Trustees’ Annual Report and Accounts For the year ended 30[th] June 2022
For
Birmingham Hospital Broadcasting Network
a Charitable Incorporated Organisation registered in England and Wales, no. 514775
operating as
BHBN Radio
Birmingham Hospital Broadcasting Network operating as BHBN Radio Trustees Annual Report and Accounts for the year ended 30th June 2022
| Page | |
|---|---|
| Report of the Trustees | 2 |
| Receipt and Payments Account | 7 |
| Statement of Assets and liabilities | 8 |
| Notes to the Accounts | 8 |
Birmingham Hospital Broadcasting Network operating as BHBN Radio Trustees Annual Report and Accounts for the year ended 30th June 2022
REPORT OF THE TRUSTEES
For the year ended 30 June 2022
The Trustees have pleasure in presenting their Annual Report and Accounts for the year ended 30[th] June 2022
This Report and the attached Accounts have been produced in accordance with the guidance provided by the Charity Commission in its Receipts and Payments Accounts Pack *CC16)
LEGAL AND ADMINISTRATIVE INFORMATION
Registered Charity Number
514775 (England and Wales)
Working Name: BHBN Radio
Date of Incorporation : on the 1[st] day of April 1981. Converted to a Charitable Incorporated Association on 17[th] day of February 2022. See ‘Governing Document’ section below for more details
Principal Office
The Heritage Building,
Mindelsohn Way ,
Birmingham
B15 2TH
Trustees
David Horton
Peter Bayliss
Sarah Morris
Paul Stanley
Bankers
Lloyds Bank PLC, New Street, Birmingham, B2 4QZ
COIF Charity Funds, 80 Cheapside, London, EC2V 6DZ
Birmingham Hospital Broadcasting Network operating as BHBN Radio Trustees Annual Report and Accounts for the year ended 30th June 2022
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
Birmingham Hospital Broadcasting Network is a Charitable Incorporated Organisation governed by its constitution.
Recruitment and Appointment of Trustees
The Trustees are responsible for the overall governance of the charity. The Constitution allows for
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Up to six Elected Trustees, elected by the Full Members for a three-year term of office, usually at the Annual General Meeting
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Up to three Appointed Trustees, appointed by the other Trustees because of their particular knowledge and/or skills for a term of office determined by the Trustees up to three years.
Trustees are recruited and appointed as necessary in accordance with the Constitution.
Induction and Training of New Trustees
On appointment each trustee is provided with support as necessary for them fully to understand their role and responsibilities
Developments in charity law and practice are monitored and important developments are brought to the trustees’ attention.
Governance and organisational structure
The charity operates with volunteers. The work of the organisation is primarily undertaken by.
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The Trustees who run/control the charity as a collective. They oversee the day-to-day management of activities together with members of a management team appointed by the trustees to oversee specific areas of responsibility.
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A team of volunteers who provide the broadcasting service operated by the organisation and other related activities.
The charity has no employees and, accordingly, there is no ‘pay policy’ for senior staff.
Related Parties
None of the Trustees receive remuneration or benefit from their work with the charity. Any connection between trustees and any company the charity works with is disclosed.
Birmingham Hospital Broadcasting Network operating as BHBN Radio Trustees Annual Report and Accounts for the year ended 30th June 2022
RISK MANAGEMENT
The Trustees have a duty to identify and review all risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud or error.
The trustees have examined the principal areas of the charity’s operations and considered the major risks which may arise in each area. In the opinion of the trustees the charity has sufficient resources and systems which under normal conditions should allow the risks identified by them to be mitigated to an acceptable level in its day-to-day operation.
OBJECTIVES AND AIMS
On 17[th] February 2022 the Charity was converted by the Charity Commission for England and Wales to a Charitable Incorporated Organisation with the charitable object
To relieve sickness, infirmity and old age among persons in the West Midlands Metropolitan County by any lawful means including (but without limitation) the following
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(a) Providing a local broadcasting service for hospitals and convalescent homes
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(b) Equipping where necessary hospitals and convalescence homes to receive and distribute such broadcasting service.
PUBLIC BENEFIT
The Trustees confirm that they have complied with the requirements of section 17 of the Charities act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales
CHARITABLE ACTIVITIES
In this last year BHBN has taken on another four new members. We found the training regime we used during the Covid pandemic training almost ‘on the job’ worked well so we have kept this in place. Our presenters were still unable to visit the hospital wards but continued to deliver as many live programmes as possible. As reported in last year’s report due to Covid-19 we had to change our training procedure as usually we started new members visiting the wards then sitting in with an experience presenter, due to hospital wards still being closed to visitors and studio protocols in place the new presenter would be shown the controls and the playout system and left to experiment. Following a successful evaluation, they were allowed to present live on air, and this continued during the period of this report.
We kept our Covid 19 protocol in place throughout the year, with a regime of antiseptically wiping down equipment and leaving at least an hour or more between each show and alternating the use of our two broadcast studios.
Birmingham Hospital Broadcasting Network operating as BHBN Radio Trustees Annual Report and Accounts for the year ended 30th June 2022
We continued to support The Natura Theatre Company with a new production on the BHBN Radio Morning Show. Twenty four episodes of the Adventures of Wonderful Wriggly Worm were recorded at the BHBN Radio studios.
At the end of this reporting year, we formed a Steering Group joined by the Trustees to make plans to celebrate BHBN’s 70[th] Anniversary of broadcasting to Birmingham’s Hospitals. A Celebration Roadshow at a local food yard featuring unsigned music acts that we champion on the station was at the forefront of the arrangements.
During this financial year we were grateful to receive sponsorship from Blackhams Solicitors for our Morning Shows and Western Power Distribution & Auriga Services sponsoring our Light Lunch and ‘Thank BHBN its Friday’ programmes respectively.
BHBN keeps in contact with several Care Homes around Birmingham and providing Internet radios to listen to our programmes. As Hospital Radio Station have been given the task of distributing the headphones to the patients of hospitals that are served by Hospedia Bedside Media, this has not been possible as ward are closed but we have ensured the wards of our hospitals are stocked up by delivering boxes to ward doors and containing the headphones, our magazines and sometimes small gifts for the hardworking staff.
Hospedia listening figures for the Heartlands & Good Hope remained pretty much the same with approximately 420 patients per week however, Solihull Hospital remain only as a day hospital, open for clinics and day patients during this period with only one or two units used as was the case in the 2020/21 report
Online listening remained steady at around 11500 hours per quarter over the period of this report. As it is only available in listening hours which makes it difficult to know how many actual people are listening.
Technical wise we purchased more iRig interview kits for the sports team and presenters to collect interviews. They included the iRiig units that connect to a mobile phone along with microphone, lead and case. Uninterrupted Power Supplies had to be replace along with a further CD Machine and a PC tower. Also we had to replace two fader channels in one of our broadcast desks.
To publicise our service and programmes the daily schedule is displayed daily on Facebook, Twitter and Linked In. Our Magazine produced by Heartbeat Magazines continues to be regularly updated with subsequent editions. The magazines are not only delivered and displayed in hospitals but are on display in some retail outlets locally to our studio and also delivered to homes in the surrounding districts arranged and financed by Heartbeat Magazines.
PERFORMANCE AND ACHIEVEMENTS
The charity succeeded in providing hospital radio for the period 1 July 2021 to 30 June 2022 notwithstanding the remaining restrictions imposed by the coronavirus pandemic, providing this service within its budget and replacing some older equipment during the year.
Our Presenter Adelle Davies won Silver Award for Female Presenter of the Year in the annual Hospital Broadcasting Association Awards
Our service is now available on our Radio App available from the App Stores
Blrmlngham Hospitsl Broadcasting Network operating as BHBN Radlo Trustees Annual Report arml Accounts for the year ended 30th June 2022 PERFORMANCE TARGEfs The charity will continue to provide the service of hospital radio whi15t continuing to seek donations and funding to support this. FINANaAL REVIEW The charity has cash reserves amounting to £ 24095.11 which at current rates equates to approximately 2 years expenditure but is held as an asset to enable the charity to replace expensive studlo equipment as and when the need arises. This level of reserves is considered to be sufficient by the trustees. The trustees keep the reserves of the charity under regular review. Principal Fundlng Swr To provide its service the charity relies upon donations from the public. togetherwfch its main source of income. a grant from NHS Birmingham & Solihull CCG Investment Policy and Objectives The trustees have an agreed investment w)licy to retsin cash reserves in instant access bank accounts. This mitigates risks in the current economic climate. In preparin8 ofthis rep)rt. the Trustees have opted for ceIpts and payments accounting Approved by order of the Trustees and signed on their behalf by. David Horto Peter Bayli55 Chairman Treasurer 12th day of April 2022 12th day of April 2022
Birmingham Hospital Broadcasting Network operating as BHBN Radio Trustees Annual Report and Accounts for the year ended 30th June 2022
| OPENING BALANCE | 1st July 2021 | 2021/22 | 2020/21 |
|---|---|---|---|
| COIF CHARITIES DEPOSIT FUND | £24,084.23 | £24,083.39 | |
| LLOYDS BANK ACCOUNT | £9,475.15 | £15,639.47 | |
| £33,559.38 | £39,722.86 | ||
| INCOME |
(See Note 1) | £20,623.58 | £10,511.79 |
| OUTGOINGS | -£18,474.04 | -£16,676.11 | |
| CLOSING BALANCE |
30th June 2022 | ||
| LLOYDS BANK ACCOUNT |
(See Note 1) | £11,624.69 | £9,475.15 |
| COIF CHARITIES DEPOSIT FUND | £24,095.11 | £24,084.23 | |
| £35,719.80 | £33,559.38 | ||
| RECIEPTS AND PAYMENTS ACCOUNTS | |||
| For the Year Ended 30 June 2022 | |||
| INCOME | |||
| Birmingham NHS CCG |
Grant(See Note 1) | £15,813.53 | £6,208.00 |
| Donations |
Cans, Sponsor, Amazon Members | £3,423.05 | £4,007.70 |
| Membership Subscriptions | £1,111.00 | ||
| Merchandise |
Shirts and other Merchandise | £276.00 | £226.79 |
| Legacies | £0.00 | £0.00 | |
| PPL Refund |
Covid Relief | £0.00 | £69.30 |
| £20,623.58 | £10,511.79 | ||
| EXPENDITURE | |||
| Communications |
Telephone / Broadband/ipDTL | £6,488.65 | £6,241.37 |
| Premises |
UHB Service Charge / Insurance | £3,067.27 | £2,730.40 |
| Promotion / Stationery |
Banners/Website /Leaflets | £1,928.11 | £615.56 |
| Stamps/ Card & Paper/ | |||
| Merchandise | |||
| Equipment |
Replacement/New development | £3,367.27 | £2,337.37 |
| Cleaning |
(See Note 2) | £640.05 | £690.15 |
| Broadcasting Costs |
PPL PRS Licences/App Hosting | £2,645.78 | £2,437.94 |
| Downloads / Streaming | |||
| Sundries | £336.89 | £603.32 | |
| Accountant Fees | £0.00 | £1,020.00 | |
| £18,474.02 | £16,676.11 |
Birniingham Hospital Broadcasti Network operating as BHBN Radio TteeS Annual Report and Accounts forthe year ended 30th June 2022 Nots5 to the Flnancial Statements fw the Year Ended 30 June 2022 Note I Due to Covid 19 the NHS Grant was paid in 5 installments, this financial year to include the July & August payment that were outside of the 2020121 accounting period . The basic cleaning amount paid for202V22 was £456.50. There were addttional purchases for Covid cleansing rtems at a cost of £183.55 Note 2 The Trustees confirm in accordance with the Charitable Incorporated Organisations (Generall Regulation 2012 that at the year end the CIO did not have any outstandingguarantee5 to Third parties nor any debts secured on the assets of the CIO TRU5fEES INDEMNrrY INSURANCE The Trustees have purchased a comprehensive p3ck3ge of Insuran at a very competitive rate. including insurance to indemntfy the Trustees against the consequences of any neglect or default on their part. After careful consideration the Trustees have concluded that purchasing this comprehensive package of insurance is the most cost effective means of insuring the organisation. and that the consequertrtial personal benefrt to themselves is in the best interests of the charity ACCOUNTING POUCIES The organisation as a Charitable Incorporated Organisation a5 such. is governed by the Charities Act 2011. A5 it has a gross income and a total expenditure of not more than E250,OLKI per annum. section 133 of the Act entitle5 this charity to present simplified financial statements. As a result of this. only a ReTrpts and Payments Account has been presented. As a consequence of producing a ReIPtS and Payments Account, equipment purchases are not capitalised and depreciated. The fvll cost appears in the account for the year in which the equipment was purchased. Signed on ehalf of the Trustees Davld Horton V.Chairman Date 12th April 2023 Peter Bayliss Treasurer Date 12th April 2023