REGISTERED CHARITY NUMBER: 515096
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
FOR
THE BOLLINGTON ARTS CENTRE
Heywood Shepherd Chartered Accountants
1 Park Street Macclesfield Cheshire SK11 6SR
THE BOLLINGTON ARTS CENTRE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
----- Start of picture text -----
Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 to 7
Detailed Statement of Financial Activities 8 to 9
----- End of picture text -----
THE BOLLINGTON ARTS CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021.
OBJECTIVES AND ACTIVITIES
The objectives of Bollington Arts Centre (BAC) are to foster and promote the maintenance, improvement and development of artistic tastes and the knowledge, understanding and appreciation of arts among the inhabitants of the town of Bollington, and to provide facilities for recreation and other leisure time occupation to such persons in the interests of social welfare and for improving conditions of life for the town inhabitants.
The charity carries out a wide range of activities in pursuance of the aforementioned objectives as summarised below. The committee members consider these activities provide benefit for both the inhabitants of the town of Bollington and the wider community.
BAC is in almost constant use by diverse range of user groups: most weekdays are regularly used either in the morning, afternoons or both; and weekday evenings are always busy. The bookings secretary coordinates rare opportunities for occasional hire and negotiates acceptable terms with outside agencies. Centre policies and charges are clear and incorporate performing rights legislation.
ACHIEVEMENT AND PERFORMANCE
As with many organizations, the Covid year has been difficult. In the Arts Centre normal activity of classes and resident groups was suspended and all events cancelled. When restrictions allowed, some classes went ahead only to be closed again later and only a little income was generated. All unnecessary costs were reduced to a minimum. We did however pay our tech manager and cleaners, all self-employed, all through because we would need them when we opened again. We were able to do this because grants received from government via Cheshire East covered all our costs during this year. Financially we ended all square.
However, the main loss due to Covid was of our chairman and our booking secretary, both due to health conditions exacerbated by the stresses of working through the year with opening and closing. The Arts Centre runs on volunteers and the sudden loss of these two caused temporary dislocation of our activity. The organization recovered its composure and began to operate well by the mid-year, coping with opening and closing and the various restrictions in force at any one time.
We look forward to a better year in 2021/22 and recovering the classes and resident group activity which marks the weekly use of the Centre and later resumption of Jazz, Comedy, Panto and all the programme of weekend events that give pleasure to the community of Bollington and for which the Centre was set up.
FINANCIAL REVIEW
The BAC continues to protect unrestricted reserves at a level equivalent to between 3 to 6 months expenditure. Strategic planning includes regular reassessment and renegotiation of the annual charges made to user groups by the Treasurer and bookings secretary acting on behalf of the management committee.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Bollington Arts Centre is an unincorporated association registered with the Charity Commission. It is constituted under a governing document dated 27 March 1984.
The management committee is required to stand down at each Annual General Meeting. Nominations are then invited and the new management committee is appointed.
Health and safety and protection issues are under regular review. Housekeeping improvements and alterations are introduced routinely to further protect users and visitors, managed and executed by the Centre management team. Updated guidance is always published and instruction routinely given to regular and occasional users. Compliance is sought with the Centre recording all safety systems and the Centre management team ensures that BAC complies with all statutory and health and safety obligations.
Trustees continuously review their responsibilities to BAC; when necessary, appropriate professional advice is sought to ensure compliance with legal obligations. Updating the BAC constitution and legal identification of custodial trustees continues in line with Charity Commission recommendations.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 515096
Page 1
THE BOLLINGTON ARTS CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021
Principal address Wellington Road Bollington Macclesfield Cheshire SK10 5JR Trustees B Kendrick - Chairman (resigned 8.8.20) G R Atkin - Treasurer & Acting chairman M Hindley B Selby L Wainwright S Hardy
Independent Examiner Heywood Shepherd Chartered Accountants 1 Park Street Macclesfield Cheshire SK11 6SR
Approved by order of the board of trustees on 22 November 2021 and signed on its behalf by:
G R Atkin - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BOLLINGTON ARTS CENTRE
Independent examiner's report to the trustees of The Bollington Arts Centre
I report to the charity trustees on my examination of the accounts of The Bollington Arts Centre (the Trust) for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
N Kennington FCA Heywood Shepherd Chartered Accountants 1 Park Street Macclesfield Cheshire SK11 6SR
22 November 2021
Page 3
THE BOLLINGTON ARTS CENTRE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Charges for centre hire Arts Centre Events Grants Other trading activities 2 Investment income 3 |
2021 2020 Unrestricted fund Total funds £ £ 1,284 1,676 6,055 32,525 (80) 13,359 19,669 - 820 25,336 76 85 |
|---|---|
| Total EXPENDITURE ON Raising funds Charitable activities General Arts Centre Events Governance costs |
27,824 72,981 775 13,814 23,482 49,276 64 7,413 900 795 |
| Total | 25,221 71,298 |
| NET INCOME RECONCILIATION OF FUNDS Total funds brought forward |
2,603 1,683 213,041 211,358 |
| TOTAL FUNDS CARRIED FORWARD | 215,644 213,041 |
The notes form part of these financial statements
Page 4
THE BOLLINGTON ARTS CENTRE
BALANCE SHEET 31 MARCH 2021
| Notes FIXED ASSETS Tangible assets 5 CURRENT ASSETS Stocks 6 Cash at bank and in hand |
2021 Unrestricted fund £ 167,300 650 47,694 |
2020 Total funds £ 167,300 1,425 44,316 |
|---|---|---|
| 48,344 | 45,741 | |
| NET CURRENT ASSETS | 48,344 | 45,741 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 215,644 | 213,041 |
| NET ASSETS | 215,644 | 213,041 |
| FUNDS Unrestricted funds |
215,644 | 213,041 |
| TOTAL FUNDS | 215,644 | 213,041 |
The financial statements were approved by the Board of Trustees and authorised for issue on 22 November 2021 and were signed on its behalf by:
G R Atkin - Trustee
The notes form part of these financial statements
Page 5
THE BOLLINGTON ARTS CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity have been prepared using the receipts and payments basis.
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
2. OTHER TRADING ACTIVITIES
3.
| Fundraising events Bar takings 200 Club Commission on gallery sales INVESTMENT INCOME Deposit account interest |
2021 £ 20 - 800 - 820 2021 £ 76 |
2020 £ 10 23,607 1,000 719 25,336 2020 £ 85 |
|---|---|---|
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
Trustees' expenses
There were reimbursed expenses of £113 paid to 2 trustees during the year for stationery, repairs and maintenance and website expenses (2020 - £6,445 to 4 trustees)
5. TANGIBLE FIXED ASSETS
| COST At 1 April 2020 and 31 March 2021 NET BOOK VALUE At 31 March 2021 At 31 March 2020 |
Fixtures and fittings £ 167,300 167,300 167,300 |
|---|---|
continued...
Page 6
THE BOLLINGTON ARTS CENTRE NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
6. STOCKS
2021 2020 £ £ Stocks 650 1,425
7. RELATED PARTY DISCLOSURES
A trustee of the charity owns a company which is also a supplier to the charity. The total value of supplies to the charity by that company in the year was nil (2020 - £2,575)
Page 7
THE BOLLINGTON ARTS CENTRE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| INCOME AND ENDOWMENTS Donations and legacies Donations Other trading activities Fundraising events Bar takings 200 Club Commission on gallery sales Investment income Deposit account interest Charitable activities Grants Festival players Mind & Body Festival choir Dancing Art groups Brass band Textiles Chamber concerts Language classes Other hire Jazz concerts Programme Comedy Arts centre events other Total incoming resources EXPENDITURE Raising donations and legacies Bar purchases Advertising Charitable activities Rates and water Insurance Light and heat Telephone Postage and stationery Sundries Carried forward |
2021 £ 1,284 20 - 800 - 820 76 19,669 - 836 - 699 428 2,181 224 140 - 1,547 120 (200) - - 25,644 27,824 775 - 775 1,235 2,633 2,148 847 45 - 6,908 |
2020 £ 1,676 10 23,607 1,000 719 25,336 85 - 5,587 2,760 1,571 4,226 2,899 1,060 1,985 1,961 1,431 9,045 2,831 5,037 5,291 200 45,884 72,981 11,382 2,432 13,814 1,485 2,551 5,859 1,024 137 1,110 12,166 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 8
THE BOLLINGTON ARTS CENTRE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| Charitable activities Brought forward Cleaning Renovations Repairs and maintenance Licences Events arranged by Arts Centre Honorarium Equipment expense Support costs Finance Bank charges Governance costs Auditors' remuneration Total resources expended Net income |
2021 £ 6,908 9,672 - 1,682 180 64 5,040 - 23,546 - 900 25,221 2,603 |
2020 £ 12,166 9,181 16,038 5,358 548 7,413 4,880 765 56,349 340 795 71,298 1,683 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 9