## York Symphony Orchestra York Symphony Orchestra
## Trustees’ Annual Report
01/09/2023 – 31/08/2024
## Reference & Administration Details
|Charity Name|York Symphony Orchestra|
|---|---|
|Also known as|YSO|
|Registered Charity Number|515145|
|Principal Address|c/o Mary Luker (Treasurer)|
||3 Holyrood Drive|
||York|
||YO30 5WB|
## Trustees
As of AGM 18/09/2023
|**Name**
**Office**
**Appointed**
~~a~~|**Name**
**Office**
**Appointed**
~~a~~|**Name**
**Office**
**Appointed**
~~a~~|**Name**
**Office**
**Appointed**
~~a~~|
|---|---|---|---|
|Lily Rowntree
Chair
(yearly)
YSO AGM||||
|Ros Roberts
Secretary
(yearly)
YSO AGM||||
|Mary Luker
Treasurer
(yearly)
YSO AGM||||
|John Mace
Music Librarian
(yearly)
YSO AGM||||
|Andrew Smith
Membership Secretary
(yearly)
YSO AGM||||
|Nigel Bartram
Patrons’ Secretary
(yearly)
YSO AGM||||
|Janet Haley
(ordinary member)
July 2022
YSO AGM
~~Ce~~||||
|(ordinary member)
September 2021
YSO AGM
~~Ce~~||||
|Julie Purcell
(ordinary member)
September 2023
YSO AGM
~~Ce~~
~~G@avoemuenan|~~||||
|(ordinary member)
September 2021
YSO AGM
~~G@avoemuenan|SSdSOSSSCSC~C—~—SSS~~||||
|Joe Wilson
~~G@avoemuenan |~~|(ordinary member)
~~|~~|September 2023
|YSO AGM
|
Page 1
> York Symphony Orchestra York Symphony Orchestra
## Structure, Governance and Management
|Governing Document|Orchestra Rules, as revised 2022|
|---|---|
|||
|Trustee Selection|Trustees ofthe Charity are the playing members ofthe Committee|
||Officers ofthe Committee are elected forone year attheAGM|
||Ordinary Members are elected for three years at the AGM|
## Objects and Activities
such music by public performance. It aims to present 3 concerts per year.
During 2023/24, we performed three concerts, and at Christmas we held an Open Rehearsal aimed at children of primary school age.
|17/12/2023|Open rehearsal
Nutcracker Suite|
|---|---|
|17/12/2023
(Evening concert)|Samuel Coleridge-Taylor: Othello Suite
Tchaikovsky: Nutcracker Suite
Prokofiev: Romeo and Juliet Suite No.2|
|30/03/2024|Emile Mayer: Overture in D minor
Sibelius: Violin Concerto
_Will Clark: Violin_
Bruckner: Symphony no. 4|
|13/07/2024|Delius: Dance Rhapsody No.1|
||Debussy: Prelude a l’Apres-midi d’un Faune|
||Holst: The Planets Suite|
Page 2
> York Symphony Orchestra York Symphony Orchestra
## 2023/24 Reviews
## Conductor’s Report
(Extract from AGM minutes Sep 24)
Our concerts have been very well received (from what I’ve heard, anyway), and I think this is testament to the hard
done on programming, as well as the quality of the performances provided). Thanks here – though it really should be throughout this report – to Claire for her wonderful leading of the orchestra. I thought the first half of the Spring
it is a shame the performance of the Bruckner in the rehearsal on the concert day wasn’t saved for the evening! (A reminder, here, to hold things back in the rehearsal so we’ve energy reserves for the evening). Thanks must be given to Alasdair for sneaking out before ‘Neptune’ to conduct the off-stage choir.
## Chair’s Report
(Extract from AGM minutes Sep 24)
for this event.
It was an absolute pleasure to perform with Will Clark in the Spring Concert. I felt this was a hugely well-received
orchestra to have performed such a large and demanding work in The Planet’s Suite so well, is something for us to be very proud of.
Page 3
## York Symphony Orchestra York Symphony Orchestra
## Treasurer’s Report
## **Accounts 2023/24**
been transferred to our deposit account. We also received a grant of £1,420 from York Music Hub, to cover costs associated with the Open Rehearsal.
The current account has a surplus of £1,364.71 on the year. The savings account has a surplus of £4,908.84 on the year (including interest earned).
Page 4
## York Symphony Orchestra York Symphony Orchestra
## Financial Review
As of 31/08/2024:
|Current Account|11,667.09|
|---|---|
|Deposit A/c (Virgin Money)|15,709.84|
## Summary of Accounts
||**Total 2023/24**|**Total 2022/23**|
|---|---|---|
|**Income**|||
|Income from Concerts (see Details below)|**8795.00**|8413.20|
|Members' Subscriptions|**9918.00**|9233.00|
|Patrons' Subscriptions|**780.24**|655.24|
|Corporate Patrons' Scheme Profit|**689.35**|474.80|
|Gift Aid Tax Recovered|**2029.25**|1868.50|
|Grants received|**1420.00**|1400.00|
|Donations & Fundraising|**268.84**|7760.88|
|Loan of Music|**75.00**|0.00|
|Interest Earned|**0.00**|15.16|
|Total Income|**23975.68**|29820.78|
|**Expenditure**|||
|Expenditure on Concerts (see Details)|**20156.90**|20368.00|
|Music Library Subscriptions|**0.00**|26.60|
|MM(NFMS) Subscription / Insurance|**449.00**|299.00|
|Expenditure on Fundraising|**0.00**|0.00|
|Administration & Promotional|**1631.68**|884.34|
|Payments for previous years|**-16.00**|0.00|
|Bad debts written off|**0.00**|0.00|
|Total Expenditure|**22221.58**|21577.94|
|Surplus (Deficit)|**1754.10**|8242.84|
Page 5
> York Symphony Orchestra York Symphony Orchestra
## Concert Details
To accompany the accounts
||||||**Total**|**Total**|
|---|---|---|---|---|---|---|
||**Dec'23**|**Open R/h**|**Mar'24**|**Jul'24**|**2023/24**|**2022/23**|
|**Concert Income**|||||||
|Ticket Sales|2543.00|591.00|2666.00|2757.00|**8557.00**|8105.20|
|Programme Sales|0.00|0.00|0.00|0.00|**0.00**|0.00|
|Programme Advertising|36.00|0.00|36.00|36.00|**108.00**|108.00|
|Sponsorship/donations|0.00|0.00|5.00|125.00|**130.00**|200.00|
|**Total Concert Income**|**2579.00**|**591.00**|**2707.00**|**2918.00**|**8795.00**|**8413.20**|
|**Concert Expenditure**|||||||
|Professional Fees / Expenses|2020.00|0.00|2335.50|2480.00|**6835.50**|6335.00|
|Rehearsal Space|450.00|0.00|600.06|560.11|**1610.17**|1546.00|
|Concert Venue|2217.90|0.00|2194.20|2267.10|**6679.20**|6523.44|
|Instrument Hire/Tuning|90.00|0.00|0.00|174.00|**264.00**|355.00|
|Music Hire|245.94|0.00|479.44|195.69|**921.07**|2092.23|
|PRS fee (3% ofticket sales)|99.18|38.99|103.97|107.52|**349.66**|222.83|
|Tickets|33.50|33.50|33.50|33.50|**134.00**|81.60|
|Leaflets|230.00|165.00|205.00|155.00|**755.00**|831.00|
|Programme Printing|290.00|415.00|295.00|389.00|**1389.00**|970.00|
|Fees on Ticket Sales|38.96|19.71|39.68|37.91|**136.26**|108.38|
|Advertisements|36.00|0.00|36.00|36.00|**108.00**|458.00|
|Miscellaneous|181.72|353.91|181.72|257.69|**975.04**|844.52|
|**Total Concert Expenditure**|**5933.20**|**1026.11**|**6504.07**|**6693.52**|**20156.90**|**20368.00**|
||||||||
|**Concert Deficit**|**-3354.20**|**-435.11**|**-3797.07**|**-3775.52**|**-11361.90**|**-11954.80**|
Page 6
## York Symphony Orchestra York Symphony Orchestra
## Declaration
The Trustees declare that they have approved the report above
## Lily Rowntree
Lily Rowntree Chair Date: 07/11/2024
## Ros Roberts
Ros Roberts Secretary Date: 07/11/2024
## Mary Luker
Mary Luker Treasurer Date: 07/11/2024
Page 7
## **YORK SYMPHONY ORCHESTRA Financial Year 2023/24 (Year-end 31 August 2024) Summary of Accounts**
**----- Start of picture text -----**
||||||
|---|---|---|---|---|
|General|Deposit|Total|Total|
|Fund|Account|2023/24|2022/23|
|Income|
|Income from Concerts (see Details)|8795.00|8795.00|8413.20|
|Members' Subscriptions|9918.00|9918.00|9233.00|
|Patrons' Subscriptions|780.24|780.24|655.24|
|Corporate Patrons' Scheme Profit|689.35|689.35|474.80|
|Gift Aid Tax Recovered|2029.25|2029.25|1868.50|
|Grants received|1420.00|1420.00|1400.00|
|Donations & Fundraising|268.84|4815.51|5084.35|7760.88|
|Loan of Music|75.00|75.00|0.00|
|Interest Earned|0.00|93.33|93.33|15.16|
|Total Income|23975.68|4908.84|28884.52|29820.78|
|Expenditure|
|Expenditure on Concerts (see Details)|20156.90|20156.90|20368.00|
|Music Library Subscriptions|0.00|0.00|26.60|
|MM(NFMS) Subscription / Insurance|449.00|449.00|299.00|
|Expenditure on Fundraising|0.00|0.00|0.00|
|Administration & Promotional|1631.68|1631.68|884.34|
|Payments for previous years|-16.00|-16.00|0.00|
|Bad debts written off|0.00|0.00|0.00|
|Total Expenditure|22221.58|0.00|22221.58|21577.94|
|Surplus (Deficit)|1754.10|4908.84|6662.94|8242.84|
|Fund Transfers|0.00|0.00|
|Funds|
|Brought Forward at Start of Year|9439.61|10801.00|15502.25|7259.41|
|Carried Forward at End of Year|11193.71|15709.84|22165.19|15502.25|
**----- End of picture text -----**
## **Balance Sheet - 31 August 2024**
**----- Start of picture text -----**
|||||||
|---|---|---|---|---|---|
|Assets|31/08/2024|31/08/2023|Funds|31/08/2024|31/08/2023|
|Balances|
|Current A/c (Co-op)|11667.09|10302.38|Current Account|11487.74|10123.03|
|- less Social Fund|-179.35|-179.35|
|Deposit A/c (co-op savings|15709.84|10801.00|Deposit Account|15709.84|10801.00|
|Plus|
|+ Pre-payments 2024/25|547.63|258.50|Total Prepayments etc|404.73|15.34|
|+ Debtors|401.80|0.00|
|Minus|
|- Pre-receipts 2024/25|-35.00|0.00|
|- Creditors|-509.70|-243.16|
|Net Assets|27602.31|20939.37|Total Funds|27602.31|20939.37|
|Social Fund|179.35|179.35|
**----- End of picture text -----**
**Treasurer**
**Examiner**
## **Mary Luker**
## **YORK SYMPHONY ORCHESTRA Financial Year 2023/24 (Year-end 31 August 2024) Details to accompany the accounts**
|**A. CONCERT DETAILS**|**Dec'23**
**Open R/h**
**Mar'24**
**Jul'24**
**Total**
**2023/24**
**Total**
**2022/23**|
|---|---|
|**Concert Income**||
|Ticket Sales
Programme Sales
Programme Advertising
Sponsorship/donations|2543.00
591.00
2666.00
2757.00
**8557.00**
8105.20
0.00
0.00
0.00
0.00
**0.00**
0.00
36.00
0.00
36.00
36.00
**108.00**
108.00
0.00
0.00
5.00
125.00
**130.00**
200.00|
|**Total Concert Income**|**2579.00**
**591.00**
**2707.00**
**2918.00**
**8795.00**
**8413.20**|
|**Concert Expenditure**
Professional Fees / Expenses
Rehearsal Space
Concert Venue
Instrument Hire/Tuning
Music Hire
PRS fee (3% of ticket sales)
Tickets
Leaflets
Programme Printing
Fees on Ticket Sales
Advertisements
Miscellaneous|2020.00
0.00
2335.50
2480.00
**6835.50**
6335.00
450.00
0.00
600.06
560.11
**1610.17**
1546.00
2217.90
0.00
2194.20
2267.10
**6679.20**
6523.44
90.00
0.00
0.00
174.00
**264.00**
355.00
245.94
0.00
479.44
195.69
**921.07**
2092.23
99.18
38.99
103.97
107.52
**349.66**
222.83
33.50
33.50
33.50
33.50
**134.00**
81.60
230.00
165.00
205.00
155.00
**755.00**
831.00
290.00
415.00
295.00
389.00
**1389.00**
970.00
38.96
19.71
39.68
37.91
**136.26**
108.38
36.00
0.00
36.00
36.00
**108.00**
458.00
181.72
353.91
181.72
257.69
**975.04**
844.52|
|**Total Concert Expenditure**|**5933.20**
**1026.11**
**6504.07**
**6693.52**
**20156.90**
**20368.00**|
|||
|**Concert Deficit**|**-3354.20**
**-435.11**
**-3797.07**
**-3775.52**
**-11361.90**
**-11954.80**|
## **B. NOTES**
## 1. Accounting Policies
These accounts have been prepared in accordance with the current Statement of Recommended Practice on Accounting by Charities. They have been prepared on an "accruals" basis, to show all transactions relating to the 3 concerts that took place during the Financial Year.
## 2. Funds
The **Deposit Account** is the unrestricted fund associated with the Orchestra's regular activities. The **Social Fund** is used for handling monies associated with social events
## 3. Fund Transfers
A total of £0 was transferred from the General Fund to the Big Bertha Fund (Virgin) during the year.
## 4. Expenses
No committee members have made general expenses claims during the Financial Year. Verifiable administration costs (postage and photocopying) have been reimbursed.
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report** ~~ee~~ **Report to the trustees/** Charity Name **members of** York Symphony Orchestra **On accounts for the year** 31 August 2024 **Charity no** 515145 **ended (if any) Set out on pages** Appendixed to the Trustees’ Report as page 8 including the balance sheet (remember to include the page numbers of additional sheets)
**Responsibilities and** I report to the trustees on my examination of the accounts of the above **basis of report** charity (“the Trust”) for the year ended 31/08/2024.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- **Independent examiner's** I have completed my examination. I confirm that no material matters have **statement** come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** R A Anderson Date: 20/11/2024 ~~PO |~~ **Name:** Rosemary Annie Anderson ~~Pd~~ **Relevant professional** Fellow of the Institute of Chartered Accountants in England and Wales **qualification(s) or body (if any): Address:** Bride Cross Granary, Dob Park Nr. Otley, North Yorkshire LS21 2NA
1
**October 2018**
**IER**
**Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** Not Applicable **any items that the examiner wishes to disclose.**
2
**October 2018**
**IER**