AGM TREASURERS REPORT FOR YEAR ENDED 31 JULY 2022
As we have started to see the end of the Covid lockdown and restrictions we see the reflection in the activity of the Choir and an increase in the income and expenditure transactions compared to 2021.
Concert income, lottery and CD’s saw an improvement on the last financial year and the Six Nations saw a total of £530 donated. Our patron donations saw a small increase from £90 to £210 this financial year and again an increase in donations from our choristers.
With the income increasing, we naturally saw our expenditure rise which covers our room hire, artist fees, printing & stationary and new music.
As always, some fixed items remain such as Bank charges, insurance, IT & website.
Overall, we saw a deficit for the year totalling £4,973.66 which is a steep increase from 2021. We can expect to see our expenditure to continue to be at similar or increased levels when we take into account the rising costs we see across the country, with businesses and the public being affected by the increased cost of living. We therefore have had to consider our financial position to ensure that the choir remains solvent moving forwards which has been addressed in previous meetings and examples such as an increase in subs as one small step towards improved financial health.
Following the suggestion of investment opportunities at the committee meeting on October 25[th] , I have approached a wealth management company for some initial advice based on how we operate as a charity and what would suit our needs. I will keep the committee updated.
The Gift Aid claims have been instigated once again as we had a significant period of time of no submissions. The Covid period naturally had a significant impact on donations coming in meaning a reduction in potential Gift Aid. Based on current rules which were robustly updated in April this year and previous claim periods, we have lost some funds here. However, I am confident we are back on track and up to date. At the time of writing, we have submitted 2018-2019, 2019-2020, 2020-2021 and I’m pleased to say that HMRC have paid on all, meaning a total gift aid income of £4,152.22. The next submission to be completed will be for financial year 2021-2022.
Our auditor Eileen has reviewed the accounts and prepared her IER which is available for review and will be subject to the annual return for the charity commission. Lesley Williams
Treasurer HPMVC
14.11.22
Charity No: 515177
Hereford Police Male Voice Choir Receipts and Payments Account 2021-22
| Opening balance 01/09/2021 | £22,247.17 | |
|---|---|---|
| Title | Income | Expenditure |
| £ | £ | |
| Members donations (subs) | 3,640.00 | |
| Patrons donations (subs) | 210.00 | |
| Bursary | 0.00 | 2,000.00 |
| Lottery | 1,047.00 | |
| Uniform | 0.00 | |
| Tickets/Concerts | 1,184.00 | |
| Travel | 115.00 | 300.00 |
| Annual Dinner 2021 | 993.00 | 997.00 |
| Donations J | 250.00 | |
| Chorister Donations | 2,365.00 | |
| CD/DVD | 75.00 | |
| Cornwall trip | 14,577.00 | 14,598.20 |
| Cornwall Meal | 997.50 | 897.00 |
| Annual Concert | 1,021.00 | |
| 6 nations | 530.00 | 75.00 |
| Xmas Meal 2022 | 580.00 | 630.00 |
| Concert Fees | 3,045.00 | |
| Fundraising | 1,097.33 | |
| Sponsorship | 900.00 | |
| Refunds | 292.00 | 520.00 |
| Bank Charges | 123.24 | |
| Insurance | 414.37 | |
| IT/Website | 160.88 | |
| MD Expenses | 1,170.08 | |
| Honorarium | 4,000.00 | |
| Artist Fees | 3,310.00 | |
| Ross Expenses | 106.07 | |
| Hospitality | 84.86 | |
| Room Hire | 4,350.25 | |
| Music | 2,112.20 | |
| Printing / Stationery | 255.00 | |
| Chorister Expenses | 437.38 | |
| Donations | 510.00 | |
| Cornwall Expenses | 705.48 | |
| Tewkesbury Expenses | 135.48 | |
| TOTAL | £32,918.83 | £37,892.49 |
| Deficit for the year | -£4,973.66 | |
| Closing Balance at 31/07/2022 | £17,273.51 | |
| Represented by: | ||
| Bank balance @ 31 July 2022 | £17,163.46 | |
| Cash in hand | £110.05 | |
| Total funds | £17,273.51 |
Prepared by: Lesley Williams, Treasurer Independently examined by: Eileen Lloyd 23rd October 2022
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report R•port to the trus membprs of Hereford Police IAale Voice Choir On accounts forthe year ended 31" July 2022 Charity no (rf any) 515177 I re[ to the trustees my examinati (rfthe a(XntS of the above charity (Ihe Tntsn f year ended 31107121Y22. Responsibililies and As the charity trustees of the TrusL you are resTY)nsible for the preparation basis of report the accounts in aC¢cdan th the of the Charities Ac 2011 (Ihe Acr). I retKIrt in resrkd of my examination of the Trusfs accounts s%rried oui under secbon 145 of the 2011 Act and in carying out my examination. I have tdlowed the applicable Directions given by thÈ Charity Commi&8ion under section 145(5Xbl of the Ac I have complel&J my examination. I confim that no material matters have come to my attention in connection *ith the examination which gives me (ause to believe that in, any material spe¢L accountiw records were not kept in acu)rdance wtlh section 130 of the Act the accounts do nd accord with the actsjuntiry records Independent examinerfs statement I have Tr) cx)ncerrs and have come axjss no other matters in connedN)n with the examination to which attention shwkj be drawn in order to enable a proper urxkrstandiThJ of the accwnts to reached. Signod- 23° Oclober 2022 Namo: leen Lbyd Relevant professional qualification(s) or body (rf any): ssociate of Chartered Institute of Management Acccmjntants Address: W(KKJbine HSe. Marden Hereford HR13DX IER
SectiOB Disclosure Only complete rf the examiner needs to highlight matters of cOnM (see CC32, Independent examination of charity xIunts. directions and guidance for exami). Give hero brief details of any items that the examinèr wishes to disclose. IER