2024-09-30-accounts

Annual Report – 1.10.2023 – 30.9.2024

Sincere thanks to all of the committee, the volunteers and partners who have supported our work throughout this busy year. As Trustees and volunteers we take our responsibilities seriously and will continue to work hard and with integrity on behalf of the Trust.

Not to single anyone out but I would like to thank Sarah for her diligence in her role as secretary and Sue Fisher for her efficient overview and maintenance of our finances, Chris, Lucy, BiBi and Nick and the other volunteers for their work on the fun day, David, Lindsey and Joyce for being Face Book Admin, Lucy for producing the newsletters etc and John for project managing maintenance work, organising the flags and the Photo/memory Wall, Carla and Bridie for once again leading the Walking Nativity project.

The committee has continued to regularly meet to carry out our responsibilities and ensure the relevance and sustainability of the Trust.

We have responsibly managed our finances and maintained systems and procedures that enabled us to continue our offer of a safe and welcoming village resource (The Hall) and a wide variety of community activities:

• There have been no appointments or resignations from the committee

• We have developed and adopted a Notifiable Critical Incident report Form and process

• We have developed and adopted a Fire safety Policy and risk Assessment

• All paperwork has been submitted to the Charity Commission and Cadent on time

• We have developed a Trust activity calendar that is linked to the new village web site

• We regularly update our booking information to ensure the best offer

• We continue to attend partners meeting to enhance our offer: Parish Council, Quarries, Church and PAG

Subjectively we feel there is a greater feeling of community spirit that is evidenced by more people volunteering and engaging in community events.

We received funding from DMBC Mental Wellbeing Micro Grant 2024 to support refreshments and other costs for 9 VHT events. Marshalls and Breedons and Hisense supported activities at the fun day.

The hall continues to be used for on going and one off community activities, voting and Parish Council and Trust meetings. It has also been used for a consultation event. Bookings, refreshments and raffles at events provide us with much needed

revenue that enables up to carry out the ongoing maintenance in the hall and our continued support of community activities.

Maintenance and resources:

• We now have a new electricity Smart Meter and we have agreed to stay with our current provider

• Funding provided by Breedons enabled us to purchase 4 commercial grade gazebos

Volunteers:

This year has seen an increase in the number of volunteers supporting the work of the Trust, we offer them, our partners, our sincere thanks. We could not be developing our offer without them.

• Serving refreshments at events

• Providing cakes etc for events

• Activities at the Fun Day

• Produce and delivery of the newsletter

• Providing raffle and tombola prizes

• Maintaining the garden and hanging baskets at the hall

• Litter picking (including young man using this activity to gain his Duke Of Edinburgh Bronze Award)

• Leading on the Walking Nativity and taking on many roles and support of the event

• Building the ponds Duck House

• Planting bulbs throughout the village

• Maintaining the pond

• Processing the memory/photo Wall

Partnerships

We have maintained our proactive partnerships with Breedon's, the Church, the Parish Council, The Three Tuns and our Ward Councillors. With thanks to all of them for their continued support.

What we have done this year

• Maintained our profile and relationships with the community thus increasing the number of people involved in the work of the Trust

• Completed the work and officially reopened the Phone Box library

• A fire safety audit was carried out. We are working to address the suggested changes to be made

• Produced and delivered newsletters to every house in Stainton, Wilsic and Lambcote (135 houses)

• Organised a collection point in the hall for the local Hygiene project

• Begun the work of compiling and presenting the memory/photo wall to celebrate the history of the village

• Supported the work of the Parish Council including the planting project

• We have continued to manage the village Face Book group and community page, with an increasing number of registered users

• Hosted the Meet Your Neighbour coffee morning, 25 people attended

• Hosted the Bluebell Wood coffee morning that raised £109. The community donated many cakes for the event. 25 people attended

• Continued to market and subsidise the 2 yoga sessions delivered in the hall

• Organised a women's summer catch up and pamper session in the hall

• Increased the number of people taking part in the 100 club

• Provided refreshments to the 7 volunteers who were carrying out the annual maintenance of the pond

• Funded and delivered the community fun day. This year offered more activities for all ages and abilities. Despite inclement weather approx 100 people joined in the activities that included the annual rounders match. Refreshments were once again provided by Maltby scouts. We secured a temporary alcohol licence for this event. The city Mayor attended, she was previously unaware of our village !, as were many of the council departments (often causing residents much frustration!) They all now know we are a Doncaster village!!!

• We brought additional decorations and funded and hosted a Halloween open house in the hall, this was also offered as a safe place for residents who didn’t want to be on there own whilst people were Trick or Treating. 28 people of all ages attended

• Together with the Parish Council we funded Maltby Brass band Christmas Carol sing-along and provided refreshments (that were hosted by a resident). This year for the first time for a long time we arranged for Santa (Tickhill Lions) to visit at the same time. Approx 85 people attended

• Funded Rotherham Youth Choir Christmas concert in the church and provided refreshments in the hall.

• Hosted a Christmas wreath making workshop - 15 people attended

• Funded and supported the Stainton Walking Nativity- 120+ people took part. Maltby Scouts provided the refreshments

• Provide a regular Stainton update in the Parish magazine

• We have begun building a new partnership with Tarmac quarry

• We now regularly attend DMBC Positive Action Group

• We celebrated the 25th anniversary of the opening of the Village Hall by hosting “Stainton Stories”. 8 Local Legends shared their stories of living in Stainton. We provided a display of archive material. Residents also brought along their memorabilia and informally shared their stories. We provided a buffet and other refreshments. The event was also the launch of our Oral History Project.

In partnership with St Winifred's church we hosted a number of events and offering refreshments in the hall:

• Church service & provided 35 Easter eggs for the egg hunt, 23 people attended

• Mothering Sunday service and presentation of primulas to women

• Harvest Festival service – with the hall being the collection point for donations of food from the village and donated to Maltby Food bank.

• Armistice day and Remembrance Day service including Village Hall Trust wreath laying and supporting 5 local young people to commemorate the 5 young men that died in the WW1,19 people attended.

Christingle service was held in the church

We will continue to build on the committent and momentum that we have. Our plans for 2025 will include:

• Painting the emergency doors and source a new canopy

• Seeking funding to replace the kitchen and adding additional storage throughout the hall and store cupboard

• Seek funding to completing the lighting and heating (to include the kitchen and toilets) upgrade and to replace the notice boards

• Developing more polices and task profiles as required

• Seek to increase the number of trustees

• Increasing our marketing of the village hall to external agencies and residents

• Continuing to encourage members of all ages and abilities in our community to engage with the Trust, become volunteers, attend and support activities and make their views and ideas known to us

• Continuing to maintain the upkeep of the hall carrying out remedial work as required, decorate the hall and install insulated curtains at all of the windows

• Seek funding to build on the success of the Stainton Stories event to begin an Oral History Project

• Continue to display archive material about the hall and the village

• Funding and hosting the annual fun day and rounders match

• Continuing to host occasional coffee mornings/pop ins, including a charity fund raising event for the Maltby Scout Troop

• Continuing to deliver a range of activities that will engage all ages and abilities, including joint events with the Parish Council, community members and the church

I feel that I can speak for all of us in saying that we all remain motivated in our work within the Village Hall Trust and with our external partners to ensure our village will be as good as it can be.

We encourage people to get involved with the work of the Trust. But we do need your help. Please speak to us, come to our meetings, help us plan and deliver activities, become a volunteer or lead an activity. We will give as much support as you need.

Stainton is a great Village, a lovely place to live.

Let’s all continue to work together to try and improve things for our community.

TREASURERS REPORT:

The income for the year was £9,469 and expenses were £9,816 with a net loss of £347 and total financial reserves £19,821.

Capital items added to the asset register:

Gazebos £2,799 Speakers £181

ELECTION OF OFFICERS:

Chair	Sue Barratt	Proposed	SF Seconded JF
Vice Chair	John Fisher	Proposed DB	Seconded SB
Secretary	Sarah Brown	Proposed DBSeconded SB
Treasurer	Sue Fisher	Proposed SB	Seconded

Stainton Vlllage Hall Trust- Balance Sheet Income Expendlture 2023/24 Year End Balan￿ Brought Forward 2022123 2023124 £ 20,218.63 2022123 Events Total 2,631.93 2,631.93 £ 3,662.10 £ 3.662.10 £ 1,353.92 £ 1.353.92 £ 2.374.09 £ 2.374.09 AdminlstratloTr Miscellaneous Hall Rental Grants1Donat￿ns Cleaning Maintenance Insurance Rates Memberships Utilities- WaterlElertric Capital Items Music Licence 55.87 2,044.50 1,180.40 12.30 £ 2.923.C £ 2.710.00 £ 1.022.53 405.16 229.00 446.25 774.71 472.58 45.83 26.40 £ 1.260.45 £ 2.130.20 154.80 970.57 267.09 292.90 431.25 484.33 495.83 48.27 26.40 £ 1,283.51 £ 2,980.22 162.(Kl 187.21 161.70 Tot•1 6,099.91 E 9,469.10 £ 8.321.83 £ 9￿16.46 In Y2ar Profit/Deficit 347.36 Bank Balance Ist Oct 2023 Income Total £ 20,218.63 9,469.10 £ 29,687.73 Capital Assets Purchased Annual Depriciation Totsl Asset Current Value £ 2.980.22 £ 1.244.93 £ 4.979.56 Expenditure Totsl Unpresented Cheques {1} Totsl Outstanding lTrvoices11) Total 9.816.46 £ 19,871.27 50.(KJ £ 19,921.27 109.50 £ 19,811.77 Cash in hand Grand Totsl 9.82 £ 19,821.59

stsinton vtiiage Mail Trust - Asset Register 20Z3j24 Item Electric Kettle Fire Extinguishes Decking Village Fun Day Signs Megaphone Benche5 for Deckin8 Outdoor Chalrs Gazebo Speakers noof Date Purchased 30/0412021 15/0412021 18/0612021 17/0612022 29/0612022 /0212023 10/0712023 23/0512024 OV0712024 Date Sold Guarantse Cost Anrnal Dep 49.99 20.CQ% 17.98 20.CX)% £ 2.9L)).LKI 20.CX)% £ 119.09 20.(KWA 20.LN 20.IXI% 20.(JYA 20.1 20.￿% Prev fli. Dep. Thts year Current Value Dep % 25.59 £ 5.12 £ 20.47 9.20 £ 7.36 1.484.80 £ T6.21 £ 8.31 £ 1.118.96 £ 5LI.20 £ 2.799.28 £ 180.94 £ 1.84 £ 296.96 E 15.25 £ 1.67 £ 225.80 £ 102.24 £ 559.85 £ 36.19 £ 1.187.84 12.99 £ 1.411.20 £ 639.iXI £ 2.799.28 £ 180.94 60 io 903.16 408.96 2,239.42 144.75 50 20 20 1,244.93 £ 4,979.56