REGISTERED CHARITY NUMBER: 515177
Report of the Trustees and Financial Statements for the Year Ended 31st July 2023
for
Hereford Police Male Voice Choir
The Richards Sandy Partnership Thormeloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU
Hereford Police Male Voice Choir
Contents of the Financial Statements for the Year Ended 31st July 2023
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|Report|of the|Trustees|1|to|3|
|Independent|Examiner's|Report|=|
|Statement|of|Financial|Activities|5|
|Balance|Sheet|6|
|Notes|to|the|Financial|Statements|7|to|9|
|Detailed|Statement|of Financial|Activities|10|
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Hereford Police Male Voice Choir
Report of the Trustees for the Year Ended 31st July 2023
The trustees present their report with the financial statements of the charity for the year ended 31 July 2023.
OBJECTIVES AND ACTIVITIES Objectives and aims
- The objects of the charity are as follows:
1) To advance the musical education of West Mercia Police and the British Police Services; Il} To promote the efficiency of the force through greater contact with the public and to uphold the force's mission statement - serving, protecting, making the difference; and Ill} To benefit one or more charitable organisations, societies, institutions, their purpose or objects determined by the general committee of the choir.
Significant activities
Hereford Police Male Choir over six decades has built a reputation for quality singing and all-round good entertainment. That's why the Choir is in big demand across the region, singing in churches, village halls, garden parties and weddings. It is estimated the choir has, over the years, helped concert organisers raise £1m for charities.
Public benefit
The trustees confirm that they complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to guidance published by the Charity Commission on public benefit when reviewing the charity's aims and objectives and in planning future activities.
ACHIEVEMENT AND PERFORMANCE
Main Achievements
Benefiting charitable organisations, societies, institutions: The choir have donated a total of £1948.72 this financial year to the following causes:
-
Marches Family Network £506
-
Syria-Turkey Earthquake appeal £380
-
MS Society £1037.72
To advance musical education:
Young Musicians Bursary:
The award was established by the choir to foster a love of music amongst young people and to help them achieve their own musical ambitions. It is open to anyone, aged 14 to 21, living in Herefordshire or Worcestershire. 2022 winner was Joshua Graesser winning £1000 and runners up also receiving financial assistance.
Performing for local communities including:
-
St Michaels Hospice Christmas lights Dec 2022.
-
ABF concert in Hereford Cathedral (Army Benevolant fund) Dec 2022
-
Pop up event in Hereford city centre raising funds for Syria / Turkey earthquake. 2023
-
Concert at Earl Mortimer college community theatre. 2023
-
St Georges Day concert with guest choir. 2023
-
St Davids Day concert with guest choir. 2023
-
Annual concert with guest choir.
-
Numerous events within local care homes supporting residents living with dementia.
-
Bidding farewell via a 'pop up street concert’ to a retiring chorister due to ill health.
Page 1
Hereford Police Male Voice Choir
Report of the Trustees for the Year Ended 31st July 2023
FINANCIAL REVIEW
Financial position This financial year has been the first year since 2018/19 we have madea profit. No doubt this has been to the combined efforts of everyone ranging from our media & comms efforts, the ladies’ section being reinvigorated and diversifying our performance venues.
We increased our member subscriptions in an effort to boost funds which has also played its part. We are still ‘cheap’ when comparing ourselves to other choirs locally and regionally, but we have been lucky to see our membership grow following the sad collapse of some other choirs due to Covid.
Whilst we have not generated the income we did over the previous financial year; we have reduced the expenditure significantly. Subs, chorister donations, ticket and CD sales saw an improvement on the last financial year and the Six Nations sawa total of £428 donated. Our patron donations saw a decrease from £210 to £165 this financial year so this is an area that needs review and improvement.
Expenditure decreased in areas of room hire, chorister expenses, printing & stationary, music and IT / website. As always, some fixed items remain such as bank charges & insurance.
Following the suggestion of investment opportunities and the meeting with a wealth management company, we have not progressed with any decision as to investing or remaining as we are. We have the ability to place some funds into a mid - long term investment for future financial health or we can continue to maintain our balance within the HSBC general account.
The next Gift Aid submissions to be completed will be for financial years 2021-2022 and 2022-2023.
Reserves policy
The Charity continues to engage with a variety of musical festivals and events both locally and further afield. In 2022 the choir first participated in The Cornish Festival of Male Voice Choirs and is held every 2 years. This allows the choir to participate alongside other UK and international choirs either competitively or to gain experience. These events incur considerable costs such as accommodation & travel alongside the usual music, equipment & uniform costs. The reserves policy allows the choir to subsidise some of these costs ensuring that as many members as possible have the opportunity to participate and continue to raise funds for their supported causes. The strategy agreed by the Trustees is to maintain an unrestricted reserve fund equivalent to approximately 18 months’ expenditure. The charity's general unrestricted reserves was £26,332 as at 31 July 2023 (2022: £17,274), representing approximately 16 months of unrestricted expenditure. The stated strategy has therefore been achieved this year.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 515177
Principal address Jennor Hatfield Bank Norton Worcestershire
WR5 2QA
Trustees
R Williams (Chairman) D Coulson (Secretary) M Davis
Independent Examiner The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU
Page 2
Hereford Police Male Voice Choir
Report of the Trustees for the Year Ended 31st July 2023
Approved by order of the board of trustees on OF 28
and signed on its behalf by:
a“75 a9 ngulaeaeaiaiaaaaalaaaa
Page 3
Independent Examiner's Report to the Trustees of Hereford Police Male Voice Choir
Independent examiner's report to the trustees of Hereford Police Male Voice Choir
| report to the charity trustees on my examination of the accounts of Hereford Police Male Voice Choir (the Trust) for the year ended 31st July 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination | have followed aif applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
i have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1: accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
PFs AN
Melissa Godwin ACA ACCA
The Richards Sandy Partnership Thomeloe House
25 Barbourne Road Worcester Worcestershire WR1 1RU
Date: FN 232ee
Page 4
Hereford Police Male Voice Choir
Statement of Financial Activities for the Year Ended 31st July 2023
| 2023 | 2022 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | & | |
| INCOMEAND ENDOWMENTS FROM | |||
| Donations and legacies | 16,982 | 6,465 | |
| Charitable activities | |||
| Musical activities | 2,718 | 5,325 | |
| Othertrading activities | 2 | 8,840 | 21,129 |
| Total | 28,510 | 32,919 | |
| EXPENDITUREON | |||
| Raising funds | 3,484 | 18,665 | |
| Charitable activities | |||
| Musical activities | 15,968 | 49,227 | |
| Total | 19,452 | 37,892 | |
| NETINCOME/(EXPENDITURE) | 9,058 | (4,973) | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 17,274 | 22,247 | |
| TOTALFUNDSCARRIEDFORWARD | 26,332 | 17,274 |
The notes form part of these financial statements
Page 5
Hereford Police Male Voice Choir
Balance Sheet 31st July 2023
| 2023 | 2022 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| CURRENT ASSETS | |||
| Cash at bank and in hand | 26,332 | 17,274 | |
| NETCURRENTASSETS | 26,332 | 17,274 | |
| TOTALASSETS LESSCURRENT LIABILITIES | 26,332 | 17,274 | |
| NETASSETS | 26,332 | 17,274 | |
| FUNDS | 5 | ||
| Unrestricted funds | 26,332 | 17,274 | |
| TOTALFUNDS | 26,332 | 17,274 |
The financial siatements were approved by the Board of Trustees and authorised for issue on mar aaa ie and were signed on Its behalf by: 23 pesemasence
The notes form part of these financial statements
Page 6
- ACCOUNTING POLICIES
Hereford Police Male Voice Choir
Notes to the Financial Statements for the Year Ended 31st July 2023
BASIS OF PREPARING THE FINANCIAL STATEMENTS
The accounts have been prepared under the receipts and payments basis in accordance with Charities Act 2011.
z
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|||||
|---|---|---|---|
|OTHER TRADING|ACTIVITIES|
|2023|2022|
|£|£|
|Fundraising|events|6,860|19,182|
|Sponsorships|1,000|900|
|Social|lotteries|950|1,047|
|8,810|21,129|
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- TRUSTEES’ REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31st July 2023 nor for the year ended 31st July 2022.
TRUSTEES’ EXPENSES
There were no trustee's expenses paid for the year ended 31 July 2023 nor the year ended 31 July 2022.
- COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
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|||||
|---|---|---|---|
|Unrestricted|
|fund|
|£|
|INCOME AND|ENDOWMENTS|FROM|
|Donations|and|legacies|6,465|
|Charitable|activities|
|Musical|activities|5,325|
|Other trading|activities|21,129|
|Total|32,919|
|EXPENDITURE|ON|
|Raising|funds|18,665|
|Charitable|activities|
|Musical|activities|19,227|
|Total|37,892|
|NET INCOME/(EXPENDITURE)|(4,973)|
|RECONCILIATION|OF|FUNDS|
|Total|funds|brought forward|22,247|
|TOTAL FUNDS|CARRIED|FORWARD|17,274|
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Page 7
continued...
Hereford Police Male Voice Choir
Notes to the Financial Statements - continued for the Year Ended 31st July 2023
5. MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | |||
|---|---|---|---|
| Net | |||
| movement | At | ||
| At 1.8.22 | in funds | 31.7.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 17,274 | 9,058 | 26,332 |
| TOTAL FUNDS | 17,274 | 9,058 | 26,332 |
| Netmovement in funds, included in the above are as follows: | |||
| Incoming resources |
Resources expended |
Movement infunds |
|
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 28,510 | (19,452) | 9,058 |
| TOTAL FUNDS | 28,510 | {19,452) | 9,058 |
| Comparativesformovement in funds | |||
| Net | |||
| movement | At | ||
| At 1.8.21 | in funds | 31.7.22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 22,247 | (4,973) | 17,274 |
| TOTAL FUNDS | 22,247 | (4,973) | 47,274 |
| Comparative netmovement in funds, included in the above are asfollows: | |||
| Incoming | Resources | Movement | |
| resources | expended | infunds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 32,919 | (37,892) | (4,973) |
| TOTALFUNDS | 32,919 | (37,892) | (4,973) |
All reserves are held in the unrestricted General Fund. This unrestricted fund can be used for any charitable purposes within the charity's objects and approved by the Trustees.
Page 8
continued...
Hereford Police Male Voice Choir
Notes to the Financial Statements - continued for the Year Ended 31st July 2023
6. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 July 2023 nor the year ended 31 July 2022.
Page 9
Hereford Police Male Voice Choir
| Detailed Statement of Financial Activities | |||
|---|---|---|---|
| forthe YearEnded 31stJuly 2023 | |||
| 2023 | 2022 | ||
| £ | £ | ||
| INCOMEAND ENDOWMENTS | |||
| Donations and legacies | |||
| Donations | 6,705 | 2,825 | |
| Gift aid | 4,152 | - | |
| Member Subscriptions | 6,125 | 3,640 | |
| 16,982 | 6,465 | ||
| Othertrading activities | |||
| Fundraising events | 6,860 | 19,182 | |
| Sponsorships | 1,000 | 900 | |
| Social lotteries | 950 | 1,047 | |
| 8,810 | 21,129 | ||
| Charitable activities | |||
| Income from charitable activities | 2,718 | 5,325 | |
| Total incoming resources | 28,510 | 32,919 | |
| EXPENDITURE | |||
| Raising donations and legacies | |||
| Fundraising events | 3,484 | 18,665 | |
| Charitable activities | |||
| Choristerexpenses | 3,296 | 1,607 | |
| Travel and hospitality | 1,025 | 385 | |
| Artist fees | 2,825 | 3,310 | |
| Uniform costs | 915 | - | |
| Music | 502 | 2,112 | |
| Room hire | 2,723 | 4,350 | |
| Grantsto institutions | 1,949 | 510 | |
| Grants to individuals | - | 2,000 | |
| 13,235 | 14,274 | ||
| Support costs | |||
| Management | |||
| Insurance | 312 | 414 | |
| Postageand stationery | 187 | 255 | |
| Internetand website | 89 | 161 | |
| Honorarium | 2,000 | 4,000 | |
| 2,588 | 4,830 | ||
| Finance | |||
| Bank charges | 145 | 123 | |
| Total resourcesexpended | 19,452 | 37,892 | |
| Netincome/(expenditure) | 9,058 | (4,973) |
This page does not form part of the statutory financial statements Page 10