## **Trustees’ Annual Report for the period** **From 1[st] April 2021 to 31 March 2022** ## **Charity name: Medbourne Village Hall** ## **Charity registration number: 514756** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the Charity is
to manage Medbourne Village
Hall for the use of the
inhabitants of Medbourne with
no distinction of political,
religious or other opinions.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Hall is used for meetings,
lectures and classes and for
other forms of recreation and
leisure time occupation with
the object of improving the
conditions of life for the said
inhabitants.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The Charity does not make grants.| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|All Trustees are volunteers giving their time
and resources freely.| Other Other volunteers assist with running and organising events for and on behalf of the Village Hall and give their time and resources freely. ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Charity achieves its objectives by
ensuring the Hall is well maintained.
Repairs are carried out promptly and the
heating and lighting are maintained at
appropriate levels.
During the year the Trustees successfully
completed significant improvements to the
building as the start of an ongoing, major
renovation of the Hall. The improvements
included providing better access to the
building and upgrading an area used by
local medical practitioners providing a vital
service to the community.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the year end the Charity’s reserves were
reduced due to the building works
undertaken. However, he Trustees believe
the retained reserves leave the Charity
finances in good standing for the future..| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Reserves held at March 2022 £29,945
including £10,568 ringfenced items| |Amount of reserves held|Para 1.22|Total reserves at the year end were £29,945| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Charity’s principle source of funds is
from the letting of the Hall, fundraising
events, donations and grants| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||Fund raising and grant applications continue
in order to progress the programme of
renovation and refurbishment.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Charity is an unincorporated
organisation.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected from volunteers
applying to the Committee.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New Trustees are issued with the Charity
Commission publication “The Essential
Trustee” and complete a Trustee
declaration.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is run by a committee of
volunteers. Members of the committee are
Trustees of the Charity.| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Medbourne Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|514756| |Charity’s principal address|C/o 10 Rectory Lane, Medbourne, Market Harborough,
Leicestershire LE16 8DZ| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Brian Godfrey|Chair||| ||Carolyn Frostwick|Treasurer||| ||Stephen Howden|Secretary||| ||Karin Goodburn|||| ||Lynn Easton|||| ||John Young|||| ||Kelle-Rich Garner|||| ||Chloe Shuttlewood|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Clerk to**
**the**
**Trustees**|Carolyn Frostwick|10 Rectory Lane, Medbourne, Market Harborough LE16
8DZ| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Carolyn Frostwick **Position (eg Secretary,** Clerk to the Trustees **Chair, etc) Date** 31 January 2023 Medbourne Vlllage Hall Trust Income and Expenditure Account Year to 31 Marth 2022 2021 Income Hlre of Hall PlayEroup riddly Winks Scouts Others Consultin£ Room Mis￿lIaneOUS IncomelDonatOons 1.663.49 121.07 627.IXI 3,876. I￿￿.(KI 4,146.67 460.00 918.07 10.375.00 8,087.56 1.650. 74.89 9A1145 IS.899.74 500.00 164.75 16.234.99 Parlsh Council Grants Investment Income Total Income - Ordlnary a¢ii¥ltl•s Less Expenses L164.12 690.67 422.35 1,203.58 118.23 3.716.92 1.369.20 4A72.22 402.17 271.75 228.93 1,160.82 236.46 549.29 Gas Water Insuran¢e Rent Caretaking In¢l. Materlals Malntenance Malntenance Eqylpment Mlsc, Totsl Expenses Grounds Bulldlr 957.84 99.87 82.76 360 13,917.29 6,873.89 Net SurplusllDeflcltl Ordlnary Actmtles 14.104.841 8,861.10 Donatlons for chairs and tables 8rought b/1 Transfer to resioration fund 6,252.50 5.746.79 505.71 1505.711 505.71 Rarttsr¥tlon Fund- 81$ Donatlons Recelved Transfer Irom reserves Fund Ralsin8 Professional fundraising fees Expenses Incured Current Balance 33,410.48 17,041. I5,0￿. 3.678.63 16.148.601 154,528 671 8.452A4 24,473.95 28,435.00 983.14 19,208 001 111.273 611 33,410.48 DÈfibrilator Fund Transferred Jan 2017 2,134.83 2.134.83 Medboume Willage Hall Trust Statement of Capital Year to 31 Marth 2022 Brought Fo￿ard Santsnder current account Cash Balance MHBS 42.135.74 384.70 31.993.19 74.513.63 23.842.66 469.20 32,157.94 56,469.80 Totsl Total Surplu5/Deficit In year Restoratlon Fund ReCeiptslExper￿eS Defibrilator Fund RetelptslExpenses Balance Cairied Forward 14,104.841 140,463.351 8.861.10 9,421.53 1238 801 74,513.63 29,945.44 Ilepresented by Santsnder Current account Cash Balance MH8S 18.753.02 124.34 11,068 08 29,945.44 42,135.74 384.70 31.993.19 74,513.63 Designated Funds Held [￿1brI11atOT Fund 2,134.83 2,134.83 Appeal Fund Phase 2 Pledged to restoration fund Appeal Fund Balance 8.452.84 33,410.48 15,C(JO.00 48,410.48 8.4S2.84 WorkJn8 capltal 19,357.77 23,968.32 (HARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl mem￿rS of QILLA 4£ HOLL On accounts for the year ended trMAIc4 31 aoJ Charity no {rf any) Si&tlS6 Set out on pages 'D&f w inclL¥J• me 0￿¥ ofaddili¢n81 sheet81 I report to ￿ trustees on my examinatk)n of the accounts of the above ctwty (Ih8 Tmsf) f(r the year end9d Respon8lbllltles ond bas1$ of report As the charity's truste85. you are respxThible fcy the preparatkjn of the accounts in a¢¢C￿8￿ wlth ts requirements of the Charities Act 2011 ('the Acr). I report in respect of my examination of Ihg Trusfs acccNJnts oarrknj c LrKler section 145 of ts 2011 Act and in ¢aryiThJ out my éxamination, I have fr4kMied all the appI￿able D￿eCt￿NE grven by th8 Charity Commls8lon ur¥Jer sectv)n 145(5)(bl of the Art Ind6pendent tTh8 charity's woss incc¥ne excethl £250,(D) l am qualffiad to •xamlnerfs ststement ￿￿ertake the examinalion by being a qualrfied member of [Insert name of icatAe Ilthj LKty]]. De18t8 [ l rfnot I have comwed my examination. I confim tt)at no material matters have come to my attentim in COn￿¢t1￿ with the examinatirm (other than that iJsclos&J bdow ") wh￿h gives me Cause lo believe that in, any material the &counting rec(Kds ww8 rKrt kopt in accorda￿8 with sectlon 130 of the Charities Act: or the acc(KJnts did Th)t accord with the accounting recLYds,' or the accounts did ￿1 comply with the applicabb requirements conceming the fonn and ¢(￿tsnt of accwnts set ￿t in the Charitses {kncounts and Repxxts) RegulatKY)s 2￿8 other Ihan any requirement that the aCC￿nts give a ts and fair, vi8w which is not a matter ¢¢)ns￿￿ed as part of an indepeThdent examinatron. I have r)0 concems arKI have CLyne acr￿5 no other matters in connectic with the examinalion to which attentil￿ should be drawn in this rèport in der to 8natA8 a woper urkjerstandlro of the accounts to be réached. . Pkaso daloto the words in the brackots rfthgy do Th)t 8￿y. Slgn8d: 23 Name: QMILIQ LM4QLE3 JA￿LIs4 Rolevant professlonal quallflcatlon(s) or body (If any): Mf￿6EQ 0¢ TME dSSo¢i4Tiym 0¢ IER (kt 2018 Address: ?0 Hi 37¢$ FT $7Ci LEIS qq Section B Disclosure Onty c(Hnplete If the examiner needs to hghlMJht material matters of concem (see CC32. ITx1e￿￿nt examinaticfft of Charity accounts: directions and guKJance for examirErs). Gfve here brlof details of any Iterns that tho examlnor wlsh•s to dlsclose. IER Oct 2018