OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

← Sutton On Derwent Village Hall

2025-07-31-accounts

Charity Number: 515174

:

Sutton on Derwent Village Hall

Financial Statements for the year ending 31 July 2025

Sutton on Derwent Village Hall

Contents

7

‘Sutton upon Derwent Village Hall

Council of Management.

~ Treasurers Annual Report for 2024 - 2025.

,

!

; nd '

fe

Operational Income and Expenditure

Regular Hire Income of £10,175 compares favourably with the £9,977 last year. Whilst there remains a buoyant demand for bookings, it didn’t fully reflect expected results from the anticipated increase in charges. Family functions, Kids parties and the Community Cafe all made significant contributions. It was also good to welcome the OSCAR’s charity and the new Baby Band group, but sad to see numbers for some regular users no longer being viable and also the result of Evolution Dance group taking a sabbatical.

Similarly, selling tickets for Fund Raising activities, has been a challenge and the final totals were somewhat rescued by the four successful Bingo sessions. The Beer Festival again produced an impressive £2,600 shared with Woodhouse Grange Cricket. The Village Fete, in spite of the rain, and thanks to generous local sponsorship, produced £2,700 split 3 ways with School & Church.

A “thank you” to everyone who contributed to such a hectic years programme.

Welcome Grants from the Northern Power Grid and JR Reckitt Foundation triggered the Emergency Hub projects and lifted the overall turnover numbers to a massive £45,131. We must also acknowledge the ongoing help from the Parish Council who covered the cost of our Insurance premium and grants from the Village Hall Network that help encourage what was another very busy year for the Counsel of Management !

==> picture [440 x 76] intentionally omitted <==

----- Start of picture text -----
Total sessions | [390395)]
[Total users | 67877958)
SSCS
193 aos) |
Usage Statistics. (2024 figures are in brackets)
----- End of picture text -----

==> picture [2 x 1] intentionally omitted <==

----- Start of picture text -----
|
----- End of picture text -----

“Regular Income” of £10,175 all but covered the “Regular Operating Costs” of £10,296 on a year of only minor items of Routine Maintenance. The report rather masks the impact of the emergency floor repairs which required a sudden £3,807 Renovation Project. This cleared out the £382 restricted funds from the original project and it served as a timely reminder that we must keep on top of the fabric of the building to maintain the cherished facility so important for our Village Community. .

Overall, when the Operating cost are added to our Events and Development work the total outgoings amounted to £42,164 resulting in a bottom line surplus for the year of £2,967.

Long Term sustainability and other “Restricted” funds:

.

.

By the end of the year we maintain around £ 69,500 nominally set aside as the “Roof Fund” for the essential long term sustainability of the hail building and a further £5,000 ring fenced as an Operational Contingency. We also currently hold a prudent working balance in the current account to adequately cover any unexpected short term pressures.

Finally, appearing as “Designated Funds” there remains £584 belonging to the Village Celebration Fund.

David Bristow Honorary Treasurer. -

Date: 9 September 2025.

File: SODVH825,doc

Sutton on Derwent Village Hall

Council of Management

Trustees Annual Report

for the period

1* August 2024 — 31% July 2025

Charity Name:

Sutton on Derwent Village Hall

Registered Charity Number: 515174

Principle Address: Sutton on Derwent Village Hall Main Street Sutton on Derwent York YO41 4BN

Charity Administrator: Mr. David Bristow. Honorary Treasurer

39 Jervis Court, Sutton on Derwent York YO41 4JX Telephone: 01904607579 Name of Charity Trustees: Mr John Newlove Chairman Mrs Helen Hollingworth Vice Chair. Mrs Pam Street Trustee Mr Peter Kirby Trustee Mr. David Bristow Honorary Treasurer

All five held: post for the 12 months under review.

1. Objectives and Governance:

The following is an extract from the initial paragraph of the “Sutton upon Derwent Village Hall Constitution” as reportedly recorded in the books of the Charity Commissioners, Volume 36, Page 409, dated 25.7.1931

On 29" April 1931, in a conveyance between the sixth Viscount St. Vincent and the York Diocesan Board of Finance, the building now known as the Sutton upon Derwent Village Hall and the surrounding land, were conveyed to the board to hold in trust so that they could be used for the purpose of physical & mental recreation and social, moral & intellectual development through the medium of reading and recreation & entertainment or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Sutton upon Derwent& its vicinity, without distinction ofsex or political or other opinions...

wuueThe general management and control of the trust premises, and all the arrangements for their use shall be invested in a Council of Management, hereinafter called “The Council”...

File: VillageHall\Accounts\2025\SoDVHTrustRep2025.docx

Date: 9", September 2025

Sutton on Derwent Village Hall

Council of Management

“

2. Structure and Management

|

2.1 Council of Management. . Currently the the “Council of Management” Management” comprises elected officials, (chairman, Vice Chair, Secretary, Treasurer,} specific appointees appointees (Booking Secretary, Minute Secretary,) co-opted representatives from the from the the Villagers and regular user representatives appointed regular user representatives appointed user representatives appointed representatives appointed appointed by the various the various various user groups (including Church, School, Parish Council, Community Café and the the various sporting groups groups The elected officials , specific appointees, co-opted members and charity trustees are all elected annually and their appointments confirmed at each Annual Genera! Meeting. ) .

Currently the the “Council of Management” Management” comprises elected officials, (chairman, Vice Chair, Secretary, Treasurer,} specific appointees appointees (Booking Secretary, Minute Secretary,) co-opted representatives from the from the the Villagers and regular user representatives appointed regular user representatives appointed user representatives appointed representatives appointed appointed by the various the various various user groups (including Church, School, Parish Council, Community Café and the the various sporting groups groups

Representatives of the various user groups are appointed by their own members.

.

Charity Commission Trustees. Currently there are five nominated trustees who are drawn from the elected members of the Council of Management.

==> picture [15 x 13] intentionally omitted <==

----- Start of picture text -----
a
----- End of picture text -----

All have the knowledge and expertise necessary to fulfil the role.

2.2 Public Benefit:

The Trustees confirm that they have complied with the duty, contained in Section 4 of the Charity Act 2011, to have due regard to the guidance on public benefit issued by the Charity Commission. The Charitable purpose of the charity, within the meaning of the act is contains within its - objectives as stated in Paragraph 1.

3 Financial Objectives and Funding Strategy:

The general aim is to manage the revenue budget on a self financing basis. As a “rule of thumb”, when used to determine the published hire charges, is that hire income will cover operating costs. / Within this broad remit, a measure of flexibility is applied where high value private functions help keep costs down for the more disadvantaged user groups. - Proceeds from fund raising events are specifically earmarked for hall improvements and long term development / sustainability. The Council of Management is aware that rental income will quickly evaporate if the hall fabric and appearance is not maintained to a high standard. ~

Currently a sum of £5,000 (typically 12 months inescapable running costs) is “ring fenced” in the development account as an “Operational Contingency”. :

File: VillageHall\Accounts\2025\SoDVHTrustRep2025.docx

Date: 9", September 2025

.

Sutton on Derwent Village Hall Council of Management 4 Current Activities. . The regular programme of scheduled events, open to all, includes Indoor Bowls Club, Badminton Club, Pilates Classes, Adult Keep fit Sessions, Children’s Dance Classes, Yoga sessions, Pre-school Baby Band Music, Children’s Tennis Coaching, First Responder training and the Community “Pop up” café. The Hall is also regularly used on a weekly basis by the Sutton Primary School for Gym / PE lessons and at the end of term drama and school plays etc. Co located within the Village Hall is the Community Post Office, which also serves the neighbouring villages of Melbourneand Elvington. ~ os a In addition to the regular programme outlined above, the Hall is used for village meetings of the Council of Management, the Parish Council, the Parochial Church Council etc.It is available for hire for local vocational training and by visiting Clubs and Societies. It is also provides event space and a meeting room for hire by other local charities. This coupled with Income from a steady stream of _‘programme.children’s parties and private family functions also heips to contain costs for the regular activity Finally, the Council of Management organisesa varied programme both of its own fund raising events, and other events in collaboration with specific Village sub-committees. Together, such activities have the dual aim of developing the village community whilst helping fund the ongoing programmes of development initiatives. a ne 5 Achievements and Performance in the year 2024 — 2025; | Objectives for the year followed three main strands: | | . . 1. Sustain the Hall for future generations. (Aiming for 100% cost recovery from regular users and to also raise sufficient development funds to sustain such a cherished village asset.) 2. Provide an affordable service to the Village Community of Sutton on Derwent. (To support and.encourage a broad range of viable and sustainable of user groups). . 3. Provide a welcoming venue to service other charitable groups within the village who are working hard to raise funds for their respective charities. -

When faced with a tight squeeze on family incomes there clearly has become.a need to. support young families with affordable activities and events. Similarly, for the older residents, support and companionship remains so important, clearly illustrated by the regular and appreciative attendees at the Community Pop Up Café, A Saturday Family Club has been trialled thanks to extra support from the Village Hail Network. In the same vein, Prize Bingo evenings provided low cost family entertainment for ali ages and have become a regular monthly feature.

Overall, operating the Hall fund raising events, the joint Village Community activities and three — major development projects together ensured another busy year for the Council of Management. Thanks to generous local sponsorship, in spite of a deluge at the start, the Village Fete was again very well attended and raised much needed funds for the School, the Church and the Village Hall.

The Annual Car Show in summer and a Race Night in spring were both well attended. The pleasing aspect was the way the new joint initiatives along with the more traditional activities remain well _ _» Supported and clearly “hitting the spot” with the Villagers.

File: VilageHall\Accounts\2025\SoDVHTrustRep2025.dacx

Bate: 9", September 2025

Sutton on Derwent Village Hall

Council of Management

Popular co-operative events included:

==> picture [15 x 15] intentionally omitted <==

----- Start of picture text -----
-_
----- End of picture text -----

in 2024-2025, “Regular Income” of £10,175 ail but covered the “Regular Operating Costs” of £10,296 in a year of only minor items of Routine Maintenance, The report rather masks the - impact of the emergency floor repairs which required a sudden £3,807 Renovation Project. This cleared out the £382 restricted funds from the origina! project and it served as a timely reminder that we must keep on top of the fabric of the building to maintain the cherished facility so important for our Village Community. .

Overall, when the Operating cost are added to our Events and Development work the total outgoings amounted to £42,164 resulting in a bottorn line surplus for the year of £2,967. 6. Development and Long Term sustainability. a At the end of the the financial year we we now have around around £69,500 set aside as the “Roof Fund” anda further £5,000 is ring fenced fenced as Operational Contingency for the the essential long term term sustainability of the the Hall. We also hold a prudent working balance of over £17,000 balance of over £17,000 of over £17,000 over £17,000 £17,000 in the current the current current account. in the near term, term, a careful supervision of the the budget will be required whilst addressing addressing internal external regular routine routine maintenance that will need need attention. The Trustees are The Trustees are Trustees are are very mindful of the importance of keeping on top of the the fabric in such such a competitive environment with casual hirers. Welcome Grants from the Northern Power Grid and JR Reckitt Foundation triggered the Emergency Hub projects. This has dramatically improved our capability to support our villagers with good WiFi access and resilience in times of floods.and power outages. Together, the Project work lifted the overall turnover numbers to a massive £45,131. : Sg oe As an active member of the larger network of Village Halls in the East Riding of Yorkshire, we do recognise the dependence placed upon our collective Halis and our important role supporting our local communities. Through time our constitutional mandate may need to evolve but we remain fully committed to being at the very heart of that evolution. oo

At the end of the the financial year we we now have around around £69,500 set aside as the “Roof Fund” anda further £5,000 is ring fenced fenced as Operational Contingency for the the essential long term term sustainability of the the Hall. We also hold a prudent working balance of over £17,000 balance of over £17,000 of over £17,000 over £17,000 £17,000 in the current the current current account.

in the near term, term, a careful supervision of the the budget will be required whilst addressing addressing internal and external regular routine routine maintenance that will need need attention. The Trustees are The Trustees are Trustees are are very mindful of the importance of keeping on top of the the fabric in such such a competitive environment with casual hirers.

==> picture [18 x 18] intentionally omitted <==

----- Start of picture text -----
MA,
----- End of picture text -----

  1. Approval . Oe The Trustees declare that they have approved this Trustees Report. i :

Signed on behalf of the Charity’s Trustees.

.

Date: 9 September 2025

Mr. John Newlove, Chairman

==> picture [15 x 14] intentionally omitted <==

----- Start of picture text -----
,
----- End of picture text -----

File: VillageHall\Accounts\2025\SoDVHTrustRep2025.docx

Date: 9°, September 2025

: |

Independent Examiner’s Report to Sutton on Derwent Village Hall

| report on the accounts of the charity for the year ending 31 July 2025, which are set out on pages 9 to 11.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Rebecca Triffitt, MAAT

Employee of:

Phoenix Accountancy and Business Consultancy Limited 4-6Scunthorpe Robert Street |) \ | | 2) eS North Lincolnshire DN15 6NG

Date:

==> picture [539 x 729] intentionally omitted <==

----- Start of picture text -----
® x
Des to)
Pax ooRSag~oema Q2egy Not 2arFord =} J=
Sov3 TRSSIERGROESRai a ~ =~ ~e@BAr Fes)zeaA Bi 6>
;P
$g §
: 2 g: & ;
2g §SBEEkBReB8xSeebBS55f=]NROiQ © coRashesOo GO BakeNoo ie)gossyoo ied 4~8
. ; , g
BR 3 88fa} : ¢
&@ &2Zz ie) == g 8
: w g &s£=Be Bs)= k=ral pe Ry& ray
> £e a a = S £ 9 os or =o [>
2©) eB2 =z &cog 5= <g wo adE gsaw &= i-
a % a #SS & Easa OD & =o £6Ses5hwg eeoD SS& io::
o 3g BEESPres d =& ERagS; 8‘ € PadBSE,bar BE= B : ;
g 2 § gees © 2288 © § Feo BE S
5 EXo a ePScs) sy ? See B Ps) = Qaesb=oO ca '
E se £ 3 § 8 BES Ss £5 &- 3B .@ && Gr zz =
oee TEGCSHRoSimaEs@55gebksebRRBBPSELSSboeessaCoS SASS <€Hus290°Rez8 =©2 885RRf£tte2z£e_est EsBB:Bs 8&B
. .
ts)2 :
ist
S
wi :
csoy
_ ; . anoS
=
aoa 8a B2S&H%GR BASwoaBan=t e2ZH5H HS Skao] RexarascsgSols ; : aiae : es
i] ; .
® ;
=5om ;
;
&
eS = ;
rand : Ss :
G
=
£~pa »™g bhSiPs terpkcoaonnrowrkrogFRSRSSISLRS2 BITES &sisé
Hs] =
—
<
a
E 22 88 6& g
® ES ss :
oi LPee OHS28 ia8 8= 2g
a=) om a o $ = 8
S B38ze 32 &9 ¥ z: &‘
rm Ge< 6B Wiz g &
£ 2 e > 2 is &
fod oe& S s Fsef OFwor ~.~8os Frags =o8 3 &
aw 2) gH 7 £28 2€02550-6 38 a
ray ‘5 6 ® gs Bef28EREB# o£ ny
Ls)& 2ry os& EY,8 SCTBGCSEbEng cmeEesS es58— 33 ‘:
oe ioBRo oea3 =oe:ro& Oo=ewm oi& eheeRe@senrFOmaemdmnaaadSREB BSESEBS za Be sey!
----- End of picture text -----*

F 1 3S~ N D ¥ os ~ az & re oSare a ae 8X rs) o9 55 BSeegao & g eTx 2BRQSoe SeBssaeon c=]o nN ‘9Aex ~a x7 ied >) 8 & £€ 9g SREB es YeBr 85 3 & 3 ied& 8856So led ® § SS =Ser& 888B of © =afPe F 8ba 83 2 s ” S 3 3 & g 5 &Oo fr)& B= iS — 2 a 7 Pj uw Ey & > 3 it id 3 +” a 23 8 ~. § 2 $2o opee >! » Bef EBSa © roy\ 5 8& B.g 208ws 893552e2#e @ =>B =£& EREpeat ee292 3 z a § iiSe?B vt cgtosS geezESE =z&B ©S ¢8 G38ES 255w22 8 2 8= aE 23 heen £ Fey 2888 2 8 & BEE BEBBE 8 a Ge 22®& > 2 S82Ew 23 @8> 5 §ea ira Pu. on . 4 68a B85seco ==3G°%52A zo a o‘ E : pySRS cnin. o % aes 283883‘ : =£ SuiL aS Et pss Es §$a5555 £ £8 8G RSS e ta§ :~ & ¢ Py Wwws | a & Sx ckVs 2e2 w Qo - aS § 7SBESESore Toe288 =8 %2Oo 588BAS 5=a «8%,N 3 bo & rr & + § 8 ifyS§a to&§x &=o moBBSoo 0 . 8B2SBs2 aeiggsay & 8 g g a2 & 2 c o< i @ oS Bor 2 BF & Go = = = 2 i2g8 a 8 ; ~. : co ‘= 5S. 3 a len 3 nys rr5 2& a 33S 3z 2 265. Pe¥y “ §2 #¢ &8a ooRr £g3H2_ 82a SgiEct S88a8ss83 9 3ge8 a& ) 5 § 8 a £%82 2 ‘3S & BES 5 ge» 3 # % : iif] Fr] 3 2 go BS £ 3 5 5 8 8 w@Peea & & So » 8§2 ZheHy,a o eB= 3oa= BG gea sae® 4& &® at==f#5$e& es GF§ SS&€SsBEES= & 8B2 wx3 3¢ Lg 2@ § POECZYSook spaced. & St2 35 8 FEE 4 Fl a2 ~J “a§ é8: Ssoeraetad=$35<25%og Geo S85Es3AN>S30453 8888 22u2& & : giOrlI20eoBHEBLE s et0c a.&aid oo86geeBee= 5 ef“aa& 0& 6s3e

;
Fes)
N
r)N
2,
2
Py
wo
ct
ro)
:
=
s
N		 2D
8&8
as
31S
- RID		 3
28
> 8
=
o
8
S
%		 3
oa
S
3
-		 E
- 88
Fon
co 6 ©
= an oe
seer
BNA
o
<=		 8
&
N
+
&
cS		 =
“		 8
° 8
:
'		 .
°
o		 :
:
re)
>
3
oO
E
:
¢
a
a		 or
2 S/S
Rattan
$15
- Rilo		 +
83
,
=
ey
8
s		 P)
3
3
$		 E
288
ao
cNO
5a
see		 &
&
je		 x
3
*
2°88
=
oss
>B		 S
8		 :
=
 e
Dr)
©		 !
=
—
Tan
2
a
:
:
:
a
=
is
=
wD
£73)
Ss
=
F
>
~
cy
=
o
Qo
=
3
5
iJ
So
5
 wo
&
2
Fj
“
Pe
”
=
~
©
7)
©
‘s
—_
‘a
—
=!
5
c
:
£
a
na
<q
te
°
:
i=
:
&
2
od
£
i)		 ip
9
Ss
n
,
o
a
>
8
@
5
§		 ma
2 N/a
Kale
ee
5
«8B
€8
a<
Oo a
oo
te
- >
8
3
on
=
65
%
<9
cn
OG
f
a8
Ss
Fa		 .
8
>
4
a
n
o
:
Q
=
o
£
3
c
io}
=
=
g		 6
RBoeg
Roe
sl
= 6
D
:
3
2
§
9
il
gag
2eG
S56
o@ @S
g tee
2652
ec ie
1
34k FS
n=
ue
es7e
i
2s
a
£354
5gce
oe
ook
Ege
gas
33
rae)
a
g		 [8
3
wr
<
2
3S
=
z
=
3
~		 :
Zoo
£88
«e888
an
Mo)
=
@
oa
3
_
=
d
=
:
fo]
re
EY
be
2
2
2
G
>
3
3
:
=
>
i
ae
cay
GS oO
;
=
3
2
r
8
gs
22-8
= > re
x
3
A.&
£&
$ 2%
el
»
oO
i=
ry
an~
G
=
cn
=
2
P)
oc
Se
=
ic
$ oO
2
3
os &
C2]
Pa
<¢ 9
<
s
os O
»
5
82
2
Oc
$s
nw
3 3
$ e_2gs
2
S83fa
g
gftia
7
= sSeeé
°
oo} Ue
222
2
e		 >
3
8
3
=
:
%
8g
Ss
g
§
5
a
8
 é
{8
z
~
~
2
a
<
3
z
—
%
¢€		 &
S
a
8		 8
3
2%
2598
°
x
~
&
:
-
=
aS
tad
B&s
238
28
Os
SS8e
Ross
eggs
ga e
pests
Seg8
S88 See
~3%5 3
345 §
= §
3 9
ao sr 2
5
See
oeege?
+
:
BSSoq os
25S
&
£8
Pr >
ENG a
2° 8?
Psgss
&
se$50
gs
ao]
n
» @
3
o E
5
Bs
'
ga
»
ae
2
2
S82
Z
3 5
ba
> H
a
8
*
ait
"
im
wu
”		 :
S
{33
g
3
:
Y¥S>
8
Is
5
=
oS
rR
=]
>
:
L~4
ad
2
8
:
a
=
:
é
7
s
g
7
S
:
3
2
=
?
2
3
o
&
5
g
z
1
3
E
re
o
Fi
S
©
SBE
s
:
eo
7
s
8
sae
E
g
Eg a
2
=
:
<
:
5
3
ee
5
3
=
a
it~
o
ao 2 2
2
5
Fe}
o,. 2
z
=
5
wi&
8
S
®
sn8
&
=
2
Ro 2
ij
2
°
9209
2
:
,
$59
2
:
_
3 8
2
:
iS
G22
§
2
4
Ste
3
8
g
De &
a
o
n
= 6 &
=
.
3
33°
3 fo
#285 8 eae
2oa2
5
Fe
:
2
o8F
B
g 2:
48:
5
F
‘
:
2 8
3
2
:
=
3i8
:
gs
8
:
o=
o
2
oO
2
no]
-_
i
:
=
E
s
B]
=
°
5
3
5
i
:
;
2
:
:
:
:
Sg
eo
E
:
;
:
Pa
bo
:
-
baad
£
n)
gg
2
:
j
:
3
:
:
z
3
; i]
:
3
2
2
3
s
3
2
&
2
cf
=£
-