Harrogate Symphony Orchestra Annual Financial Statements 12 Months to July 2020 12 months to 2020 12 months to 2019 Concerts Income Expenditure Profit (Loss) Profit (Loss) November 7,587 4,351 3,236 1,690 Christmas 10,976 11,360 (384) (235) March 2,882 1,979 904 (2,028) June 1,633 1,806 (173) 2,262 Ripon July 2019 2,600 2,600 (1,401) Future/Past Concerts 1,523 (1,523) 25,678 21,018 4,660 288 Non Concert Attributable (2,141) (7,774) Total 2,519 (7,486) Bank Summary Opening Balances Community Fund Account Social Fund Account Savings Account 30,328 37,815 30,328 2,519 37,815 (7,486) Surplus (Defecit) as above Bank Interest 32,847 30,328 ILS 13~08-20
Harrogate Symphony Orchestra Annual Financial Statements 12 Months to July 2020 12 mths to Total 2020 12 mths to Total 2019 Non Concert Attributable Income CD & DVD sales Subscriptions Donations & Miscellaneous Gift Aid Advertising Income Sundry Tea & Coffee 340 5,961 1,046 2,101 150 23 361 5,866 1,081 2,106 25 9,078 9,981 Expenditure Video & Sound Recording Costs Rehersal Room MD Honorarium Leader Honorarium Website Legal Costs Miscellaneous Making Music Sub & PL Insurance Postage & Stationery & Sundry Charitable Donation Royal Hall donation AGM Catering Bed Race Christmas Meal Gifts & Flowers Sundry 210 1,950 5,000 400 563 1,380 3,041 4,500 1,200 2,994 29 264 194 1,356 1,054 186 545 699 273 154 1,061 217 973 255 164 11,220 148 166 17,755 Surplus/(Deficit) -2,141 -7,774 ILS 13-08-20
Independent examiner's report to the trustees of Harrogate Symphony Orchestra I report to the trustees on my examination of the accounts of the Trust for the year ended on 31st July 20 20. Respective responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act, and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act" or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Name: Lydia Devenny Relevant professional qualification or body: ACMA Address: 2 Mallinson Way, Harrogate, HG2 9HL Date: 2810512021
CC32 Accounts Direction - Harrogate Symphony Orchestra 2019120 - 31 July 2020 Direction Action taken Findin Check whether the charity is eligible to have an independent examination. The examiner must check to see if the charity is permitted to have an independent examination or whether it is required to have an audit by charity or company law or any other reason. If the trustees have chosen to prepare the accounts on a receipts and ments basis, the examiner must check that the charit is eli ible for recei ts and ments accounts. Check an audit is not The charity is not incorporated That and Independent None. required under the Companies Act. Examination is appropriate. The Constitution requires an IA Gross income does not exceed £1m. Income is above £25,000 Asked trustees for confirmation. Recommendation Check if subsidiaries or branches have been taken into account Check if accruals accounts are required There are no subsidiaries or branches. None The charity is not incorporated. Gross income is less than £250k. There is no reference to accruals in the Constitution. Review appendix 5: relevant experience /knowledge and professional qualification requirements. Receipts and payments option is appropriate. None The examiner is able to carry out the examination Member of Chartered Institute of Management Accounts. Former executive director of a small charity and current Deputy CEO of an Exempt charit Income has not exceeded £250k. None Keeping the charity's income under review Check that income has not exceeded £250k (see also direction 3 Not required. None Checking for any audit dis ensation If a company check for the audit exem tion statement Establishing early on that an independent examination can be carried out Check for an n/a None Not required. n/a None Consider checks above. An independent examination can be carried out. None conflict of interest that revents the examiner from car in out their inde endent examination. Page11
CC32 Accounts Direction - Harrogate Symphony Orchestra 2019120 - 31 July 2020 Direction Action taken Findin Recommendation The examiner must not be influenced, or perceived to be influenced, by either close personal relationships with the trustees of the charity, being a major donor or having control or significant influence over a major funder to the charity, or through day to day involvement in the administration of the charity being examined. The examiner must ensure that there are no matters and no potential matters that would reasonably give rise to a perception of their independence that would affect their ability to carry out the examination in a wholl ob'ective manner. Examiner has no connection with the charity trustees which might inhibit the impartial conduct of the examination. The examiner is a member of the charity. Is an experienced, qualified accountant. Is not the book-keeper The examiner has advised on the preparation of the accounts but has not maintained the records. No conflict of interest- no day to day involvement in running the charity. No close relationshi None S145(1)(a) "an independent person who is reasonably believed by the charity trustees to have the requisite ability and practical experience to carry out a competent examination of the accounts" Record your independent examination. The examiner must keep a record of their examination and the conclusions reached which is sufficient to allow a third party unconnected with their work to conclude that they have followed the Directions (including Directions 1 and 2) Workin ers A communication with the trustees which confirms their appointment as the independent examiner Confirmation that the examiner has the qualification (where required) Confirmation that the charity is eligible for the independent examination The analytical review (Direction 11) Notes as to how any areas of concern identified have been resolved, including meetings with trustees and charity staff, together with details of any verification procedures used Where verification procedures have been used, details of checks or vouching carried out during the examination, the conclusions reached on any areas of concern identified Emails discussing the examination and asking views. See D1 & 2 above None Accounts provided to IE prior to AGM, allowing review and report to be completed. Annual report not required Written assurances not deemed necessa Page12
CC32 Accounts Direction - Harrogate Symphony Orchestra 2019120 - 31 July 2020 Direction Action taken The approved accounts (see Direction 6) The trustees annual report where accruals accounts are prepared (consideration of the trustees, annual report (see Direction 12) Relevant information that the examiner relied upon and/or considered in carrying out their examination for example copies of the governing document, trustees, meeting minutes and a record of discussions with the charity's trustees and the charity's Copies of any written assurances that the examiner has required of the trustees confirming amounts including within the accounts. The examiner's conclusions about what they have found out during the independent examination that support their examiners, report to the trustees (Direction 13) Details of any matters identified as matters of material significance which the examiner must report to the Commission or any relevant matters that the examiner chose tore ort to the Commission. Plan the independent examination. In order to lan the s ecific examination The charity's constitution Findin Recommendation rocedures a ro riate to the circumstances of the charit , the examiner must review: Constitution reviewed None unchanged since the 2018/19 AGM. Trustees meet regularly to plan and organise concerts, review finances etc. The way the organisation is controlled and managed None Whether action has been taken on any previous recommendations for improvement No actions taken since previous year. None The accounting records and systems Simple spreadsheet analysis is clear and easy to understand. None Page13
CC32 Accounts Direction - Harrogate Symphony Orchestra 2019120 - 31 July 2020 Direction Action taken The charity's structure, its funds and how fund balances changed in the year; and Findin Reviewed opening and closing balances. Balances have increased. The charity's activities in the year and spending and the Income reduced, made a financial risks the charit faces. modest surplus Check that accountin records are ke ttothere uired standard. The examiner must ensure that accounting records have Transactions listed on a been kept in compliance with the relevant legislative spreadsheet. re uirements. Check that the accounts are consistent with the accountin records. The examiner must compare the accounts of the charity with All transactions provided in a list the charity's accounting records in sufficient detail to on a spreadsheet, able to check reasonably conclude that the accounts are not materially them to invoices, where inconsistent with the accountin records. ro riate. If the accounts are prepared on an accruals basis and one or more related party transactions took place the examiner must check if these were properly disclosed in the notes to the accounts. Recommendation None None None None The examiner must check that the trustees have considered if there were any related party transactions in the reporting period and check whether the trustees have made the disclosures required by the applicable Statement of Recommended Practice (SORP) in the notes to the accounts. Reviewed the accounts, as presented to the members. Accounts prepared on a receipts and payments basis. Honoraria disclosed in reports to members Not need to disclose, but should have something set out in relation to the payments made (or subscriptions waived) see here for further information: htt s://www. ov.uk/ uidance/ ments- to-charit -trustees-what-the-rules-are Revised constitution makes the situation clearer. Check the reasonableness of the significant estimates and judgments and accounting policies used in accounting for the types of fund held and in the preparation of the accounts. The examiner must: Check whether the separate funds of the charity have been correctly accounted for and reported correctly in the accounts. Check the reasonableness of any significant estimates or ements. No other separate funds remain. Receipts and payments basis, no estimates or judgements required. None Page14
CC32 Accounts Direction - Harrogate Symphony Orchestra 2019120 - 31 July 2020 Direction Action taken Where accruals accounts are prepared check that the accounting policies adopted are consistent with the applicable SORP and are appropriate to the activities of the charit The examiner must check whether the trustees have considered the financial circumstances of the charity at the end of the reporting period and, if the accounts are prepared on an accruals basis, check whether the trustees have made an assessment of the charity's osition as a oin concern when a rovin the accounts. Where either receipts and payments or accruals accounts are prepared, the examiner must consider whether the trustees have assessed what invoices, bills and commitments remain outstanding at the end of the reporting period and whether the trustees have identified if they can settle these as and when they fall due. Findin Accounts on a receipts and payments basis. Not applicable. Recommendation None Accounts are prepared on a receipts and payments basis. There are sufficient cash balances for the charity to continue in operation and meet liabilities as they fall due. Trustees have chosen to manage reserves such that there is sufficient to cover concert costs in the event of there being a substantial loss of concert income. None 10 Check the form and content of the accounts. The examiner must carry out such procedures as the examiner considers necessary to provide a reasonable basis on which to conclude whether or not the accounts have been roperl re ared. The examiner must: Where receipts and payments accounts have been prepared Receipts and payments are at a check that the charity can lawfully prepare such accounts, similar level the previous year. that all the accounting statements are present and that the No statement of assets and funds of the charit are correctl identified liabilities. Identify items from the analytical review of the accounts that need to be followed up for further explanation or evidence. The examiner must carefully consider if, during the course of their examination, items were found that were material to the accounts which need further explanation or supporting evidence. If the examiner is concerned that the charity's accounts could be materially misstated then the examiner must undertake sufficient additional work to be satisfied that any such item has been explained and correctly included in the accounts. The examiner must be alert to any related party transactions that require separate disclosure in the accounts. Where the examiner is not satisfied on an item that the examiner must refer to it in their inde endent examiner's re ort. None 11 Page15
CC32 Accounts Direction - Harrogate Symphony Orchestra 2019120 - 31 July 2020 Direction Action taken Compare the analysis of the cash received and the cash spent in the current year with the previous year to identify any significant changes from year to year. The examiner is recommended to look for material items, differences or changes which require further explanation. Findin Review of payments (invoices) no unusual expenditure found. Recommendation None - to note that Covid-19 meant 2 concerts were cancelled, and there will be knock on effects into 2020121. Revised constitution has removed designated /restricted funds. 12 Compare the trustees, annual report with the accounts. The examiner must compare any narrative information or figures in the trustees, annual report with the accounts in order to identify an material inconsistenc between the trustees, annual re ort and the accounts. If accounts are prepared on the receipts and payments basis An annual report is not required under section 42(3) there is no requirement placed on the examiner to comment on whether an inconsistenc is resent. Write and sign the independent examination report. The examiner must review the conclusions from their independent examination and then prepare and sign their independent examiner's report. The content of their report must cover all the matters required by the 2008 Regulations. If the examiner has identified a matter of concern because one or more of the specific matters listed in the 2008 Regulations or in this Direction are resent or remain unresolved then the examiner must brin it to the attention of trustees in their inde endent examiner's re Statutory duty to report matters of material significance to the None to report None Commission. These are listed in section 156(3) of the Charities Act2011. None 13 Page16