CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts S•cllon A IndeperKl•nt Examlnorfs R•pNI Report lo th• tru•le••l m•mb•r• of Wl¥ 114th 1 5FWHJ 314 202 On ac¢ounls tor lh• yw Charlty no (If any) 515370 S•t on p•g I rewt ts the trust6es C￿ my Oxamlnation ol the accounts of the above cha* {"Ihe Trust") lor lh8 ygar ended l. i 0 ) ' 1&14. R￿pOnsIbl11t10S and As truslees of TrusL ￿ 8ro resFKmslbl8 lor IIM> wepw8tk)n basls ol report of the aecwnls m accuoarts wutremo￿ Char**s Aci 2011 (Iho Acr). I rep￿1 In resp￿1 cl my exwnknakn of tr)e Tntst's o urmjer sectmx 145 01 tho 2011 Acl In out my èxAm.In81bon, I ,oltrA*d Ihe appkatrle DI￿￿￿)ng gi¥En by Charty CcrnLssknn uThSer seclrn 149SXb) of tho AL*. Indopendènt I havo canpleted my exarnthwkn. l (￿firrn thai no matwlal matter8 havè •xamlnerf• statement comè to my attenUoq (other than tr￿1 ¢lts(*)sed bolow ') ihe Acl ( with examinatky) to allertkln shouha be dr8*Tr In order b enable a the trackets rf they (b not awty. Slgnod: Dat•: Nam•: R•l•vant prof•ssi¢)nal •- quallfic*lon{s) or body (If any): Z? 16-Z IER (ktobèr 2018 Soctlon B Dlsclosurè o￿lY complete rf the 8xaminei needs to highlighl matters ol ￿Tle91n (see CC32. In(￿pendent exat7mnats.on of d￿rIty accwits.. directions and 9uklancè I ex8mlners). Glve here brlel detall8 of any hèm$ that the •xamlner wishes to dlsclosg. IER October 2018 REGISTERED CHARITY NUMBER 515370 BEARLEY VILLAGE HALL AND A SPORTSFIELD REPORT of the TRUSTEES and FINANCIAL STATEMENTS for the year ended 31st MARCH 2024 FOR ## BEARLEY VILLAGE HALL TRUST TC Murphy Salisbury Limited Celixir House, Stratford Business And Technology Park Innovation Way, Banbury Road Stratford-Upon-Avon Warwickshire CV37 7GZ **BEARLEY VILLAGE HALL AND A SPORTFIELD** ## **TRUSTEES REPORT FOR THE YEAR ENDING 31[st] MARCH 2024** The registered name of the charity with the Charity Commissioners is the “Bearley Village Hall and a Sportfield” and it is more usually referred to as “Bearley Village Hall Trust”. ## **Registration number:** 515370 **Address:** Bearley Village Hall, Snitterfield Road, Bearley, Stratford-upon-Avon, Warwickshire, CV37 0SR **Trustees at date of Annual General Meeting 2024:** Mr Philip Hampson (Chair) Mrs Trudy Hampson (Treasurer) Mrs Charlotte Pettitt (Secretary) Mrs Gillian Groom Mr Richard Le Page Mr Dean Barguss Mr Madjid Mokrani The Trust is made up of elected Trustees and Representative Trustees representing Village organisations. The Trustees meet as appropriate with a comprehensive agenda including a finance statement which enables the budget to be closely monitored and capital items to be forecasted. The Trustees keep in close contact via email regarding the daily running and organisation of the Hall. The Trust Deed specifically establishes that the property be held in trust: For the purpose of a village hall for the use of the inhabitants of the Parish of Bearley in the County of Warwick (hereinafter called “the area of benefit”) without distinction of political, religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. ## And: For a recreation ground for the inhabitants of the aforesaid Parish in such manner as the committee of management hereinafter constituted from time to time shall think fit. During the period, the following main improvements, to the hall, were made: - The ageing kitchen units started to look tired and in need of replacement to bring it up to date. This was achieved to the satisfaction of the Trustees and the Hall users. - The village hall floor underwent a recoat treatment and the repainting of the court play lines. This was deemed necessary to protect the wooden floor. - New showers were installed and mounted in the changing room. These also required the installation of four new, appropriately rated electrical supplies to feed the showers. - The heating system within the main hall was in need of improvement as some concern has been raised that the heat is not sufficient for certain regular bookings. An approved heating engineer was hired. He undertook a heating system flush through, which significantly helped it to perform to its full capacity thus improving its efficiency. During the period, a grant of £12,000 was secured and received from the Bearley Parish Council. This was specifically for the resurfacing of the car park together with repainting of the parking lines. The work is to be undertaken in the following financial year. Key Financial Insights: - The P&L reflects a positive financial outcome for the year. - There was a significant increase in receipts, primarily due to higher grants and lettings. - Payments were slightly reduced compared to previous year. - Asset purchases increased, primarily from higher investments in kitchen and cleaning equipment. - Overall financial performance has improved significantly, leading to a much higher ending cash balance. As per the Lease, The Bar at Bearley Rent review was due as dated 24 June 2023. The Parish Council in conjunction with Bearley Village Hall Trust discussed options and agreed a model for payment for the rental increase, where the full increase is to be staged and spread over three years as follows: Year 1 @ 1/6 of the total increase Year 2 @ 2/6 Year 3 @ 3/6 Generally, the Hall bookings are still buoyant and increasing. These together with the increased annual rent from TheBar@Bearley and more income from the Sportsfield lettings keep our finances at a good level to enable ongoing expenses and future improvements. Unfortunately, the Snipes Bowls Club has proved to be unviable and has folded. The increase in participation in Badminton has more than offset the deficit. The Trustees are committed to keeping the Hall in good shape inside and out to a good standard to meet the objectives of the Trust Deed. This has paid off as excellent feedback has been received from bookings. March 2024 CHARITY COMMISSION FOR ENGLAND AND WALES BEARLEY VILLAGE HALL AND SPORTSFIELD 515370 Receipts and payments accounts CC16a For the period from 1st 2023 31st March 2(Y24 To Section A Receipts and payments Unrestricted funds the nearest Restricted funds to the nearest £ Endowment funds to the nearest £ Total funds Last year to the nèarest £ to the nearest e A1 Recei Grants Lettings Purchase refvnds- Gas and *tricty Purchase refunds- Misc. eXp￿rtUre Purchase refvnds. Toi*t hyg￿ arKI seweraJe Rentals and seNice charge t$ Grants- Unrestricted Grants- Restricted 13,750 14.250 22.278 190 17.219 202 79 66 8.800 21278 59 132 132 Sub total(Gross income for AR) 31,438 147 45.1B8 A2 Asset and Inveslment sales, (see table Sub total 31.438 13.750 45.188 26,556 A3Pa ments Accountancy ar￿ Independent review Bank charges Buihling and car park maInten￿Ce Cleaning and conSumab￿S Gouncil tax and business rates D￿rtaI Inclusion and computer club Email account and Quickbooks Gas and electric Insurance Z682 77 5.486 1147 233 580 205 4,380 1,578 2.682 91 9.068 1.679 2.147 2JJ 560 197 2.701 1.376 231 183 273 110 160 1.785 215 205 4,380 1,578 Land maintenance Misc expendrture orrice and general admin. EX￿SeS Phone co*s Sales refurKls- Letbngs Toilet hyg￿ne and sewerage Waier 234 10 234 10 1.841 137 137 Sub total 19.685 19.686 20.617 A4 Assot and investment purchases, see table Securty improvements Round tab￿$ Gas conrEction Combi bOi￿r and In*dl hand dryers and Install krtchen and cleaning eqLJipmwrt Road sigNWall SKJns and frt￿￿9 336 190 7.433 7.433 521 623 Sub total 7.769 7.769 623 27.453 27.453 21.240 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 3.985 13.750 17.735 5,316 27.839 31.824 218 28,057 46,792 13,968 6,316 Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment funds Categories Details to nearest£ to nearest £ to nearest £ B1 Cash funds Treasu￿ acco￿* 22.234 13,968 Buiklmg account Total cash funds 31.824 13.968 (we bala￿eS *ith recei05 3rKI p3ymellts atc¢)uniisll Unrestrlcted funds to n•ar•st£ Restrlcted funds to n•ar•st e Endowment funds to n•ar•st e Details B2 Other monetary assets Fund to which asset belongs Cu￿errt value loptionall Details Cost loptionall 83 Investment assets Fund to which asset btlongs Detalls Cost loptionall Currerrt value loptlonall B4 Assets retained for the charity's own use Fund to thich Ilabillty relat•s knount duè {owionall Whèn dut lowlonall Details B5 Liabilities Signed by one orts¥o trustees on behaw of all the tnJ5tees Signature Print Name roval L.M.L& ?4l¢ilxr ¢>1 IC 2410112025 CCXX R2 a(uunts (SS)