Charity number: 515111
Haverfordwest Freemen's Estate
Report of the Trustees and Unaudited Financial Statements
For the year ended 31 March 2025
Haverfordwest Freemen's Estate Contents Page For the year ended 31 March 2025
| Report of the Trustees | 1 |
|---|---|
| Independent Examiner's Report to the Trustees | 2 |
| Statement of Financial Activities | 3 |
| Statement of Financial Position | 4 |
| Notes to the Financial Statements | 5 to 10 |
| Detailed Statement of Financial Activities | 11 to 12 |
Haverfordwest Freemen's Estate Report of the Trustees For the year ended 31 March 2025
The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 March 2025. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
REFERENCE AND ADMINISTRATIVE INFORMATION
Name of Charity Haverfordwest Freemen's Estate Charity registration number 515111 Principal address The Tithe Exchange 9 Victoria Place Haverfordwest Pembrokeshire SA61 2JX
Trustees
The trustees and officers serving during the year and since the year end were as follows:
I D H Thomas C W D Davies R J Evans M F T Green J T Green N H Whittow M H Thomas G Williams W D A Thomas Secretary R K Lucas & Son Independent examiners A S Harries 2nd Floor 9 Victoria Place Haverfordwest Pembrokeshire SA61 2JX
Approved by the Board of Trustees and signed on its behalf by
............................................................................. 22 September 2025 I D H Thomas
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Haverfordwest Freemen's Estate Independent Examiners Report to the Trustees For the year ended 31 March 2025
I report to the trustees on my examination of the accounts of the charity for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiners statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
A S Harries 2nd Floor 9 Victoria Place Haverfordwest Pembrokeshire SA61 2JX
22 September 2025
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Haverfordwest Freemen's Estate Statement of Financial Activities For the year ended 31 March 2025
| Notes Income and endowments from: Donations and legacies 2 Charitable activities 3 Investments 4 Total Expenditure on: Raising funds 5 Charitable activities 6/7 Other expenditure Total Transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 60 18,863 6,163 25,086 ) (60 ) (17,578 ) (740 ) (18,378 ) (2,260 4,448 193,416 197,864 |
Restricted funds £ 2,260 - - 2,260 - - - - 2,260 4,520 13,236 17,756 |
2025 £ 2,320 18,863 6,163 27,346 ) (60 ) (17,578 ) (740 ) (18,378 - 8,968 206,652 215,620 |
2024 £ 1,190 18,343 5,984 25,517 - ) (17,753 ) (730 ) (18,483 - 7,034 188,812 195,846 |
|---|---|---|---|---|
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Haverfordwest Freemen's Estate Statement of Financial Position As at 31 March 2025
| Notes Current assets 11 Debtors Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Total assets less current liabilities Net assets The funds of the charity Restricted income funds 13 Unrestricted income funds 13 Total funds |
£ 2025 7,399 211,823 219,222 ) (3,602 215,620 215,620 215,620 17,756 197,864 215,620 |
£ 2024 3,417 198,021 201,438 ) (5,592 195,846 195,846 195,846 13,236 182,610 195,846 |
|---|---|---|
The financial statements were approved and authorised for issue by the Board and signed on its behalf by:
I D H Thomas Trustee 22 September 2025
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Haverfordwest Freemen's Estate Notes to the Financial Statements For the year ended 31 March 2025
1. Accounting Policies
Basis of accounting
The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011.
Haverfordwest Freemen's Estate meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Statement of cash flows
The Trustees have taken advantage of the exemption in SORP FRS 102 from including a cash flow statement in the financial statements on the grounds that the charity is small.
Incoming resources
All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Resources expended
Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure:
Charitable activites
This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006, and to the charitable company's trustees, as a body, in accordance with Section 44(1)(c) of the Charities and Trustee Investment (Scotland) Act 2005 and regulation 10 of the Charities Accounts (Scotland) Regulations 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members and trustees as a body, for our audit work, for this report, or for the opinions we have formed.
2. Income from donations and legacies
| Donations received Donated goods and services |
Unrestricted funds £ - 60 60 |
Restricted funds £ 2,260 - 2,260 |
2025 £ 2,260 60 2,320 |
2024 £ 1,190 - 1,190 |
|---|---|---|---|---|
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Haverfordwest Freemen's Estate Notes to the Financial Statements Continued For the year ended 31 March 2025
3. Income from charitable activities
| Unrestricted funds Agricultural Rental Income Easements Other Income Wayleaves 4. Investment income Unrestricted funds Bank interest receivable Other interest receivable 5. Expenditure on generating donations and legacies Unrestricted funds Donations 6. Costs of charitable activities by fund type Unrestricted funds Support costs 7. Costs of charitable activities by activity type Support costs Agricultural Rental Income |
2025 £ 18,740 123 18,863 2025 £ 4,745 1,418 6,163 2025 £ 60 60 2025 £ 17,578 2025 £ 17,578 |
2024 £ 18,220 123 18,343 2024 £ 4,593 1,391 5,984 2024 £ - - 2024 £ 17,753 2024 £ 17,753 |
|---|---|---|
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Haverfordwest Freemen's Estate Notes to the Financial Statements Continued For the year ended 31 March 2025
8. Analysis of support costs
| Agricultural Rental Income Clerk's Salary Insurances Distribution Postages & Stationary Transfer to Gild Governance costs |
2025 £ 4,200 763 9,618 990 2,000 7 17,578 |
2024 £ 4,200 732 9,589 1,232 2,000 - 17,753 |
|---|---|---|
9. Particulars of employees
| Direct Employees Comparative for the Statement of Financial Activities Income and endowments from: Donations and legacies Charitable activities Investments Total Expenditure on: Charitable activities Other expenditure Total Net income Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ - 18,343 5,984 24,327 ) (17,753 ) (730 ) (18,483 5,844 176,766 182,610 |
2025 0 0 Restricted funds £ 1,190 - - 1,190 - - - 1,190 12,046 13,236 |
2024 0 0 2024 £ 1,190 18,343 5,984 25,517 ) (17,753 ) (730 ) (18,483 7,034 188,812 195,846 |
|---|---|---|---|
10. Comparative for the Statement of Financial Activities
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Haverfordwest Freemen's Estate Notes to the Financial Statements Continued For the year ended 31 March 2025
11. Debtors
| Amounts due within one year: Trade debtors Creditors: amounts falling due within one year Trade creditors Accruals and deferred income |
2025 £ 7,399 7,399 2025 £ 1,552 2,050 3,602 |
2024 £ 3,417 3,417 2024 £ 1,542 4,050 5,592 |
|---|---|---|
12. Creditors: amounts falling due within one year
13. Movement in funds
Unrestricted Funds
| General General Unrestricted Funds - Previous year General General |
Balance at 01/04/2024 £ 193,416 193,416 Balance at 01/04/2023 £ 176,766 176,766 |
Incoming resources £ 25,086 25,086 Incoming resources £ 24,327 24,327 |
Outgoing resources £ ) (18,378 ) (18,378 Outgoing resources £ ) (18,483 ) (18,483 |
Transfers £ ) (2,260 ) (2,260 Transfers £ - - |
Balance at 31/03/2025 £ 197,864 197,864 Balance at 31/03/2024 £ 182,610 182,610 |
|---|---|---|---|---|---|
Purpose of unrestricted Funds
General
Is for the benefit of the Freemen of Haverfordwest.
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Haverfordwest Freemen's Estate Notes to the Financial Statements Continued For the year ended 31 March 2025
Restricted Funds
| Restricted Fund Restricted Funds - Previous year Restricted Fund |
Balance at 01/04/2024 £ 13,236 13,236 Balance at 01/04/2023 £ 12,046 12,046 |
Incoming resources £ 2,260 2,260 Incoming resources £ 1,190 1,190 |
Transfers £ 2,260 2,260 Transfers £ - - |
Balance at 31/03/2025 £ 17,756 17,756 Balance at 31/03/2024 £ 13,236 13,236 |
|---|---|---|---|---|
Purpose of restricted funds
Restricted Fund
The restricted fund is available to make donations to worthwhile causes in and around Haverfordwest.
14. Analysis of net assets between funds
| Unrestricted funds General General Restricted funds Restricted Fund |
Net current assets / (liabilities) Net Assets £ £ 200,124 200,124 15,496 15,496 215,620 215,620 |
|---|---|
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Haverfordwest Freemen's Estate Notes to the Financial Statements Continued For the year ended 31 March 2025
| Previous year Unrestricted funds General General Restricted funds Restricted Fund |
Net current assets / (liabilities) Net Assets £ £ 182,610 182,610 13,236 13,236 195,846 195,846 |
|---|---|
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Haverfordwest Freemen's Estate Detailed Statement of Financial Activities For the year ended 31 March 2025
| INCOME AND ENDOWMENT Donations and legacies Donations Donated goods and services Charitable activities Rents (Agricultural Rental Income) Wayleaves (Other Income) Investments Bank interest receivable Other interest receivable Total incoming resources EXPENDITURE Raising donations and legacies Donations Other Accountancy Costs SUPPORT COSTS Clerk's Salary Clerk's Salary (Agricultural Rental Income) Insurances Insurances (Agricultural Rental Income) Distribution Distribution (Agricultural Rental Income) Postages & Stationary Postages & Stationary (Agricultural Rental Income) Transfer to Gild Transfer to Gild (Agricultural Rental Income) Governance costs Other finance costs (Agricultural Rental Income) |
£ 2025 2,260 60 2,320 18,740 123 18,863 4,745 1,418 6,163 27,346 ) (60 ) (60 ) (740 ) (740 ) (4,200 ) (4,200 ) (763 ) (763 ) (9,618 ) (9,618 ) (990 ) (990 ) (2,000 ) (2,000 ) (7 |
£ 2024 1,190 - 1,190 18,220 123 18,343 4,593 1,391 5,984 |
|---|---|---|
| 25,517 - - ) (730 ) (730 ) (4,200 ) (4,200 ) (732 ) (732 ) (9,589 ) (9,589 ) (1,232 ) (1,232 ) (2,000 ) (2,000 - |
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This page does not form part of the statutory financial statements
Haverfordwest Freemen's Estate Detailed Statement of Financial Activities Continued For the year ended 31 March 2025
Total resources expended Net Income
| ) (7 ) (18,378 8,968 |
- |
|---|---|
| ) (18,483 7,034 |
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This page does not form part of the statutory financial statements