Alcester Male Voice Choir (Charity Number 514970) Trustees Report and Financial Statements for the year ending 31st July 2024 ALCESTER WILE VOICE CHOIR Notss to the Flnanclal Statsments for the year ended 31 July 2024 1. Accountlng Pollcles (a) Basls of accounts The llnanclal statemenls have been prepar8d uTrJer the h18torScal eA)st conventS0n. (b) Funds General funds are unrestrlcted fvnd8 whlch are available for use at the dlscr8tlon of the trustees In furtherance of the general obJediv8s of the charlty and whlch have not been deslgnat8d for other purposes. Deslgnated fijnds comprlse unre8tricted funds that have been set aslde by the trustees for a partlcular purpose. Restrlcted fund8 are funds whlch are to b8 used In accordance wlth speclflc restrlctlons Imposed by donors or whlch have been ralsed by charfty for partlcular purposes. (¢) In¢ome Income Is recorded In these flnanclal statements when the charlty18 legally entitled to the Income and the amount can b8 quantlfied wSth reasonable accuracy. Income Is recognlsed on a recelpls b8918. No amounts are indud8d In the finandal statements for 8ervlce8 or tlme donated by volunteers. (d) Expendlture All expendlture18 accounted for on a payment basls. Exp6ndlture Includes attrfbutable VAT, whl¢h cannot be recovered. 2. Related party transactlons No trust8e has been pald expenses (other than relmbursement for Items purcha88d durlng the year on behalf of the cholr) nor re￿IVed remuneratS0n. 3. Ultlmate controlllng party There18 no ultlmate controlllng party. ALCESTER MALE VOICE CHIOR Report of the Trustees For the year ended 31 July 2024 Structure ovemance and mana emen includin ob"ectives and activities: The choir was founded in 1974 and operates under an amended constitution adopted on 22 July 1998 - and subsequently amended on July glh 2003. The choir's objectives are to leam music and songs for male voices, with a view to singing in concerts, to educate the community as to the beauty of music, and to raise monies for other good causes. The trust's significant activilles foT achieving its objeGtive8 for the public benefit are holding weekly rehearsals enabllng the ohoir to Perfo￿ in concerts. Reference and admlnlstrative details of the chari and its trustee8: The trustees during the period were: Chainnan.. Treasurer,. Secretary.. Committee." Mr M Speirs Mr J Alderson Mr P Alabaster Mr P Adams MrA Wood Mr A Robinson Mr J Pag8 Mr P Tullett Mr D Tilley Mr D Chiles Mr H Le8son Mrs J Land Founder & Musical Director Cont8Ct rreasurer's address." 12 Eclipse Road Alcester Wapwickshire B49 5EH Charity registered number 514970 New trustees are elected at general meetings. Prospective tru8lee8 are nomlnated by memb8Ts b8for8 being voted on by choir members in attendance at the AGM. Each of the trusta&s shall retire wlth effect from the concluslon of the AGM next after hls or her appointment but shall be 81igibl8 for re-8ledion at that AGM. Trust8es are inducted and trained by the other trustees and committee members. Achievements and erformance: Following the impact of the COVID-19 outbreak the choir has s88n a r8duotion in the number of choristers. However the choir was successful in raising funds for numerous charities. Following a Thanksgiving Service in Alcester. the 50th Annual Concert was held at Ragley Hall, Alcest8r. with two perfomiances over one weekend. As this was a concert celebrating 50 years of the choir toggther vrfith its founder and musical director, it was never intended that this would be a profit-making event, and some of the funds which had been accumulated over previous years were used to offset the shortfall incu￿@d. Th8 concerts wer8 how8V@r very successful and raised Ihe profile of the choir even more in the local area. In May the choif participated in th8 Cornwall International Ma18 Voice Choir Festival, perfomilng in numerous concerts Ihroughout Cornwall over the May Day Bank Holiday we6kend. other concerts in which we participated were reasonably local, held In Strafford-upon-Avon, Henley-in-Arden and AkesteT. The year culminated in the choir giving a recital in Chester Cathedral. Supporting Alcester is a prlme function of the choir and during the lasl year we supported the Alcester High Bailiff s functionlserviceslconcerts and participated in carols at Christmas. The choir is very much self-supporting and continued to raise fund8 to fulfil its charitable objectiV8s by collecting subscriptions from members, and through intemal fund-raislng activities eg raffles, producing ChTlStmas cards, photographs of th8 choir etc. Flnanclal rovlew The lower number of chorlsters obviously had some impact in the choir accounts. The Deposit Account holds funds primarlly as Reserves to be used for one off expenditure and to 8UPPOrt future Annual Concerts. At the end of the financial year 202314, the balance stood at £37,536,71, having been r8duc8d by a net amount of £8496.68 during the year largely due to the shortfall on the ce18bratory 501h Annual Concert. From the remalnlng balance at 3117124, £17610 is ring-fenced for Annual Concerts and £18587 for R88erve8. All choir income and 6xpendlture is processed Ihrough the maln account, and this shows a deficit of £1713.05 on tha ggn6ral running of the choir during the 202314 financial year, largely due to the fact that the majorlty of any miscellaneous income, grants and donations raceived was used to reduce the shortfall on the Annual Concert as much as possible prior to uslng accumulated fvnds held in the Deposit Account. This deficit was sllghtly reduced by a small excess made on the Comwall weekend, resulting in an overall deficit on th8 general account of £1374.22. As prevlously stated, this was a one-off celebratory year and it is antlcipated that the cholr will return to a break-evenlprofit situation during 202415. P bllc benof The trustee8 have complied wlth thetr duty to have due regard to the gu5dance on publi benefit published by th6 Charity Commis81cffi in exerclslng their power8 or duties. Thi8 report was approved by lh8 trustees and was signed on their behalf by: John C Al Trea Date ALCESTER MALE VOICE CHIOR Independ8nt Examiner's Report to the Trustees of Alcester Male Voice Choir Year ended 31 July 2024 I report on the financlal statements of th8 choir for the year ended 31 July 2024. Respectlve responsibllitles of Irustees and examiner Th8 trustees are responsibl8 for the preparation of the flnancial statements. The trustees consider that an audit is not requlred for this yaar under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independ8nt examlnation is needed. Itls my responsibility to: examine the financial 8talements und8r section 43 of the 1993 Act; follow the procedures laid down in Ihe general dlrections giv8n by the Charity Commlssion under section 43(7)(b) of the 1993 Act; and state whather particular matt8rs have come to my attention. Bas18 of Independent examlnerfs statement My examinatlon was carried out In accordance wilh general directions given by the Charity Commission. An examination includes a review of the accounting record8 kept by the choir and a comparlson of the financial statements presented with those records. It also Includes consideration of any unusual items or disclosures in the flnancial statements, and seeking explanatlons from you as trustees conceming any such matter8. The procedures undertaken do not provide all the evidence that would be required in an audlt. and consequently no opinion 18 glven as lo whether the financI81 statements present a "tru6 and falr vievf and the report Is Ilmlted to those matter8 set out in the 8tatement below. Indepèndent examlner's statemenl In connectlon wlth my examination, no matter has come to my attentlon: which glvas ma re88onable cause to belleve that, in any material Te8peGt, th8 r8quirements: to keep accounting records In accordance with sectlon 41 of the 1993 Act; and to pr8pare accounts whlch accord with the accounting records have not been met; or to which, in my opinion, 8tt8ntlon should be drawn in order lo enable a proper understsndlng of the accounts to be reached. Stuart Ellis Date: s I11120Z4 100 CLUB ALCESTER MALE VOICE CHOIR 100 CLUB BANK ACCOUNT INCOME AND EXPENDIT RE R ENDING 31 T JULY 2024 INCOME EXPENDITURE 8ALANCE BIFOIWIARD MONTHLY DEPOSITS 202314 MEMBER REFUND (CORNWALL) CHESTER PAYMENT ERROR 6.811.10 1,931.00 180.00 TRANSFERS OUT EXPENDITURE CHESTER PAYMENT ERROR BALANCE CI FORWARD 3.960.00 68,16 44.00 4,893.94 TOTAL 8 966.10 Inde endent Examiners re I have examlned Ihe Ac¢ovnt8, recews, bonk Stalements aTrJ VOLKher8 and h&ve recehed all knfom7atlon requested fiom the Treasum and other 8880dated Of￿￿0 ol I can conflrm that In myoptnlon thege aCc￿S havo been woperfy wepared Slyhv o falr of the Ilnanclal aclMt108 01 the Cholr for Ihe perfo¢J eThled 318t My 2024 Slgned on be of the Tru8toes. ders (Treasurer) S Ellls (Independent Examiner) Page 1 DEPOSIT ALCESTER MALE VOICE CHOIR DEPOSIT BANK ACCOUNT INC ME AND EXPENDITURE F R THE YEAR ENDIN 31 T JULY 2024 INCOME EXPENDITURE BALANCE BI FORWARD TFR FROM MAIN AIC 49th concert INTEREST 46.033.39 3,850.00 893.32 TFR TO MAIN AJC -res {websltel 600.00 TFR TO MAIN AIC -r88 {501h con¢ert> 12,640,00 BALANCE CIFORWARD 37,536.71 TOTAL 50 76. TOTAL Inde endent Examiner's Re ort I have ex8mSned the Accounts, reulpts. bank slalemeth and vouchers and have re(thd all Infomiauon requesled from the Treasurer arKI other as8(Klaled oflkfjrs of the cholr. I can conflrm that In my Op1r￿on Ih8se 8CCOUrts have beert property Prepwed and 8htréé a true and falr Mew of the nanclal adMlt8s of the Cholrlor the pedod ended 3181 JLty 2024 Slgn6d on b f the Trustee8. ders (Treasurer) S Ellls (Independent Examlner) Page 1 GENERAL ALCESTER MALE VOICE CHOIR GENERAL BANK ACCOUNT INCOME AND EXPENDITURE R YEAR ENDIN 31 LY 2024 INCOME EXPENDITURE BALANCE 81FORWARD £ 14,141.36 TOTAL EXPENDITURE 202314 £ 68,384.86 TOTAL INCOME 202314 £ 66,990.64 BAIANCE CIFORWARD £ 12,767.14 TOTAL £ 81132.00 TOTAL nde endent Examlner's Re ort I h8ve ex8mlnèd Ihe Accounts, recelpts, bank stalemenls and W)￿h8[$ aThJ have received all knlonnallon requested from the Treasurer and olher 8880¢ialed offScers ol Ihe chotr. I can conllim that in my oplnlon Ihese accounts have been property prepared and show a true aTrJ falr vlew of tho l(nanclal actwlues of the Cholr lor the perlod ended 31st July 2024 85gned on be oft rusle88. J c Aderso -(Treasurer) S Ellls (Independent Examlner) Page 1 ALCES INCOME AND YEAR EMDED 31 JULY 2024 N ACCOUNT co SLIBSCRIPTIONS FFIIENOS SUBSCRIPTIONS GI￿ AID INSURANCE REFUND EASY FUNDRAISING SWEATERS, JACKETS, SHIRTS STREET MAf4KET CONCERT FEES stth OJNNER INCOM£ CHESTER CONCERT MISCELLANEOUS INCOME TRANSFERS IN (Websknl 9,389.00 348.00 1201.76 47.ée 47.26 1.020.00 408.26 910.00 3869.IK) 1.278.00 319.01 600￿0 20AaSJ2 50TH CONCERT TICKETS SOTH CONCERT AOVERTS 50TH CONCERT DONATIONS 50TH CONCERT COLLECTION TRANSFER IN FROM DEPoSITKGOUNf(C•X￿t} 7.300.00 800.00 4.987.00 IV.72 12A40.00 2(2è4,Y2 26￿72 CORNWALL INCOME CORNWALL CONCERT TICKETS CORNWALL PARKING CORNWALL I￿ ¢LUg TIIANSFER 16,77& 400.00 86.IXI 20290.IXI 20,290.00 60 19Q84 PENDITIJR ACCOMPANISTS HALL AENTAL MUSIC ADMINISTRATION PU8LILITY & NEWSLEThER REFRESHMENTS FLOWERS. WREATHS& G￿8 INSURANCS SERVICE AWARDS 8UBSCRIPTION BANK CHARGES CONCERT PAYMENTS IACCCthIP) SOTH I)INNÈR co$rs WEBSITE SUITwfvxEDOSISHIRTS' CHESTER CONCERT COSTS STREET MARKET TRANSFERS (XJT 41￿90 2.120.00 82S.2• 1,1M21 487.20 119.00 44.00 1,027.22 306.90 4Ct.00 131 900.00 4382.00 679.06 65.80 1,301.81 100.00 s e60.0 148.97 22,141.97 50TH SERVICE COSTS SOTH CONCERT PRINTING 50TH CONCERT ARTISTES SOTH COP4CERT VENUE 60TH CONCERT BAR HIRE COSTS 50TH CONCERT VIP DRINKS )TH CONCERT FLOWERSIGIFTS 50TH GQNCERT SOUNDILIGHTINGIFILMIMG TH CONCERT COLLECTION 50TH CONCERT MISCELLhNEOUS 127.66 13T9.fj0 3WI.00 360.00 274.QO 197.43 sso.00 3Y.TZ 281.89 20 262.1 3V2.19 CORNWALL ACCQMOOATION CORNWALL REGISTRATION FEE CORNWALL COACPI ORNWALL CONCERT TICKETS CORNWALL PARKING CORNWALL M18CELLANEOUS 1V8B.00 160.0 4166.00 470.00 66,00 215.70 19MJ.70 RECEIPTS LESS EXPENDITURE 1,374.22 CONCERT EXCESS CORNWALL EXCESS GENERAL DEFICIT OVEIiALL LOSS ON ACCOUNT 2.53 336.30 1.713.05 1.374.22 ALCESTER MALE VOICE CHOIR BALANCE SHEET AS AT 31ST JULY 2024. 2023-24 2022-23 2023- 2022-23 BILITIES ASSETS TOTAL BALANCE8 AT CIF 1" August 60174.75 55.88&86 CASH IN HAND 0.00 0.00 Add Accrual8 from previou8 year 0.00 0.00 HSBC BANK GENERAL AIC 12,767.14 14141.36 PROFITILOSS ON MAIN ACCOUNT -137&22 3.864.56 HSBC DEPOSIT AIC 37,S36.71 46033.39 INCREASE IN DEPOSIT AJC BALANCE -0496.68 423.33 Less ACCRUALS 0.00 0.00 Add ACCRUED INCOME 0.00 0.00 EDITO 0.00 EBTORS 0.00 0.00 50R03.85 60.174.75 50303.85 60.174.75 The8e financlal ¥latemenl$ have been approved by Ihe truste88 Slgned on beha f the Trustee8. J.C.A É'RS N (TREASU S ELLFS (Indapendent Examlner)