## **LUTTERWORTH TOWN HALL CHARITY** CHARITY NUMBER: 515314 ANNUAL REPORT AUGUST 2019 – JULY 2020 A strange year with the Town Hall effectively closed from March due to the Covid-19 pandemic. We have been unable to provide a venue for the many organisations that have benefitted from the facility in an iconic building in the centre of Lutterworth. Worse 7 couples who had booked their ceremonies had to postpone their weddings. We are grateful for the £10,000 Covid-19 grant provided by Harborough District Council, whilst shown in this year’s accounts the funds are required to replace our income from lettings until we can reopen, even if in a limited way, hopefully in 2021. Costs during the year were pared back to £15,298 (LY £21,413) with reduced costs of repairs and less cleaning required due to the closure. Regular income, excluding the £12,000 annual grant from Lutterworth Town Estates (LTE), was £8,334 (LY £12,462) representing 7 months of a normal year. Combined with the Covid -19 grant the end of year balance increased to £42,339. The trustees have been building a fund to replace the nearly 40 year old lift which continues perform poorly and costs in essential repairs. The new lift would cost about £35,000 which would be affordable with the £12,000 due from LTE in August 2020. During the year we put in an application via ENTRUST to the Land Fill Fund to meet approximately half the cost of the new lift and am delighted to report that in September Tarmac, operators of the Shawell Land Fill facility have agreed to provide a grant of £18,000. Under the terms of the Land Fill Fund 10% of the grant has to be met by a third party and we are grateful to LTE who have used part of their annual grant to the Town Hall to meet this requirement. the Town Hall will effectively receive grants of £30,000 from Tarmac and LTE in the financial year 2020-21 which has meant that the Trustees have placed the order for a new platform lift to be installed in January 2021. Whilst the restrictions due to the pandemic continue it is likely that the Charity will have at least £30,000 available after paying for the lift which will finance some much-needed external redecoration in 2021. Without any income from lettings the Trustees are mindful of the need to maintain a higher reserve than usual and would seek maintain an uncommitted reserve of £20,000 double the amount considered prudent in more normal times. As well as external painting we would wish to improve the toilets and will be applying to the recently announced Magna Park financed Lutterworth Community Fund for help with this project. The five year agreement with the LTE for a fixed payment of £12,000 a year instead of the third of their surplus established when the charities were split in the 1984 settlement will finish in July 2021 and will need to be renegotiated. Stephen Walkley Chair of Trustees ## **Lutterworth Town Hall Charity** ## Registered Charity Number 515314 ## **Accounts for the period 1st August 2019 to 31st July 2020** |Lettings
Meters
Interest
Town Estate Trustees
Donations
Other
Weddings||**Year to**
**31-Jul-19**
**£**
£10,612.35
£386.40
£0.00
£12,000.00
£0.00
£263.00
£1,200.00
**£24,461.75**
£0.00
**£24,461.75**
£1,976.44
£2,053.81
£7,525.26
£394.00
£1,140.78
£4,618.24
£0.00
£143.71
£972.83
£2,587.92
£0.00
**£21,412.99**
£0.00
**£21,412.99**
**£3,048.76**
**Year to**
**31-Jul-19**
£24,254.13
£3,048.76
**£27,302.89**
£27,262.61
£40.28
**£27,302.89**||**Year to**
**31-Jul-20**
**£**
£6,598.27
£275.60
£0.00
£12,000.00
£0.00
£260.00
£1,200.00|**Year to**
**31-Jul-20**
**£**
£6,598.27
£275.60
£0.00
£12,000.00
£0.00
£260.00
£1,200.00| |---|---|---|---|---|---| ||||||| |**Total Operating Income**|||||**£20,333.87**| |Grants|||||£10,000.00| |**TOTAL INCOME**|||||**£30,333.87**| |Utilities
Insurance
Repairs & Maintenance
Redecoration
Health & Safety
Cleaning
Printing
Advertising
Other
Office Expenses
Weddings|||||£2,435.75
£2,059.54
£2,209.80
£1,610.00
£501.54
£3,576.40
£0.00
£10.00
£359.98
£2,534.80
£0.00| |**Total Operating Expenditure**|||||**£15,297.81**| |Capital Projects|||||£0.00| |**TOTAL EXPENDITURE**|||||**£15,297.81**| |**Surplus/(Deficit)**
Reserves at start of year
Surplus/(Deficit) for this year
**Current Reserves**
Bank
Petty Cash
**Current Assets**|||||| ||||||**£15,036.06**| |||||**Year to**
**31-Jul-20**
£27,302.89
£15,036.06|| |||||**£42,338.95**|| |||||£42,152.97
£185.98|| |||||**£42,338.95**|| pwh Chartered Accountants & Statutory Auditors Lutterworth Town Hall Charity clo Mr J Hartland 14 BlaGkthorn Close Lutteworth Leics LE17 4UX AEH.SMH 18 August 2020 Dear John We have perfomied and independent examination and confirm that the figures attached hereto show a true and fair view of the charily's operation for the year ended 31 July 2020. The surplus for the year was £15,036.36 and the total reserves as at 31 July 2020 were £42,33 .95. Antony E Humphreys For and on behalf of PWH Accountancy Ltd Statutory Auditors The Counting House High Street LutteNorth LE17 4AY Hllggr PLA HUFAFHREYS F￿￿T F￿A PWH Accountan¢y Ltd The Counting House High Str6et Luttemorth Cowy nuhLEf03674789 HsglSiErBdinEn￿5￿d Im￿re￿￿e￿Il￿0n ￿￿J11￿￿1kin ihpUK tylhEliisbttlledChÈrtE1edAcco￿n￿￿1TrEn91anda￿dwa￿S D@la1l-thJtr￿r?udrtr£41str*￿c￿bgv￿￿ed otvmwaudwisie1w.￿kfOrthÈuK￿d￿ ￿ter VATnumb8r 1*575S$2 Leicestershire LE17 4AY T 01455 243 713 E info@PWHaccountsncy.coM.￿." ICAEW CHARTERED JiCCOUNTANTS ww￿.PwHac¢OunlanCY.cQM