Trustees’ Annual Report and Accounts
For the year ended 30[th] June 2024
For
Birmingham Hospital Broadcasting Network
a Charitable Incorporated Organisation registered in England and Wales, no. 514775
operating as
BHBN Radio
Birmingham Hospital Broadcasting Network operating as BHBN Radio Trustees Annual Report and Accounts for the year ended
30[th] June 2024
| Page | ||
|---|---|---|
| Report of the Trustees | 3 | |
| Receipt and Payments Account | 7 | |
| Statement of Assets and liabilities | 7 | |
| Notes to the Accounts | 8 |
REPORT OF THE TRUSTEES
For the year ended 30th June 2024
The Trustees have pleasure in presenting their Annual Report and Accounts for the year ended 30[th] June 2024
This Report and the attached Accounts have been produced in accordance with the guidance provided by the Charity Commission in it’s Receipts and Payments Accounts Pack *CC16)
Legal and Administrative Information Registered
Charity Number
514775 (England and Wales)
Working Name: BHBN Radio
Date of Incorporation: on the 1[st ] day of April 1981. Converted to a Charitable Incorporated Association on 17[th] February 2022. See ‘Governing Document’ section below for more details
Principal Office
The Heritage Building,
Mindelsohn Way , Birmingham
B15 2TH
Trustees
David Horton
Paul Stanley
Janet Millington
Bankers
Lloyds Bank PLC, New Street, Birmingham, B2 4QZ COIF
Charity Funds, 80 Cheapside, London, EC2V 6DZ
Structure, Governance And Management Governing
Document
Birmingham Hospital Broadcasting Network is a Charitable Incorporated Organisation governed by its constitution
Recruitment and Appointment of Trustees
The Trustees are responsible for the overall governance of the charity. The Constitution allows for
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Up to six Elected Trustees, elected by the Full Members for a three-year term of office, usually at the Annual General Meeting
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Up to three Appointed Trustees, appointed by the other Trustees because of their particular knowledge and/or skills for a term of office determined by the Trustees up to three years
Trustees are recruited and appointed as necessary in accordance with the Constitution
Induction and Training of New Trustees
On appointment each trustee is provided with support as necessary for them fully to understand their role and responsibilities
Developments in charity law and practice are monitored, and important developments are brought to the trustees’ attention
Governance and organisational structure
The charity operates with volunteers. The work of the organisation is primarily undertaken by
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The Trustees who run/control the charity as a collective. They oversee the day to day management of activities together with members of a management team appointed by the trustees to oversee specific areas of responsibility
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A team of volunteers who provide the broadcasting service operated by the organisation and other related activities
The charity has no employees and, accordingly, there is no ‘pay policy’ for senior staff
Related Parties
None of the Trustees receive remuneration or benefit from their work with the charity. Any connection between trustees and any company the charity works with is disclosed
Risk Management
The Trustees have a duty to identify and review all risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud or error.
The trustees have examined the principal areas of the charity’s operations and considered the major risks which may arise in each area. In the opinion of the trustees the charity has sufficient resources and systems which under normal conditions should allow the risks identified by them to be mitigated to an acceptable level in it’s day to day operation.
Objectives and Aims
On 17[th] February 2022 the Charity was converted by the Charity Commission for England and Wales to a Charitable Incorporated Organisation with the charitable object
To relieve sickness, infirmity and old age among persons in the West Midlands metropolitan by any lawful means including (but without limitation) the following
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(a) Providing a local broadcasting service for hospitals and convalescent homes
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(b) Equipping where necessary hospitals and convalescence homes to receive and distribute such broadcasting service
Public Benefit
The Trustees confirm that they have complied with the requirements of section 17 of the Charities act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales
Performance And Achievements
As indicated in last year’s report, our 70th Anniversary celebrations were interrupted in November 2022 due to water ingress into the studio’s electrical systems. Consequently, we did not resume broadcasting until April 2023. We also noted that we celebrated with a Marathon Broadcast in August 2023. Additionally, we concluded the year with another roadshow at Hebert’s Food Yard in December, featuring live performances from the music acts we support at BHBN, including singer-songwriter and recording artist Matilda Pratt.
With the upcoming discontinuation of ADSL copper wiring by Openreach, we successfully persuaded both TSL Spark Bedside Media and the football clubs where we provide commentaries to patients to allow us to use their broadband infrastructure. This eliminates the need for us to have our own telephone lines at these locations, ultimately resulting in significant cost savings.
During the period from 1st July 2023 to 30th June 2024, the charity persistently delivered a hospital radio service within our allocated budget. Additionally, we undertook the replacement of some outdated equipment over the course of the year.
At the 2024 Hospital Broadcasting Association Awards BHBN were once again awarded Station of The Year, two years in succession and the third time in five years. The Judges said that as the station celebrates a very special anniversary, this is a station at the top of its game. Warm, inclusive, every element of the entry showcased special moments and how the team expertly serve their listeners with the broadest range of content.
Charitable Activities
BHBN has continued to recruit volunteers, allowing presenters to visit patients on wards to collect their choice of music requests and enhance their day. Presenters are now visiting five of our hospitals: The Queen Elizabeth Hospital, Solihull Hospital, Birmingham Heartlands Hospital, Good Hope Hospital in Sutton Coldfield, and The Royal Orthopaedic Hospitals. Throughout the year, programming has consistently maintained high standards in both quantity and quality, with new shows being incorporated into the schedule. Additionally, BHBN Radio has continued its support for the Natura Theatre Company by broadcasting their ongoing productions.
In July 2023, one of our broadcast desks experienced a malfunction, prompting an investigation to identify the most suitable replacement at the optimal price. In August, a suitable replacement was procured and installed to ensure the continuity of our regular programming.
During this financial year were grateful to receive sponsorship for our shows from National Grid & Home Instead Sutton Coldfield
In March 2024, we were approached with a proposal to merge with Sandwell Hospital Radio (Radio SWB). During and after the Covid-19 pandemic, Radio SWB experienced a significant reduction in their volunteer base and faced financial challenges that impeded their ability to maintsin their broadcasting infrastructure. Wtth the assistance of SPARK TLS, BHBN successfully broadcast our programmes to patients at Sandwell Hospital. Radio SWB generously donated their equipment and music media, which will enable BHBN to generate addltional funds. BHBN has maintained communication with Care Homes where we provided Internet radios last year for accessing our programme5. Over the past year. we have added two MO Care Homes Shenstone Court In Halesowen and Bournveiw Care Home, College Green, Bournville. Additionally, we visited two of the Care Homes to provide music and information at thelr Christmas and Spring Fayres. Hospital radio stations distribute headphones to patients in hospltals served by Spark TLS (formerly Hospedia Bedside Media), and BHBN continues this practice. Our services and programmes are publicised by displaying the daity schedule on Facebook, Bluesky, and Linkedln. Heartbeat Magazines gUlarlY updates our magazine, which is distributed in hospltals, some local retsil outlets, and delivered to homes in nearby districts, arranged and financed by Heartbeat Magazines. PerfornMn¢e Targets Thecharitywill continue to provide the service of hospital radio whilst continuing to seek donations7nd funding to support this. Financlal Revlew Reserves Thecharity has cash reserves amounting to £18778.53which at current rates equate to approximately 18 months expenditure but is held as an asset to enable thecharityto replace expensive studio equipment as and when the need arises. This financlal year, reserves were used to purchase new studio equipment, replaclng faulty critical to the operation of the hospital radio. This level of reser4es is considered to be sufficient bythe trustees. The trustees keep the reserves of the charity under regular review Prlnclpal Funding Sources To provide it's service the charity relies upon donations from the public, together with its main Sour of Income, a grant from NHS Birmin8ham and Solihull IC8 InvestnRnt Pollcy and obctIveS The trustees have an agreed investment policy to retain cash reserves in instant access bank accounts. This mitigates risks in the current economic climate. In preparin8 this report, the Trustees have opted for receipts and payments accounting approved by order of the Trustees and signed on their behalf by David Horton Trustee Treasurer Dated 20th March 2025 Paul Stanley Trustee Dated 20th March 2025
Birmingham Hospital Broadcasting Network operating as BHBN Radio Trustees Annual Report and Accounts for the year ended 30th June 2024
| OPENING BALANCE |
1st July 2023 | 2023/24 | 2022/23 |
|---|---|---|---|
| COIF CHARITIES DEPOSIT FUND | £24,770.97 | £24,129.80 | |
| LLOYDS BANK ACCOUNT | £4,578.23 | £11,099.20 | |
| £29,349.20 | £35,229.00 | ||
| INCOME | £25,218.37 | £12,114.70 | |
| - | |||
| OUTGOINGS | -£24,919.02 | £18,635.67 | |
| CLOSING BALANCE |
30th June 2024 | ||
| LLOYDS BANK ACCOUNT | £4,877.58 | £4,578.23 | |
| COIF CHARITIES DEPOSIT FUND | £18,778.53 | £24,770.97 | |
| £23,656.11 | £29,349.20 | ||
| RECIEPTS AND PAYMENTS ACCOUNTS | |||
| For the Year Ended 30 June | |||
| 2024 | |||
| INCOME | |||
| Birmingham NHS CCG |
Grant(See Note 1) | £12,968.28 | £5,810.58 |
| Donations |
Cans, Sponsor, Amazon Members | £2,180.88 | £1,956.10 |
| Membership Subscriptions | £971.43 | £947.50 | |
| Merchandise |
Shirts and other Merchandise | £49.00 | £52.37 |
| Sponsorship |
(See Note 3) | £1,400.00 | £0.00 |
| Event ticket sales | £280.00 | £875.00 | |
| Insurance Claim |
Carpet Tiles | £0.00 | £2,450.00 |
| Refunds | £368.78 | £23.15 | |
| £18,218.37 | £12,114.70 | ||
| EXPENDITURE | |||
| Communications |
Telephone / Broadband/ipDTL | £6,838.22 | £8,435.55 |
| Premises |
UHB Service Charge / Insurance | £3,568.01 | £3,140.83 |
| Promotion / Stationery |
Banners/Website /Leaflets | £2,150.23 | £964.73 |
| Stamps/ Card & Paper/ | |||
| Merchandise | |||
| Equipment |
Replacement/New development | £5,640.37 | £888.39 |
| Cleaning | £118.61 | £3.89 | |
| Broadcasting Costs |
PPL PRS Licences/App Hosting | £5,143.43 | £3,151.54 |
| Downloads / Streaming | |||
| Sundries |
(See Note 3) | £1,460.15 | £2,050.30 |
| Accountant Fees | £0.00 | £0.00 | |
| £24,919.02 | £18,635.23 |
Notes to the Financial Statements for the Year Ended 30 June 2024 Note I The NHS Grant: This financial year the grant was paid in monthly instalments throughout this period. Whereas the previous financial year the grant was paid in larger amounts which fell into different accounting periods Note 2 Sponsorship was included in Donations in the 2022 - 2023 Income Note 3 The Sundries remained high due to costs involved resumption of celebrating the charities 70th Anniversary. The hire of venues for promotional events The Trustees confirm in accordance with the Charitable Incorporated Or8anisations (General) Regulation 2012 that at the year end the CIO did not have any outstanding guarantees to Third parties nor any debts secured on the assets of the CIO Trustees Indemnlty Insurance The Trustees have purchased a comprehensive package of insurance at a very competitive rate, including insurance to indemnify the Trustees against the consequences of any neglect or default on their part. After careful conslderation the Trustees have concluded that purchasing this comprehensive package of insurance is the most cost effective means of insuring the organisation, and that the consequential personal benefit to themselves is in the best interests of the charity Accountlng Pollcles The organisation as a Charitable Incorporated Organisation as such, isgoverned by the Charities Act 2011. A5 it has a gross income and a total expenditure of not more than £250,000 per annum, section 133 of the Act entitles this charlty to present simplified financlal statements. As a result of this, only a Receipts and Payments Account has been presented. As a consequence of producing a Receipts and Payments Account, equipment purchases are not capitalised and depreciated. The full cost appears in the account for the year in which the equipment was purchased. Signed on behalf of the Trustees David Horton Paul S anley Trustee Trustee Treasurer Date 20th March 2025 Date 20th March 2025