REGISTERED CHARITY NUMBER 515370 BEARLEY VILLAGE HALL AND A SPORTSFIELD
REPORT of the TRUSTEES and FINANCIAL STATEMENTS for the year
ended 31° MARCH 2021
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for
BEARLEY VILLAGE HALL TRUST
CLAY KNOX Accountants, Tax & Business Advisers
First Floor, St. Johns House, 16 Church Street, Bromsgrove, Worcestershire, B61 8DN
BEARLEY VILLAGE HALL AND A SPORTSFIELD
TRUSTEES REPORT FOR THE YEAR ENDING 315™T MARCH 2021
The registered name of the Charity with the Charity Commissioners is the “Bearley Village Hall and a Sportsfield” and it is more usually referred to as “Bearley Village Hall Trust”.
Registration number is 515370
Address: Bearley Village Hall, Snitterfield Road, Bearley, Stratford-upon-Avon, Warwickshire, CV37 OSR.
Trustees at date of Annual General Meeting 2021: Mr Philip Hampson (Chair) Mr Graham Castle (Vice Chair) Mrs Trudy Hampson (Treasurer) Mrs Chartotte Pettitt (Secretary) Mrs Gillian Groom Mr Richard LePage Mr_ lan Partridge
The Trust is made up of elected Trustees and Representative Trustees representing Village organisations.
The Trustees meet as appropriate with a comprehensive agenda including a finance statement which enables the budget to be closely monitored and capital items to be forecasted. The Trustees keep in close contact via email regarding the daily running and organization of the Hall.
The Trust Deed specifically establishes that the property be held in trust: For the purposes of a village hall for the use of the inhabitants of the Parish of Bearley in the County of Warwick (hereinafter called “the area of benefit”) without distinction of political religious or other opinions including use for meetings lectures and classes and for other forms of recreation and leisuretime occupation with the object of improving the conditions of life for the said inhabitants.
And:
for a recreation ground for the inhabitants of the aforesaid Parish in such manner as the committee of management hereinafter constituted from time to time shall think fit.
This past year to 31st March 2021 has obviously beena difficult time due to the uncertainty of Covid 19 restrictions being lifted and revaluation of Government guidelines.
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The Bearley Sports and Social Club is an adjoining independent business which is rented from the Bearley Village Hall and is open daily. This provides a clubhouse for the sportsfield and also a hub and a meeting place for residents and visitors.
The Trustees did give financial help to the Bearley Sports and Social Club with reduced rent whilst their business was closed.
The Hall and Social Club eventually reopened post Covid with all recommended guidelines in place and whilst most of the regular bookings were happy to return certain Clubs were still reserved about recommencing.
The Sportsfield to the rear of the Hall is kept well maintained by the Bearley Cricket Club and is also used by the newly formed Bearley United Football Club who hold regular fixtures throughout their season.
The carpark has been fenced off to prevent vehicles without permission driving onto the Sportsfield.
The Trustees are obtaining quotations to blockpave the patio area at the rear of the Hall to replace the uneven slabs. This will enhance the over all appearance of the Hall and its environs.
The Trustees are also looking to install CCTV with much better coverage of the Hall and carpark and quotations are being obtained.
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Within the Hall the toilets have been upgraded at a cost of £2,247.60. This is an obvious improvement .
The Trustees endeavour to restrict the running costs of the Hall whilst maintaining high standards to encourage hirers.
The Trustees continue to be diligent and will be so with regard to Government legislation and guidelines and strive to keep the Hall in good order and meet the objectives of the Trust Deed.
March 2022
CC16a
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E Ounispy | Receipts and payments accounts
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|Section A|Receipts|and|payments|
|Unrestricted|Restricted|Endowment|Total fund|Last|
|funds|funds|funds|ee|aL|EBE|
|to|nearest|£|to|nearest|£|to|nearest£|to|nearest|£|to|nearest£|
|Ai|Receipts|
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|CouncitaxandbusmessratesA3|Payments|_|else (oe|CO:|:|
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|Sub|total [Biases00507)|ee(aenemnme20s) [isc|es|ataaeaal||
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|FlooringWindow|ReplacementRefurbiehiient|ieee(ER) |=|Te= We|
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|Heating Overhaul|eet]|||
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|Sub|total||bamiineamcaaa) || P||iL|[oes]|0s|
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Total payments [igammmeaes) [mammaire (Se) es] ee) AS Net of receipts/(payments) [iain22 | [immmmaneaaaie28) [iss gsi] [nn ASS | [aa!848) Transfers between funds aie’ |i(ss | A6 Cash fundsCash last year end eee|ee |ae funds this year end |_250|[sea|[_-][ 6ees][_ 22807
| Section B Statementofassets and liabilities at the end ofthe period | Section B Statementofassets and liabilities at the end ofthe period | Section B Statementofassets and liabilities at the end ofthe period |
|---|---|---|
| Categories | Details | Unrestricted Restricted Restricted funds funds funds |
| to nearest£ to nearest£ to nearest£ |
||
| B1 Cash funds | aaa | |
| Total cash funds | ||
| (agree balances with receipts and payments acco:OK OK OK |
||
| Unrestricted Restricted Restricted |
||
| funds funds funds |
||
| Details | to nearest£ to nearest £ to nearest£ |
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| age | ee EE ni en a es Dn ee EEE Se |
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| Details | cea priate Cost(optional) Cost(optional) |
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| rot | ||
| ea A a ne” |
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| B4Assets retained for the charity'e‘own lise |
Details vest tatitce Cost(optional) Cost(optional) |
328,116 |
| BS Liabilities | Details | Fund towhich Amountdue Amountdue liability relates optional optional [2000] [2.000 |
| See ee ir eee eee ee |
** | |
| Signed byone ortwotrusteeson behalf of all the trustees |
Signature 4, |
PrintNama Date of : approval |
a CHARITY COMMISSION | Independent examiner's report on the FOR ENGLAND AND WALES accounts
Report to the trustees/ Charity Name members of Bearley Village Hall And A Sportsfield
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On accounts for the year | 31 March 2021
ended
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Charity no | 515370
(if any)
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Set out on pages | As per form CC 16a
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(remember to include the page numbers of additional sheets)
| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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e the accounting records were not kept in accordance with section 130 of the Charities Act; or
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e the accounts did not accord with the accounting records; or
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e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Name: | Richard Haydon Relevant professional | FCA qualification(s) or body (if any):
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Address: | 1% Floor, St Johns House, 16 Church Street, Bromsgrove. B61 8DN
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IER
1
Oct 2018
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
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Give here brief details of any items that the examiner wishes to disclose.
|None
IER
2
Oct 2018