We need extra funding
to maintain a bi-lingual part time coordinator
to help to deal with administration and
external communications.| |Other||| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|Constitution| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.51 Policies and procedures adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other ## **Reference and administrative details** |Charity name|**Derbyshire Chinese Welfare Association **| |---|---| |Other name the charity uses|| |Registered charity number|**515373**| |Charity’s principal address|**110-112 Abbey Street, Derby, DE223SS**| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Mr Wah Sun Wan|||| ||Mrs Ping Chan-
Ireland|||| ||Mr Cheung Fat
Ching|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## Corporate trustees – names of the directors at the date the report was approved |**Director name**|| |---|---| |**K F Tang**|**Chairman **| |**Y M Mo**|**First Vice Chairman **| |**L Liu**|**Treasurer **| |**S Allen **|**Vice Treasurer **| ||| ||| Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser **||| **Name of chief executive or names of senior staff members (optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The company has taken advantage of the small companles, exemptlon In preparlng thè rgport_ above. The trustses declaro that they have approved the trustees. report lincludlng dlrectors, report) alx)ve. Slgned on behalf of the charlty's trusteesldire¢tor3 Slgnaturels) Full name13) Position (for example Secrgtary* Chair, etc) Datè DERBYSHIRE CHINESE WELFARE ASSOCIATION FINANCIAL STATEMENTS FOR 31 MARCH 2021 Charity Number 515373 DERBYSHIRE CHINESE WELFARE ASSOCIATION INANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 Contents Page Indep¢ndent Examin¢r'5 Report Receipts and Paymcnts Account Ststement of Assets and Liabilities Notss to the flnancial slatements DERBYSHIRE CHINESE WELFARE ASSOCIATION ludependenl Examiner's Report to the TTUStees of Derbyghlre Chlnese Welfare Assoeiatlon I report on th¢ accounts of the charity for the year ended 31 Mar¢h 2021 which are set out on pa8es 2 Respective respoDsiblllties ofthe trustees and examiner As th¢ charity trustees of the Trust, you are responsibl¢ for the preparation of th¢ accounts in accordance with the requirements of the Chariti¢s Act 2011 ('the Act"). I r¢port in respect of my examination ofthe Trust's accounts Carried out under sectton 145 of the 2011 Act and in carrying out my examination, I have followed the appltcable Directions given by the Charity Commission under section 145{5)(b) of the A¢L llldependent elamlner's statement I have completed my examination. l ¢onfim] that no material matters have come to my att¢ntion in c£)nn¢¢tion with the examination which gives m¢ cause to believe that in. any material respect: accounting r¢cords were not kept in accordance with Section 130 of the Act or the accounts do not accord wÉth the accounting records have no concerns and have come across no other mattepd in connection wfftth the examination to which attention should be drawn in order to enable a proper understanding of the acwunts to be reached. Malk Newey ACMA Derby CAS Babing¢on Lodge 128 Green Lane D¢rby DEI IRY Date DERBYSHIRE CHINESE WELFARE ASSOCIATION RECEIPTS AI¥D PAYMENTS ACCOUNT YEAR ENDED MARCH 31" 2021 RECEIIYS Utwestrict¢d Restricted TOTAL TOTAL Funds Funds 2021 2020 Grants 13036 11540 24576 11194 20243 142 31579 Donations and Fundraising Sundry TOTAL RECEivrs note2 3516 3516 16552 11540 28092 PAYMENTS Wages and Associated Costs Water. electricity, ga5 Telephone Stationery, postage and printing Food Maintenance and Equipment Cleaning Travel Trade Waste Fees Insurance Sundry TOTAL OVERHEADS 530 3205 728 7574 8104 3205 728 10794 4276 678 144 6602 3076 172 515 327 744 1191 925 29444 502 594 180 51 325 637 473 3514 10737 3000 3502 594 180 51 325 637 473 3514 21311 10574 SURPLUS I DEFicrr FOR YEAR 5815 966 6781 2135 OPENING BALANCE 13422 8224 21646 19511 CLOSING BALANCE 19237 9190 28427 21646 DERBYSHIRE CHINESE WELFARE ASSOCIATION NOTES TO THE ACCOUNTS Note I Crants Total 2021 Total 2020 Unrestrithd Restrt¢tsd Derbyshir¢ County Council Manchesier Airport Community Action Derby Foundation D¢rbyshire (Tom Car¢y Fund) National Lott¢ry Community Fund The Co-op Derby City Council 2186 2186 2186 825 383 250 250 3000 3000 8540 8540 600 ioooo 24576 7800 ioooo 13036 11540 11194 Note 2 'Donations and Fundrai$iRg 2021 2020 Donations and Fundraising Memb¢rship Room Hire and sundry 1575 3545 630 1084 1311 15614 3516 20243 Note3 Fixed Assets Land and Plant and buildings Ma¢hin¢ry Total Cost At l April 2020 Additions At 31 March 2021 201730 21006 222736 201730 21006 222736 Depreciation At 31 Lmarch 2020 At 31 March 2021 56490 4035 60525 21006 77496 4035 81531 21006 Net book value As at31 March 2021 As at 31 March 2020 141205 145240 141205 145240 DERBYSHIRE CHINESE WELFARE ASSOCIATION NOTES TO THE ACCOUNTS Note 4 Debtors Sundry 2021 2020 2400 Note 5 Creditors Wages 2021 2020 650 Note 5 Restricted funds Opening Balance Closing Income Expenditure Balance Foundation Derbyshire National Lottery Community Fund (l) Foundation Derbyshire (rom Ca￿Y Fund) National Lottery Community Fund (2) 424 7800 424 7150 650 3000 5540 9190 3000 8540 11540 3000 10574 8224 The Foundation Derbyshire fund was spent on wages The National Lottery Community Fund (l) was Spent on wages Th¢ Foundation Derbyshire (Tom Carey Fund) will be spent on wages The National Lott¢ry Community Fund (l) was spent on events DERBYSHIRE CHINESE WELFARE ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AS ATMARCH31"2021 Mar-21 Mar-20 Fixed Assets A0ts3 141205 145240 Current Assets Debtors Bank Petty Cash 2400 28427 20156 1490 Current Assets 30827 21646 c￿￿ent Liabilities note J 650 30177 IYET TOTAL ASSETS 171382 166886 )>1 Chair Dat¢ Treasurer l Jt4kQ )o¥l Date DERBYSHIRE CHINESE WELFARE ASSOCIATION FINANCIAL STATEMENTS FOR 31 MARCH 2021 Charity Number 515373 DERBYSHIRE CHINESE WELFARE ASSOCIATION INANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 Contents Page Indep¢ndent Examin¢r'5 Report Receipts and Paymcnts Account Ststement of Assets and Liabilities Notss to the flnancial slatements DERBYSHIRE CHINESE WELFARE ASSOCIATION ludependenl Examiner's Report to the TTUStees of Derbyghlre Chlnese Welfare Assoeiatlon I report on th¢ accounts of the charity for the year ended 31 Mar¢h 2021 which are set out on pa8es 2 Respective respoDsiblllties ofthe trustees and examiner As th¢ charity trustees of the Trust, you are responsibl¢ for the preparation of th¢ accounts in accordance with the requirements of the Chariti¢s Act 2011 ('the Act"). I r¢port in respect of my examination ofthe Trust's accounts Carried out under sectton 145 of the 2011 Act and in carrying out my examination, I have followed the appltcable Directions given by the Charity Commission under section 145{5)(b) of the A¢L llldependent elamlner's statement I have completed my examination. l ¢onfim] that no material matters have come to my att¢ntion in c£)nn¢¢tion with the examination which gives m¢ cause to believe that in. any material respect: accounting r¢cords were not kept in accordance with Section 130 of the Act or the accounts do not accord wÉth the accounting records have no concerns and have come across no other mattepd in connection wfftth the examination to which attention should be drawn in order to enable a proper understanding of the acwunts to be reached. Malk Newey ACMA Derby CAS Babing¢on Lodge 128 Green Lane D¢rby DEI IRY Date DERBYSHIRE CHINESE WELFARE ASSOCIATION RECEIPTS AI¥D PAYMENTS ACCOUNT YEAR ENDED MARCH 31" 2021 RECEIIYS Utwestrict¢d Restricted TOTAL TOTAL Funds Funds 2021 2020 Grants 13036 11540 24576 11194 20243 142 31579 Donations and Fundraising Sundry TOTAL RECEivrs note2 3516 3516 16552 11540 28092 PAYMENTS Wages and Associated Costs Water. electricity, ga5 Telephone Stationery, postage and printing Food Maintenance and Equipment Cleaning Travel Trade Waste Fees Insurance Sundry TOTAL OVERHEADS 530 3205 728 7574 8104 3205 728 10794 4276 678 144 6602 3076 172 515 327 744 1191 925 29444 502 594 180 51 325 637 473 3514 10737 3000 3502 594 180 51 325 637 473 3514 21311 10574 SURPLUS I DEFicrr FOR YEAR 5815 966 6781 2135 OPENING BALANCE 13422 8224 21646 19511 CLOSING BALANCE 19237 9190 28427 21646 DERBYSHIRE CHINESE WELFARE ASSOCIATION NOTES TO THE ACCOUNTS Note I Crants Total 2021 Total 2020 Unrestrithd Restrt¢tsd Derbyshir¢ County Council Manchesier Airport Community Action Derby Foundation D¢rbyshire (Tom Car¢y Fund) National Lott¢ry Community Fund The Co-op Derby City Council 2186 2186 2186 825 383 250 250 3000 3000 8540 8540 600 ioooo 24576 7800 ioooo 13036 11540 11194 Note 2 'Donations and Fundrai$iRg 2021 2020 Donations and Fundraising Memb¢rship Room Hire and sundry 1575 3545 630 1084 1311 15614 3516 20243 Note3 Fixed Assets Land and Plant and buildings Ma¢hin¢ry Total Cost At l April 2020 Additions At 31 March 2021 201730 21006 222736 201730 21006 222736 Depreciation At 31 Lmarch 2020 At 31 March 2021 56490 4035 60525 21006 77496 4035 81531 21006 Net book value As at31 March 2021 As at 31 March 2020 141205 145240 141205 145240 DERBYSHIRE CHINESE WELFARE ASSOCIATION NOTES TO THE ACCOUNTS Note 4 Debtors Sundry 2021 2020 2400 Note 5 Creditors Wages 2021 2020 650 Note 5 Restricted funds Opening Balance Closing Income Expenditure Balance Foundation Derbyshire National Lottery Community Fund (l) Foundation Derbyshire (rom Ca￿Y Fund) National Lottery Community Fund (2) 424 7800 424 7150 650 3000 5540 9190 3000 8540 11540 3000 10574 8224 The Foundation Derbyshire fund was spent on wages The National Lottery Community Fund (l) was Spent on wages Th¢ Foundation Derbyshire (Tom Carey Fund) will be spent on wages The National Lott¢ry Community Fund (l) was spent on events DERBYSHIRE CHINESE WELFARE ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AS ATMARCH31"2021 Mar-21 Mar-20 Fixed Assets A0ts3 141205 145240 Current Assets Debtors Bank Petty Cash 2400 28427 20156 1490 Current Assets 30827 21646 c￿￿ent Liabilities note J 650 30177 IYET TOTAL ASSETS 171382 166886 )>1 Chair Dat¢ Treasurer l Jt4kQ )o¥l Date