The Charity Registration Number is :- 515143
Shiptonthorpe Village Hall Charity
Report and Accounts
31 March 2025
Shiptonthorpe Village Hall Charity
Report and accounts for the year ended 31 March 2025
Contents
| Page | ||
|---|---|---|
| Charity information | 1 | |
| Trustees' Annual Report | 1 | |
| Statement of Trustees Responsibilities | 8 | |
| Independent Accountant's Report | 9 | |
| Funds Statements:- | ||
| Statement of Financial Activities | 11 | |
| Movements in funds | 12 | |
| Revenue Funds | 12 | |
| Fixed Asset funds | 12 | |
| Income and Expenditure account | 14 | |
| Summary of funds | 13 | |
| Balance sheet | 15 | |
| Notes to the accounts | 16 |
Shiptonthorpe Village Hall Charity
Trustees' Annual Report for the year ended 31 March 2025
The Trustees present their Report and Accounts for the year ended 31 March 2025.
Reference and administrative details
The charity name.
The legal name of the charity is:- Shiptonthorpe Village Hall Charity.
The charity is also known by its operating name, Shiptonthorpe Village Hall.
The charity's area of operation and UK charitable registration.
The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 515143.
.
The charity does not operate in any overseas jurisdictions.
Legal structure of the charity
Governance and Management
The charity is operated under the rules and covenants of the Lease and Trust Deed between the Parish Council of Shiptonthorpe and the trustees of Shiptonthorpe Village Hall adopted on the 24th February 1984. This has since been extended for another 40 years and a Lease by Reference has been agreed in October 2023 between the Charity and Shiptonthorpe Parish Charity (the Parish Council acting as the sole trustee).
The trustees have taken such steps as are necessary for the purpose of vesting in the Official Custodian for Charities all freehold and leasehold lands and other property belonging to the charity.
Trustees have been nominated and elected at the Annual General Meeting. To better reflect the changes that have occurred within the community of Shiptonthorpe, the body of trustees has been reduced from thirteen trustees to a body of nine. The Parish Council is entitled to appoint two representative members and the rest are drawn from residents of the Parish of Shiptonthorpe.
All Trustees and committee members give their time voluntarily and receive no remuneration or benefits.
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Shiptonthorpe Village Hall Charity
Trustees' Annual Report for the year ended 31 March 2025
The principal operating address, email and web addresses of the charity are:-
Shiptonthorpe Village Hall York Road, Shiptonthorpe
York YO43 3PH email: info@shiptonthorpevillagehall.co.uk - website: www.shiptonthorpevillagehall.co.uk
The Trustees in office on the date the report was approved were:-
Richard Waud - Chairman Tim Bowron - Vice Chairman Jan Freeman - Secretary Ian Jeffrey - Treasurer Dorothy Lund David Mountain (appointed June 2025)
The following persons served as Trustees during the year ended 31 March 2025 :-
The above trustees served during or for part of the year up to 31 March 2025. Simon Reilly-Usher resigned as a trustee in July 2024. Due to work and family commitments Esther Lockwood resigned as a trustee in March 2025. We are grateful to them both for the contribution they made as trustees and members of the committee.
In December 2024 David Mountain joined the committee.
At the Annual General Meeting no trustees are retiring from office.
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Shiptonthorpe Village Hall Charity
Trustees' Annual Report for the year ended 31 March 2025
Objects and activities of the charity
The purposes of the charity as set out in its governing document.
Objectives and activities
The objects are for the purposes of a village hall for the use of the inhabitants of Shiptonthorpe and its environs without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including the use of the property for meetings, lectures and classes and other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants.
The main activities undertaken during the year to further the charity's purpose for the public benefit.
We have a range of weekly events held at the hall promoting fitness, health and wellbeing, along with art and flower arranging classes for community groups to enjoy. We promote a number of productions with the support of the Shiptonthorpe Community Theatre. The programme includes stage plays, murder mysteries, variety and tribute singing acts, soiree’s, quiz and pub nights and, not of course, forgetting the annual pantomime.
The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2011 to have due regards to the Charity Commission's general guidance on public benefit, "Charities and Public Benefit"
The contribution of volunteers during the year.
The charity consists of five Trustees who are all volunteers. It is hoped to recruit two more trustees over the forthcoming year. We also have an expanding number of volunteers who give their time freely to support the activities and events at the hall.
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Shiptonthorpe Village Hall Charity
Trustees' Annual Report for the year ended 31 March 2025
The main achievements and performance of the charity during the year.
The village hall is the cornerstone of village life and to meet the needs of its growing and changing community the management committee have, with the assistance, of Mr Peter Goss, Architect, progressed with our extension plans to improve the facility. This will include a new double doored entrance and foyer, improving accessibility. A dedicated bar where customers can obtain drinks either from the main hall, the foyer or the garden. There will also be an additional meeting room. It is hoped we will also be able to include solar panels to improve upon our use of renewable energy.
This extension is sensitively designed to complement the existing building and we are pleased ERYC has given us planning permission to proceed with the construction. A project team including professional experts has been established and tenders have been sent to three local builders.
Our priority over the next twelve months is to identify and source grant funding for this project. This is no mean task and the services of a dedicated funding specialist will be necessary to offer us any chance of success.
The reputation of the village hall along with the events we have promoted for the benefit of the community has resulted in an increase in our patronage by appealing to a broader and more diverse community. The Shiptonthorpe Village Community Theatre goes from strength to strength and was invited to put on their production of the Vicar of Dibley at the Bridlington Spotlight Theatre. The annual pantomime and other stage plays continue to play to packed houses and are very popular. This year, after consultation with villagers we sourced new tribute acts, as part of our monthly pub nights programme and these were enjoyed by both the audience and artists alike.
We were pleased that we have new hirers of the hall, The Shiptonthorpe Bowls Club use the hall for indoor bowls throughout the winter. There is indoor and outdoor dog training and Slimming World who have their weekly weigh-in.
Our fundraising allows us to maintain the property effectively and purchase essential equipment to better promote the events and shows we deliver. In the past year we have bought a 20-foot container for storage purposes as there is inadequate space within the hall. We have purchased additional staging to enhance our audience’s experience by improving sight lines. We continue to seek grant funding to improve the facilities on offer to the public.
We are always looking to improve site safety and through a grant from ERYC we installed lighting in the car park along the boundary wall which, during the hours of darkness, has made the use of the car park much safer for pedestrians and drivers alike.
The Trustees are satisfied with the performance of the charity during the year.
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Shiptonthorpe Village Hall Charity
Trustees' Annual Report for the year ended 31 March 2025
The difference the charity's performance during the year has made to the beneficiaries of the charity and to wider society.
The charity has continued to successfully provide a facility within the village for the benefit of all local residents and the wider community. The charity operates without discrimination and welcomes working with local groups and individuals to provide a space which can be utilised by members of the community. We have a close working relationship with Shiptonthorpe Parish Council and as a result have jointly promoted events including the D-Day Landings Commemoration with static displays of military vehicles and various stalls along with an aircraft flypast. Together we held a tribute event and pub night in support of the RBL Poppy Appeal. With Christmas being such an important time of the year we had a Christmas tree lighting event, carols around the tree, the best illuminated garden/house and best Christmas jumper competition. Prizes were awarded at our Christmas pub night.
Structure, governance and management of the charity
The methods used to recruit and appoint new charity trustees
New trustees are recruited from the local community. New Trustees are appointed in accordance with our Trust Deed.
The charity's relationships with related parties.
The Charity benefits from the input and voluntary time of the Trustees. Without their time and effort, the Charity would not operate.The Trustees give their time freely in support of the various fund raising activities held during the year.
The Trustees pay in full for their own ticket/admission costs and refreshments.
The Trustees' bankers and advisors
Bankers Virgin Money, 46 Coney Street, York, YO1 9NQ Accountants Woolley & Co, Crown House, York Road, Shiptonthorpe, York, YO43 3PF
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Shiptonthorpe Village Hall Charity
Trustees' Annual Report for the year ended 31 March 2025
Financial review
The charity's financial position at the end of the year ended 31 March 2025
The financial position of the charity at 31 March 2025 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:-
| Designated Fixed Asset Funds Total Unrestricted Funds Restricted Revenue Funds Total Restricted Funds Total Funds Unrestricted Revenue Funds available for the general purposes of the charity Net income Unrestricted revaluation reserve |
2025 £ 10,639 32,588 - 12,625 45,213 - - 45,213 |
2024 £ 7,629 29,247 - 5,327 34,574 - - 34,574 |
|---|---|---|
Financial review of the position at the reporting date, 31 March 2025 .
The trustees consider the financial performance by the charity during the year to have been satisfactory.
Specific changes in fixed assets are detailed in the notes to the accounts.
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Shiptonthorpe Village Hall Charity
Trustees' Annual Report for the year ended 31 March 2025
Policies on reserves.
The Trustees estimate that to keep the village hall operational, they need a reserve of £5000 per annum. This is reviewed annually and is known as the Operational Resilience Reserve. Due to the property’s age, responsible management is pivotable in maintaining and safeguarding the structure and its fabric. To that end the Trustees felt it would be prudent to also allocate additional monies to the reserve and have agreed the following, Roof Repair Contingency £7500 and Kitchen maintenance, upgrades and repairs £2500. Consequently, we have a total reserve of £15000. The unrestricted reserves to carry forward currently stand at £45,213.
Availability and adequacy of assets of each of the funds
The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund for the foreseeable future.
Plans For the Future
Summary of plans for the future and the trustees' perspective of the future direction of the charity.
The plans to improve the boundary fencing are due for delivery in the next month. As previously articulated the priority for the Trustees this coming year is to focus on delivery of the extension project. If we are successful in obtaining the necessary funding we will need to roll out the scheme in such a manner that it will have a limited impact on the Village Hall and the delivery of the services it provides on a daily basis. The Trustees will need to identify and engage a funding specialist to assist in the delivery of the project. If we fail to obtain funding the project is likely to stall.
Details of The Independent Examiner
Robert Woolley FCCA, CTA
Member of the ACCA and CIOT
Crown House York Road Shiptonthorpe East Yorkshire YO43 3PF
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Shiptonthorpe Village Hall Charity
Trustees' Annual Report for the year ended 31 March 2025
Statement of Trustees' Responsibilities
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), .
In particular, charity law requires the Trustees, if they prepare accounts on an accruals basis, to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Trustees are required to :-
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to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).
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select suitable accounting policies and apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year.
The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are also responsible for the contents of the Trustees' report, and the statutory responsibility of the Independent Examiner in relation to the Trustees' report is limited to examining the report and ensuring that, on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.
This report was approved by the Board of Trustees on 30 June 2025.
Richard Waud Trustee
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Shiptonthorpe Village Hall Charity
Report of the Independent Examiner to the Trustees of the charity on the accounts for the year ended 31 March 2025
I report to the Trustees on my examination of the financial statements of the charity on pages 11 to 29 for the year ended 31 March 2025 which have been prepared in accordance with the Charities Act 2011 (the Act) and with the Financial Reporting Standard 102, (effective 1st January 2016) adapted to meet the needs of unincorporated organisations, as modified by FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , and under the historical cost convention and the accounting policies set out on page 15.
Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report
As described on page 8, you, the charity's Trustees, are responsible for the preparation of the financial statements in accordance with the Charities Act 2011 and all other applicable law and with United Kingdom Generally Accepted Accounting Practice, applicable to smaller entities, and for being satisfied that the financial statements give a true and fair view.
The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the Governing Document for the conducting of an audit. As a consequence, the Trustees have elected that the financial statements be subject to independent examination.
Having satisfied myself that the financial statements are not required to be audited under any legal provision, or otherwise, and are eligible for independent examination, it is my responsibility to:-
a) examine the financial statements of the charity under Section 145 of the Act;
b) follow the applicable procedures in the Directions given by the Charity Commission under section 145(5)(b) of the Act.
Basis of Independent Examiner's Statement and scope of work undertaken
I report in respect of my examination of the charity's financial statements carried out under s145 of the Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act setting out the duties of an independent examiner in relation to the conducting of an independent examination. An independent examination includes a review of the accounting records kept by the charity and of the accounting systems employed by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you, as Trustees, concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of charity legislation and that, on a test basis of evidence relevant to the amounts and disclosures made, the financial statements comply with the SORP.
The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries and does not cover all the matters that an auditor would consider in arriving at an opinion. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide
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Shiptonthorpe Village Hall Charity
Consequently, I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.
I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtained written assurances from the Trustees of all material matters.
Independent Examiner's Statement, Report and Opinion
Subject to the limitations upon the scope of my work as detailed above, I have completed my examination: and can confirm that:-
This is a report in respect of an examination carried out under 145 of the Act and in accordance with Directions given by the Charity Commission under section 145(5)(b) of the Act which may be applicable;
and that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:-
accounting records were not kept in respect of the charity as required by with Section 130 of The Charities Act 2011;
the financial statements do not accord with those records; or
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view, which is not a matter considered as part of an independent examination;
have not been prepared in accordance with the methods and principles set out in the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Signed:-
Robert Woolley FCCA, CTA - Independent Examiner
Certified Accountants
Crown House Town Street Shiptonthorpe East Yorkshire YO43 3PF
This report was signed on 30 June 2025
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Shiptonthorpe Village Hall Charity - Statement of Financial Activities for the year ended 31 March 2025
Statement of Financial Activities for the year ended 31 March 2025
| Current year Unrestricted Funds 2025 £ Income & Endowments from: Donations & Legacies A1 3,204 Charitable activities A2 21,627 Other trading activities A3 9,562 Investments A4 349 Total income A 34,742 Expenditure on: Raising funds B1 13,033 Charitable activities B2 11,070 Total expenditure B 24,103 Net income for the year 10,639 Transfers between funds C - Net income after transfers A-B-C 10,639 10,639 Reconciliation of funds:- E Total funds brought forward 34,574 Total funds carried forward 45,213 SORP Ref Net movement in funds |
Current year Restricted Funds 2025 £ - - - - - - - - - - - - - - |
Current year Total Funds 2025 £ 3,204 21,627 9,562 349 34,742 13,033 11,070 24,103 10,639 - 10,639 10,639 34,574 45,213 |
Prior Year Total Funds 2024 £ 1,955 19,547 6,559 284 28,345 9,501 11,215 20,716 7,629 - 7,629 7,629 26,945 34,574 |
|---|---|---|---|
The 'SORP Ref' indicated above is the classification of income set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.
A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses.
All the comparative figures were unrestricted, so no detailed analysis of the comparative figures is required to comply with the Bulletin issued in October 2018.
All activities derive from continuing operations
The notes attached on pages 15 to 29 form an integral part of these accounts.
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Shiptonthorpe Village Hall Charity - Statement of Financial Activities for the year ended 31 March 2025
Shiptonthorpe Village Hall Charity - Resources applied in the year ended 31 March 2025 towards fixed assets for Charity use:-
| Funds generated in the year as detailed in the SOFA Resources applied on functional fxed assets Other applications of funds Net resources available to fund charitable activities |
2025 £ 10,639 (10,454) - 185 |
2024 £ 7,629 (3,376) - 4,253 |
|---|---|---|
The resources applied on fixed assets for charity use represents the cost of additions less proceeds of any disposals.
The notes attached on pages 15 to 29 form an integral part of these accounts.
Movements in revenue and capital funds for the year ended 31 March 2025
Revenue accumulated funds
| Accumulated funds brought forward (From)/To unrestricted revenue funds Closing revenue funds Fixed asset funds At 1 April Transfer (to)/from revenue funds At 31 March Recognised gains and losses before transfers |
Unrestricted Funds 2025 £ 29,247 185 29,432 3,156 32,588 Designated Funds 2025 £ 5,327 7,298 12,625 |
Restricted Funds 2025 £ - - - - - Restricted Funds 2025 £ - - - |
Total Funds 2025 £ 29,247 185 29,432 3,156 32,588 Total Funds 2025 £ 5,327 7,298 12,625 |
Last year Total Funds 2024 £ 23,982 4,253 28,235 1,012 29,247 Last year Total Funds 2024 £ 2,963 2,364 5,327 |
|---|---|---|---|---|
The purposes of the transfers to fixed asset funds are described in Note 20 to the accounts and under the accounting policy 'Accounting for capital grants and fixed asset funds'.
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Shiptonthorpe Village Hall Charity - Statement of Financial Activities for the year ended 31 March 2025
| Summary of funds Unrestricted Restricted and Funds Designated funds 2025 2025 £ £ Revenue accumulated funds 32,588 - Fixed asset funds 12,625 - Total funds 45,213 - |
Total Funds 2025 £ 32,588 12,625 45,213 |
Last Year Total Funds 2024 £ 29,247 5,327 34,574 |
|---|---|---|
The notes attached on pages 15 to 29 form an integral part of these accounts.
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Shiptonthorpe Village Hall Charity - Statement of Financial Activities for the year ended 31 March 2025
Shiptonthorpe Village Hall Charity
Income and Expenditure Account for the year ended 31 March 2025 as required by the Companies Act 2006
| Income Income from operations Interest receivable Gross income in the year before exceptional items Gross income in the year including exceptional items Expenditure Charitable expenditure, excluding depreciation and amortisation Depreciation and amortisation Governance costs Total expenditure in the year Tax on surplus on ordinary activities Retained surplus for the financial year All activities derive from continuing operations Net income after tax in the financial year Net income before tax in the financial year Investment income |
2025 £ 34,393 349 34,742 34,742 7,554 3,156 360 24,103 10,639 - 10,639 10,639 |
2024 £ 28,061 284 28,345 28,345 9,858 1,012 345 20,716 7,629 - 7,629 7,629 |
|---|---|---|
In accordance with the provisions of the Companies Act 2006, the headings and subheadings used in the Income and Expenditure account have been adapted to reflect the special nature of the charity's activities.
The notes attached on pages 15 to 29 form an integral part of these accounts.
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Shiptonthorpe Village Hall Charity - Balance Sheet as at 31 March 2025
| SORP Ref Fixed assets A Tangible assets 10 A2 Current assets B Stocks B1 Debtors 11 B2 Cash at bank and in hand B4 Total current assets Creditors: amounts falling due within one year 12 C1 Net current assets The total net assets of the charity Unrestricted Funds Unrestricted Revenue Funds 18 D3 Designated Funds Designated Fixed Asset Funds 18 D3 Total charity funds The total net assets of the charity are funded by |
2025 2024 £ £ 12,625 5,327 1,140 570 2,226 158 30,086 28,933 33,452 29,661 (864) (414) 32,588 29,247 45,213 34,574 32,588 29,247 32,588 29,247 12,625 12,625 5,327 5,327 45,213 34,574 the funds of the charity, as follows:- |
|---|---|
The 'SORP Ref' indicated above is the classification of Balance Sheet items as set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the SOFA..
The Trustees acknowledge their responsibilities for complying with the requirements of charity legislation with respect to accounting records and the preparation of accounts.
The charity is subject to Independent Examination under charity legislation, and the report of the Independent Examiner is on page 10.
The Trustees are satisfied that, although the charity is not registered under the Companies Acts, if it were so registered, it would be eligible to prepare accounts in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.
Tim Bowron
Trustee
Approved by the board of trustees on 30 June 2025
The notes attached on pages 15 to 29 form an integral part of these accounts.
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Shiptonthorpe Village Hall Charity
Notes to the Accounts for the year ended 31 March 2025
- 1 Accounting policies
Policies relating to the production of the accounts.
Basis of preparation and accounting convention
The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , effective January 2016, , and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice.
Going Concern
The charitable activities are entirely dependent on continuing grant aid and voluntary donations as well as trading revenues. As a consequence, the going concern basis is dependent on the future flow of these uncertain funding streams. The Trustees are not aware of any material uncertainites about the charity's ability to continue as a going concern.
Risks and future assumptions
The charity is a public benefit entity.
Policies relating to categories of income and income recognition.
Nature of income
Gross income represents the value, net of value added tax and discounts, of goods provided to customers and work carried out in respect of services provided to customers.
Categories of Income
Income is categorised as income from exchange transactions (contract income) and income from non-exchange transactions (gifts), investment income and other income.
Income from exchange transactions is received by the charity for goods or services supplied under contract or where entitlement is subject to fulfilling performance related conditions. The income the charity receives is approximately equal in value to the goods or services supplied by the charity to the purchaser.
Income from a non-exchange transaction is where the charity receives value from the donor without providing equal value in exchange, and includes donations of money, goods and services freely given without giving equal value in exchange.
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Shiptonthorpe Village Hall Charity
Notes to the Accounts for the year ended 31 March 2025
Income recognition
Income, whether from exchange or non exchange transactions, is recognised in the statement of financial activities (SOFA) on a receivable basis, when a transaction or other event results in an increase in the charity’s assets or a reduction in its liabilities and only when the charity has legal entitlement, the income is probable and can be measured reliably.
Income subject to terms and conditions which must be met before the charity is entitled to the resources is not recognised until the conditions have been met.
All income is accounted for gross, before deducting any related fees or costs.
Accounting for deferred income and income received in advance
Where terms and conditions relating to income have not been met or uncertainty exists as to whether the charity can meet any terms or conditions otherwise within its control, income is not recognised but is deferred as a liability until it is probable that the terms or conditions imposed can be met.
Any grant that is subject to performance-related conditions received in advance of delivering the goods and services required by that condition, or is subject to unmet conditions wholly outside the control of the recipient charity, is accounted for as a liability and shown on the balance sheet as deferred income. Deferred income is released to income in the reporting period in which the performance-related or other conditions that limit recognition are met.
When income from a grant or donation has not been recognised due to the conditions applying to the gift not being wholly within the control of the recipient charity, it is disclosed as a contingent asset if receipt of the grant or donation is probable once those conditions are met.
Where time related conditions are imposed or implied by a funder, then the income is apportioned to the time periods concerned and, where applicable, is accounted for as a liability and shown on the balance sheet as deferred income. When grants are received in advance of the expenditure on the activity funded by them, but there are no specific time related conditions, then the income is not deferred.
Any condition that allows for the recovery by the donor of any unexpended part of a grant does not prevent recognition of the income concerned, but a liability to any repayment is recognised when repayment becomes probable.
Donated goods, facilities and services
Donated fixed assets are recognised at the current fair value. All such donations are recognised as donation income, and debited to fixed assets.
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Shiptonthorpe Village Hall Charity
Notes to the Accounts for the year ended 31 March 2025
Policies relating to expenditure on goods and services provided to the charity.
Recognition of liabilities and expenditure
A liability and the related expenditure, is recognised when a legal or constructive obligation exists as a result of a past event, and when it is more likely than not that a transfer of economic benefits will be required in settlement and when the amount of the obligation can be measured or reliably estimated.
Liabilities arising from future funding commitments and constructive obligations, including performance related grants, where the timing or the amount of the future expenditure required to settle the obligation are uncertain, give rise to a provision in the accounts, which is reviewed at the accounting year end. The provision is increased to reflect any increases in liabilities, and is decreased by the utilisation of any provision within the period, and reversed if any provision is no longer required. These movements are charged or credited to the respective funds and activities to which the provision relates.
Allocating costs to activities
Direct costs that are specifically related to an activity are allocated to that activity. Shared direct costs and support costs are apportioned between activities.
The basis for apportionment, which is consistently applied, and proportionate to the circumstances, is :-
Premises related costs - on the proportion of floor area occupied by a particular activity.
Non specific support costs - on the basis of the usage of resources, in terms of time taken, capacity used, request made or other measures
Volunteers
In accordance with the SORP, and in recognition of the difficulties in placing a monetary value on the contribution from volunteers, the contribution of volunteers is not included within the income of the charity. However, the trustees value the significant contribution made to the activities of the charity by unpaid volunteers and this is described more fully in Note 6.
Policies relating to assets, liabilities and provisions and other matters.
Tangible fixed assets
Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition.
Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over their estimated useful lives.
Plant and machinery
20% Writing down value
A regular annual review of the likelihood of asset impairment is undertaken.
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Shiptonthorpe Village Hall Charity
Notes to the Accounts for the year ended 31 March 2025
Accounting for capital grants and fixed asset funds.
Gifts of tangible fixed assets or grants of a capital nature, given for the purposes of acquiring specific assets to be fully utilised in the furtherance of the objects of the charity, are credited to fixed asset funds after the donated asset has been received or sums have been properly expended on the restricted purpose.
Where the terms of the gift require the charity to hold the asset on an ongoing basis for a specific purpose, then the fixed asset fund so created is categorised as a restricted fixed asset fund, and the relevant restrictions are noted in the fixed asset note 10.
Where the terms of the gift are met once the asset is acquired, so allowing the charity to use the asset on an unrestricted basis, including the right to receive the proceeds of any future sale of the asset on an unrestricted basis, then the fixed asset fund so created is categorised as a designated fixed asset fund.
When assets are acquired for the furtherance of the charity's objects, utilising the charity's own unrestricted funds, a transfer is made from unrestricted funds to a designated fixed asset fund.
Whether acquired with unrestricted or restricted funds, the asset acquired is initially shown in the balance sheet at the full cost of acquisition or subsequent revaluation.
As the related assets are depreciated, in accordance with the depreciation policy in order to reflect the diminution in the asset, a transfer is made from the relevant fixed asset funds to either unrestricted or restricted revenue funds, as appropriate to the terms of the original gift, if any.
The effect of this policy is that the aggregate of all fixed asset funds shall equate to the net book value of fixed assets. In the first year that this policy was adopted, a transfer to fixed asset funds was made equivalent to the net book value of the assets.
Any residual liability to the donor arising from, for example, the asset's future sale, is disclosed as a contingent liability unless the event that would trigger repayment of the grant becomes probable in which case a liability for repayment is recognised.
Insofar as this policy relates to Government grants and to the extent that it may be a departure from the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), such departure is justified on the basis that it is in order to comply with the SORP.
Debtors
Debtors are measured at their recoverable amounts at the balance sheet date.
Creditors and provisions
Creditors are accounted for on the basis of the amounts owing at the balance sheet date.
Financial instruments including cash and bank balances
Cash and bank balances held by the charity are included at the amount actually held and counted at the year end.
19
Shiptonthorpe Village Hall Charity
Notes to the Accounts for the year ended 31 March 2025
2 Liability to taxation
The Trustees consider that the charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the charity and for no other purpose. Value Added Tax is not recoverable by the charity, and is therefore included in the relevant costs in the Statement of Financial Activities.
3 Winding up or dissolution of the charity
If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity or as directed by the Trust Deed.
4 Significance of financial instruments to the charity's position
There are no financial instruments which have a bearing on the operations of the charity.
| 5 | Net surplus before tax in the financial | ||
|---|---|---|---|
| year | 2025 | 2024 | |
| £ | £ | ||
| The net surplus before tax in the fnancial year is stated after charging:- | |||
| Depreciation of owned fxed assets | 3,156 | 1,012 |
6 The contribution of volunteers
The charity depends on the support of its volunteers, which is much appreciated. The arrangements with the volunteers are difficult to value precisely in monetary terms and have not been recognised in the Statement of Financial Activities. The volunteers and the charity accept and agree that no contract of employment is created by these arrangements.
7 Staff costs and emoluments
| Salary costs Gross Salaries excluding trustees and key management personnel Total salaries, wages and related costs The average number of part time staff employed in the year was The estimated full time equivalent number of all staff employed in the year was |
2025 2024 £ £ - - - - - - - - |
|---|---|
No employees received emoluments (excluding pension costs) in excess of £60,000 per annum
20
Shiptonthorpe Village Hall Charity
Notes to the Accounts for the year ended 31 March 2025
8 Remuneration and payments to Trustees and persons connected with them
No trustees or persons connected with them received any remuneration from the charity, or any related entity. Expenses reimbursed to Trustees in the year amounted to £268 (2024 : £826)
The amounts were paid from out of pocket expenses for routine running costs of the charity.
The number of trustees to whom expenses were reimbursed was one (2024 : two)
9 Deferred income - Unrestricted and Designated funds
| Current Year Deposits for rents and ticket sales Total These deferrals are included in creditors 10 Tangible fixed assets Current Year Cost At 1 April 2024 Additions At 31 March 2025 Depreciation At 1 April 2024 Charge for the year At 31 March 2025 Net book value At 31 March 2025 At 31 March 2024 |
Opening Deferrals £ 69 69 |
Released from prior years £ 69 69 Land and Buildings £ - - - - - - - - |
Received Deferred Deferred less released at year end at year end in year £ £ £ - 504 504 - 504 504 2025 2024 £ £ 504 69 Plant & Machinery Motor Vehicles Total £ £ £ 7,231 - 7,231 10,454 - 10,454 - 17,685 - 17,685 1,904 - 1,904 3,156 - 3,156 - 5,060 - 5,060 12,625 - 12,625 5,327 - 5,327 |
|---|---|---|---|
21
Shiptonthorpe Village Hall Charity
Notes to the Accounts for the year ended 31 March 2025
| 11 Debtors Prepayments and accrued income 12 Creditors: amounts falling due within one year Trade creditors Accruals Deferred Income - Unrestricted & designated funds PAYE, NIC VAT and other taxes 13 Revaluation reserve Current year Current year Unrestricted Funds 2025 £ At 1 April 2024 - At 31 March 2025 - 14 Income and Expenditure account summary At 1 April 2024 Surplus after tax for the year At 31 March 2025 |
Debtors Prepayments and accrued income |
2025 2024 £ £ 2,226 158 |
|
|---|---|---|---|
| 2025 2024 £ £ - - 360 345 504 69 - - 864 414 Current year Current year Prior Year Restricted Funds Total Funds Total Funds 2025 2025 2024 £ £ £ - - - - - - 2025 2024 £ £ 34,574 26,945 10,639 7,629 45,213 34,574 |
15 Post balance sheet events
There were no post balance sheet events.
16 Related party transactions
There were no transactions with related parties in the year with the exception of the trustees expenses which are disclosed in the notes above. Additional reference to related parties is made in the Trustees Report.
22
Shiptonthorpe Village Hall Charity
Notes to the Accounts for the year ended 31 March 2025
17 Particulars of how particular funds are represented by assets and liabilities
| At 31 March 2025 Tangible Fixed Assets Current Assets Current Liabilities At 1 April 2024 Tangible Fixed Assets Current Assets Current Liabilities |
Unrestricted funds £ - 33,452 (864) 32,588 Unrestricted funds £ - 29,661 (414) 29,247 |
Designated funds £ 12,625 - 12,625 Designated funds £ 5,327 - - 5,327 |
Restricted Total funds Funds £ £ - 12,625 - 33,452 - (864) - 45,213 Restricted Total funds Funds £ £ - 5,327 - 29,661 - (414) - 34,574 |
|---|---|---|---|
18 Change in total funds over the year as shown in Note 17 , analysed by individual funds
| Unrestricted and designated funds:- Unrestricted Revenue Funds Unrestricted Revaluation Reserve Designated Fixed Asset Funds Total unrestricted and designated funds Restricted funds:- Restricted Revenue fund Total charity funds |
Funds brought forward from 2024 £ 29,247 - 5,327 34,574 - 34,574 |
Movement in funds in 2025 See Note 19 £ 10,639 - - 10,639 - 10,639 |
Funds carried forward to 2026 £ £ (7,298) 32,588 - - 7,298 12,625 - 45,213 - - - 45,213 Transfers between funds in 2025 |
|---|---|---|---|
23
Shiptonthorpe Village Hall Charity
Notes to the Accounts for the year ended 31 March 2025
19 Analysis of movements in funds over the year as shown in Note 18
| Unrestricted and designated funds:- Unrestricted Revenue Funds |
Other Income Expenditure Gains & Movement Losses 2025 2025 2025 2025 £ £ £ £ in funds 34,742 (24,103) - 10,639 34,742 (24,103) - 10,639 |
|---|---|
20 The purposes for which the funds as detailed in note 18
Unrestricted and designated funds:-
These funds are held for the meeting the objectives of the charity, and to provide reserves for future activities, and , subject to charity legislation, Unrestricted Revenue Funds are free from all restrictions on their use. This fund represents the unrestricted surplus arising on the revaluation Unrestricted Revaluation Reserve of the charity's assets. The purpose of these funds is described under the accounting policy Designated Revenue Funds 'Accounting for capital grants and fixed asset funds'. The purpose of these funds is described under the accounting policy Designated Fixed Asset Funds 'Accounting for capital grants and fixed asset funds'.
21 Ultimate controlling party
The charity is under the control of its Trustees who have been given the mandate under the Trust Deed.
24
Shiptonthorpe Village Hall Charity
Detailed analysis of income and expenditure for the year ended 31 March 2025 as required by the SORP 2015
This analysis is classified by conventional nominal descriptions and not by activity.
| 22 Donations, Grants and Legacies Current year Unrestricted Funds 2025 £ 2,293 2,293 All prior year public sector grants were unrestricted funds Current year Unrestricted Funds £ 911 911 Total Donations, Grants and Legacies A1 3,204 Total private sector revenue grants Total public sector revenue grants Revenue grants and donations from non public bodies: Small grants individually less than £1000 East Riding Council Closed business support grant Revenue grants from government and public bodies |
Current year Restricted Funds 2025 £ - - Current year Restricted Funds £ - - |
Current year Total Funds 2025 £ 2,293 2,293 Current year Total Funds £ 911 911 3,204 |
Prior Year Total Funds 2024 £ 1,955 1,955 Prior Year Total Funds £ - - 1,955 |
|---|---|---|---|
25
Shiptonthorpe Village Hall Charity
Detailed analysis of income and expenditure for the year ended 31 March 2025 as required by the SORP 2015
23 Income from charitable activities -
Trading Activities
| Current year Current year Unrestricted Funds 2025 £ Primary purpose and ancillary trading 14,964 6,663 21,627 24 Current year Current year Unrestricted Funds 2025 £ Total income from charitable trading 21,627 Income from donations and legacies 3,204 Total from charitable activities A2 24,831 25 Income from other, non charitable, trading activities 9,562 Total from other activities A3 9,562 26 Investment income Current year Unrestricted Funds 2025 £ Bank Interest Receivable 349 Total investment income A4 349 Ancillary trading in support of charitable objects Total Primary purpose and ancillary trading Letting of property for charitable purposes Income from fundraising events Total Income from charitable activities |
Current year Current year Unrestricted Funds 2025 £ Primary purpose and ancillary trading 14,964 6,663 21,627 24 Current year Current year Unrestricted Funds 2025 £ Total income from charitable trading 21,627 Income from donations and legacies 3,204 Total from charitable activities A2 24,831 25 Income from other, non charitable, trading activities 9,562 Total from other activities A3 9,562 26 Investment income Current year Unrestricted Funds 2025 £ Bank Interest Receivable 349 Total investment income A4 349 Ancillary trading in support of charitable objects Total Primary purpose and ancillary trading Letting of property for charitable purposes Income from fundraising events Total Income from charitable activities |
Current year Restricted Funds 2025 £ - - - Current year Restricted Funds 2025 £ - - - - - |
Current year Total Funds 2025 £ 14,964 6,663 21,627 Current year Total Funds 2025 £ 21,627 3,204 24,831 9,562 9,562 |
Prior Year Total funds 2024 £ 13,709 5,838 19,547 Prior Year Total Funds 2024 £ 19,547 1,955 21,502 6,559 6,559 Prior Year Total Funds 2024 £ 284 284 |
|---|---|---|---|---|
| Current year Unrestricted Funds 2025 £ 349 349 |
Current year Restricted Funds 2025 £ - - |
Current year Total Funds 2025 £ 349 349 |
26
Shiptonthorpe Village Hall Charity
Detailed analysis of income and expenditure for the year ended 31 March 2025 as required by the SORP 2015
27 Expenditure on charitable activities - Direct spending
| Current year Current Year Unrestricted Funds 2025 £ Membership subscriptions 50 713 Total direct spending B2a 763 Expenditure on charitable activities - Charitable trading Current year Current Year Unrestricted Funds 2025 £ - Total charitable trading costs B2b - Performing Rights Licence and other licences Gross wages and salaries - charitable trading activities |
Current year Restricted Funds 2025 £ - - - Current year Restricted Funds 2025 £ - - |
Current year Prior Year Total Funds Total Funds 2025 2024 £ £ 50 50 713 219 763 269 Current year Prior Year Total Funds Total Funds 2025 2024 £ £ - - - - |
|---|---|---|
28 Expenditure on charitable activities - Charitable trading
29 Support costs for charitable activities
| Current | year | Current year | Current year | Prior Year | |
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total Funds | Total Funds | ||
| Current Year | Funds | Funds | |||
| 2025 | 2025 | 2025 | 2024 | ||
| £ | £ | £ | £ | ||
| Premises Expenses | |||||
| Rent payable under operating leases | - | - | - | 39 | |
| Service charges payable | - | - | - | - | |
| Rates and water charges | - | - | - | - | |
| Room Hire | - | - | - | - | |
| Light heat and power | 2,061 | - | 2,061 | 2,671 | |
| Cleaning and waste management | 743 | - | 743 | 558 | |
| Premises repairs, renewals and maintenance | 2,033 | - | 2,033 | 3,353 | |
| Other Premises Costs | - | - | - | - | |
| Property insurance | 772 | - | 772 | 747 | |
| Miscellaneous expenditure | 1,182 | - | 1,182 | 601 | |
| Administrative overheads | |||||
| Telephone, fax and internet | - | - | - | - | |
| Stationery and printing | - | - | - | - | |
| Other legal and professional | - | - | - | 120 |
27
Shiptonthorpe Village Hall Charity
Detailed analysis of income and expenditure for the year ended 31 March 2025 as required by the SORP 2015
| Financial costs Support costs before reallocation Total support costs - Current Year Bank charges Bank interest payable Depreciation & Amortisation in total for the period |
- 3,156 - 9,947 9,947 |
- - - - - |
- 3,156 - 9,947 9,947 |
- 1,012 - 10,601 10,601 |
|---|---|---|---|---|
The basis of allocation of costs between activities is described under accounting policies
30 Other Expenditure - Governance costs
| Current Year Independent Examiner's fees Trustees' indemnity insurance Total Governance costs 31 Total Charitable expenditure Current Year Total direct spending B2a Total charitable trading costs B2b Total support costs B2d Total Governance costs B2e Total charitable expenditure B2 |
Current year Unrestricted Funds 2025 £ 360 - 360 Current year Unrestricted Funds 2025 £ 763 - 9,947 360 11,070 |
Current year Restricted Funds 2025 £ - - - Current year Restricted Funds 2025 £ - - - - - |
Current year Total Funds 2025 £ 360 - 360 Current year Total Funds 2025 £ 763 - 9,947 360 11,070 |
Prior Year Total Funds 2024 £ 345 - 345 Prior Year Total Funds 2024 £ 269 - 10,601 345 11,215 |
|---|---|---|---|---|
28
Shiptonthorpe Village Hall Charity
Detailed analysis of income and expenditure for the year ended 31 March 2025 as required by the SORP 2015
32 Expenditure on raising funds and costs of investment management
| Current Year Cost of fundraising activities Fundraising trading costs Costs of non primary purpose trading Marketing & advertising of fundraising Total fundraising costs B1 All the expenditure in the prior year was unrestricted. Prior Year Agent's costs for fundraising Commissions payable Cost of fundraising activities Fundraising trading costs Costs of non primary purpose trading Total fundraising costs B1 Movement in stock for non primary purpose trading Movement in stock for non primary purpose trading |
Current year 2025 £ 6,105 - 6,699 - 229 13,033 Prior Year Unrestricted Funds Unrestricted Funds 2024 £ - - 1,624 - 7,877 - 9,501 |
Current year 2025 £ - - - - - - Prior Year Restricted Funds Restricted Funds 2024 £ - - - - - - - |
Current year Prior Year Total Funds Total Funds 2025 2024 £ £ 6,105 1,624 - - 6,699 7,877 - - 229 - 13,033 9,501 Prior Year Total Funds 2024 £ - - 1,624 - 7,877 - 9,501 |
|---|---|---|---|
29