## **Brecon Volunteer Bureau Annual Report** ## **1[st] April 2022 - 31[st] March 2023** ## **Brecon Volunteer Bureau /Swyddfa Gwirfoddoli Aberhonddu** **(Charity No./Rhif elusen 514686)** ## **Queenshead (Market) Vaults/ Fowtiau Queenshead (Y Farchnad),** ## **Market St/ Stryd y Farchnad, Brecon /Aberhonddu. LD3 9AH** **Tel/ Ffon: 01874 623136** **Email/ e-bost: : vbxbrecon@gmail.com** Trustees Tom Forbes (Chair) Ieuan Williams (Vice Chair) Cerian Martin (Treasurer) Hannah Poulsom (Secretary) Richard Wootten (resigned October 2022)????? Christine Williams Cllr Michaela Davies ## **Staff** ## Marie Matthews (Manager) ## **Board of Trustees** The Trustees manage as a whole or divide into sub-committees as required. New Trustees can be co-opted by the Board until their official appointment at the next AGM. Trustees are appointed at the AGM by the members to serve until the conclusion of the AGM next after their appointment. The members may appoint from within the Board the Chairperson, the Treasurer and the Secretary and any additional officers the members deem necessary to carry out any required activity. All officers of the charity shall retire annually and be eligible to stand for re-election so long as he/she has not served for longer than 5 years continuously. Any vacancy amongst the Officers may be filled by another Trustee and that person may hold office until the conclusion of the next AGM and shall be eligible for election. ## **Funding** Brecon Volunteer Bureau is supported by annual funding from: Powys Association of Voluntary Organisations (PAVO), Powys County Council, Powys Local Teaching Health Board and Brecon Town Council. Anyone else????? ## **Statement of Public Benefit** The Trustees confirm that they have complied with the duty in section 17 of the Charites Act 2011 to have due regard to public benefit guidance published by the Charity Commission in determining the activities undertaken by the charity. The Mission Statement below sets out the activities undertaken by the charity. ## **Brecon Volunteer Bureau’s Mission Statement** - Recruiting, training, placing, and supporting volunteers and increasing the awareness of volunteering and its benefits in the communities of Powys - Promoting and supporting the development of local sector initiatives and services to respond to local needs - Providing an information service to local communities about community activities, opportunities, and services - The network aims to operate within the framework of good practice provided by the Wales Council for Voluntary Action (WCVA) providing flexible yet consistent reliable services ## **Chair’s Report** I would like to take this opportunity to thank all the Trustees for their time, commitment, and support for Brecon Volunteer Bureau over the past 12 months. We have met every two months and I thank them for their collective involvement and valuable comments. Following the resignation of Richard Wootten as Chair, I was asked if I would replace him. Cerian Martin continued as Treasurer and Hannah Poulsom continued as Secretary. Cllr Ieuan Williams is the Health and Safety Officer, and Christine Williams is Supervision Officer. I am most grateful to Marie Matthews for her devotion to BVB and going above and beyond her normal duties. Also, thanks to Christine Williams for helping with staff monitoring and Barbara Anglezarke BBNP for help with SDF grant. I apologise for anyone I have missed. Cerian and Marie have spent many hours preparing applications for grants and their hard labour deserved a better return. However, their successes will enable the BVB to replace the existing storage radiators and make improvements to the pair of entrance doors at least. We have held meetings and had communication with PAVO regarding data entry to fulfil grant requirements and thank Melissa Townsend for her support with this and other issues. Marie has an excellent rapport with our regulars at these sessions. They thrive in the safe and friendly environment with plenty of laughs. We have received comments such as: “This is the highlight of my week, it’s so nice to meet up with my friends and make new ones,” “We are always having fun and I love the bingo sessions” and “It’s helped my confidence and I want to learn how to cook better.” With the co-operation and approval of our landlord, Sockett Properties Ltd., many improvements have been made at minimal cost such as:- Repairing defective water pipes above vaults in market toilet area. Clearing weeds from front elevation and car park. Repairing rainwater goods and clearing gully in car park. Redecorating old blank doorways to front elevation. Fitting draught strips to entrance doors and staining (stain donated by B Jenkins and Sons Ltd). Fit new hanging rails for internal curtains. Re-decorating w.c. wall and end of vault 1 following water ingress. Erecting shelves in rear storage area. Installing replacement LED strip lights to reduce electricity use. Replacing defective sink mixer tap. Due to personal reasons, I am standing down as the Chair and member of the Board of Trustees. I do however wish to continue supporting BVB as a volunteer. Tom Forbes ## **Manager’s Report** **Monitoring Statistics: April 22-March 23** Numbers of volunteers placed (all ages) Numbers of young volunteers placed (aged 14 - 25 yrs.) Number of new opportunities created for 14 - 25-year-olds Total number of new opportunities created on the Volunteering Website Number of volunteers supported to enter a volunteering opportunity (in addition to those placed) BRECON VOLUNTEER BUREAU (CHARITY No 514686) STATEMENT OF FINANCIAL ACTIVITIES ST FOR THE YEAR ENDED 31 MARCH 2023 Independent Examinerfs Report on the Accounts for the Year Ended 31 March 2023 Report to the Trustees of Brecon Volunteer Bureau - Charity No 514686 Respective The charitls trustees are responsible for the preparation of the accounts. Responsibilities of The charity's trustee5 consider that an audit is not required for this year Trustees and Examlner under Section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. I have examined the accounts provided to me under section 14S of the Charities Act, and followed the procedures laid down in the general Directions Eiven by the Charity Commission lunder section 1451511bl of the Charities Act), and state whèther particular matters have come to my attention. Basis of Independent My ￿VIeW was carried out in accordance with general directions given by Examiner's the Charity Commission. An examination includes a review of the Statement accountinE records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and faiff view and the report is limited to those matters set out in the statement below. Independent Examiner's Statement In connection with my examination, no matter has come to my attention l. Which gives me reasonable cause to believe that, in any material respect, the requirements.. To keep accounting records in accordance with section 130 of the Charities Act; and To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met,. or 2. to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached Signed: Date Name Bri Kerley FCCA Addre55 Sutherland Beck, Didcot, Oxon Administrative Inforrnation Elected Trustees: Christine Williams, Michaela Davie5 Chair.. Vice-chair.. Treasurer: Secretary.. Tom Forbes leuan Williams Cerian Martin Hannah Poulsom Richard Wootten resigned as a Trustee on 26 October 2022 A¢¢ounts Approved by Board on 15, June 2022 Financial Accounts for the year 2022-2023- Brecon Volunteer Bureau The statement of Financial Activities is shown on the following pages for the year ended 31" March 2023. The overall position 15 a surplus of £432. The reporting to the Board through the year has been to monitor spend aBainst grant funds and provide periodic reports to the funding bodies. The Balance Sheet is a corbsolidated account. Core Business The Core Business of Brecon Volunteer Bureau is the running of the office, which include5 rent and a550ciated office overheads, as well as costs for one office manager. DurinE the year. an additional person was employed for six month5. During 2022123 BVB wa5 primarily funded by PAVO and Powys County Council. ln 2021122, funding wa5 received from Powys Local Health Board and the Moondance Foundation but these sources of funding were not recurring in 2022123. Signed: Date Name Bri Kerley BRECON VOLUNTEER BUREAU. INCLUDING COMMUNITY KITCHEN INCOME AND EXPENDITURE STATEMENT FOR THE YEAR ENDED 31 MARCH 2023 2021-22 E INCOME Grants 2,720 Powys County Council 1,381 Powys Local Health Board 6.977 Other via PAVO 2,880 Moondance Foundation 450 Rotary Club O Accommodation Sharing 14,408 2022-23 8,420 7,983 1,830 18,233 Other 586 Other- vault hire 90 Fundraising 697 Repair Café 3,059 Community Kitchen 23 Bank Interest 83 Petty Cash 920 Donations 5,458 19.866 TOTAL INCOME 304 6.670 52 80 296 7,403 25.635 EXPENDITURE Sala and Assoclated 11,996 Salaries 11,996 15,623 15,623 Runnin Costs 2,667 Electricity, Heat & Light 3,200 Rent 335 Insurance 20 Photocopy & Stationery 426 Telephone 55 Equipment & Software O Advertising & Promotion 225 Other 212 Training 246 Professional Fees 1,137 Fixtures & FittinES 74 Repair café 1,106 Community Kitchen Food Purchases O Refreshment5 9,703 21,699 TOTAL EXPENDITURE 2,308 3,238 398 12 466 187 388 140 562 222 1,663 9,581 25.204 11,8331 NET SURPLUSI{DEFICITI 432 BRECON VOLUNTEER BUREAU. INCLUDING COMMUNITY KITCHEN Balance Sheet as at 31 March 2023 2021-22 £ Current Assets 9,502 Lloyds Current Account 5,128 Investment- Monmouthshire O Debtors 123 Repair Cafe Petty Cash 237 CORE Petty Cash 14,990 2022-23 9,919 5.180 206 116 15,422 Current Liabilities O Accruals/Creditors 14,990 CURRENT ASSETS LESS CURRENT LIABILITIES 15,422 Ca ital and Reserves 16,823 Balance brought forward 14,990 Nei Surplus/lLossl for the Year -1,833 Core Business 432 14.990 FUNDS CARRIED FORWARD 15,422 BRECON VOLUNTEER BUREAU (CHARITY No 514686) STATEMENT OF FINANCIAL ACTIVITIES ST FOR THE YEAR ENDED 31 MARCH 2023 Independent Examinerfs Report on the Accounts for the Year Ended 31 March 2023 Report to the Trustees of Brecon Volunteer Bureau - Charity No 514686 Respective The charitls trustees are responsible for the preparation of the accounts. Responsibilities of The charity's trustee5 consider that an audit is not required for this year Trustees and Examlner under Section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. I have examined the accounts provided to me under section 14S of the Charities Act, and followed the procedures laid down in the general Directions Eiven by the Charity Commission lunder section 1451511bl of the Charities Act), and state whèther particular matters have come to my attention. Basis of Independent My ￿VIeW was carried out in accordance with general directions given by Examiner's the Charity Commission. An examination includes a review of the Statement accountinE records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and faiff view and the report is limited to those matters set out in the statement below. Independent Examiner's Statement In connection with my examination, no matter has come to my attention l. Which gives me reasonable cause to believe that, in any material respect, the requirements.. To keep accounting records in accordance with section 130 of the Charities Act; and To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met,. or 2. to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached Signed: Date Name Bri Kerley FCCA Addre55 Sutherland Beck, Didcot, Oxon Administrative Inforrnation Elected Trustees: Christine Williams, Michaela Davie5 Chair.. Vice-chair.. Treasurer: Secretary.. Tom Forbes leuan Williams Cerian Martin Hannah Poulsom Richard Wootten resigned as a Trustee on 26 October 2022 A¢¢ounts Approved by Board on 15, June 2022 Financial Accounts for the year 2022-2023- Brecon Volunteer Bureau The statement of Financial Activities is shown on the following pages for the year ended 31" March 2023. The overall position 15 a surplus of £432. The reporting to the Board through the year has been to monitor spend aBainst grant funds and provide periodic reports to the funding bodies. The Balance Sheet is a corbsolidated account. Core Business The Core Business of Brecon Volunteer Bureau is the running of the office, which include5 rent and a550ciated office overheads, as well as costs for one office manager. DurinE the year. an additional person was employed for six month5. During 2022123 BVB wa5 primarily funded by PAVO and Powys County Council. ln 2021122, funding wa5 received from Powys Local Health Board and the Moondance Foundation but these sources of funding were not recurring in 2022123. Signed: Date Name Bri Kerley BRECON VOLUNTEER BUREAU. INCLUDING COMMUNITY KITCHEN INCOME AND EXPENDITURE STATEMENT FOR THE YEAR ENDED 31 MARCH 2023 2021-22 E INCOME Grants 2,720 Powys County Council 1,381 Powys Local Health Board 6.977 Other via PAVO 2,880 Moondance Foundation 450 Rotary Club O Accommodation Sharing 14,408 2022-23 8,420 7,983 1,830 18,233 Other 586 Other- vault hire 90 Fundraising 697 Repair Café 3,059 Community Kitchen 23 Bank Interest 83 Petty Cash 920 Donations 5,458 19.866 TOTAL INCOME 304 6.670 52 80 296 7,403 25.635 EXPENDITURE Sala and Assoclated 11,996 Salaries 11,996 15,623 15,623 Runnin Costs 2,667 Electricity, Heat & Light 3,200 Rent 335 Insurance 20 Photocopy & Stationery 426 Telephone 55 Equipment & Software O Advertising & Promotion 225 Other 212 Training 246 Professional Fees 1,137 Fixtures & FittinES 74 Repair café 1,106 Community Kitchen Food Purchases O Refreshment5 9,703 21,699 TOTAL EXPENDITURE 2,308 3,238 398 12 466 187 388 140 562 222 1,663 9,581 25.204 11,8331 NET SURPLUSI{DEFICITI 432 BRECON VOLUNTEER BUREAU. INCLUDING COMMUNITY KITCHEN Balance Sheet as at 31 March 2023 2021-22 £ Current Assets 9,502 Lloyds Current Account 5,128 Investment- Monmouthshire O Debtors 123 Repair Cafe Petty Cash 237 CORE Petty Cash 14,990 2022-23 9,919 5.180 206 116 15,422 Current Liabilities O Accruals/Creditors 14,990 CURRENT ASSETS LESS CURRENT LIABILITIES 15,422 Ca ital and Reserves 16,823 Balance brought forward 14,990 Nei Surplus/lLossl for the Year -1,833 Core Business 432 14.990 FUNDS CARRIED FORWARD 15,422