2023-09-30-accounts

Trustee Annual Report 2024

Covering 1.10.2022 – 30.9.2023

We feel that that we all remain motivated by wanting our village to be as good as it can be and that we take our responsibilities as Trustees and volunteers seriously and will, going forward continue to work hard on its behalf.

We have to give thanks to all of the committee and the volunteers who have supported the work of the Trust during this busy period.

Not to single anyone out but special thanks go to Sarah for her diligence in her role as secretary, Sue F for her efficient overview and maintenance of our finances, Chris, Lucy, BiBi and Nick for their work on the fun day, David, Lindsey and Joyce for being FaceBook Admin, Lucy for producing the newsletters and John for project managing maintenance work, Carla and Bridie for developing and leading the Walking Nativity project and Maltby Scouts for providing refreshments (and tent pegs!!) at the Fun day.

The committee has continued to regularly meet to carry out our responsibilities and ensure the sustainability of the Trust. We continue to responsibly manage our finances and maintained systems and procedures that enabled us to continue our offer of a safe and welcoming village resource (The village hall) and provide or support a wide variety of community activities.

There have been no appointments or resignations from the committee We have developed and adopted a Wi-Fi safe and fair usage policy All paperwork has been submitted to the Charity Commission on time We have updated our booking information to reflect a discount for residents We have a new bank account that enables us to use internet banking We have changed electricity provider.

There has been an increase in the community engaging with activities and subjectively it feels there is a great feeling of community spirit.

We received funding from DMBC Ward Councillors budget to develop the WiFi hub and the Earl of Scarborough gave us a donation towards the cost of the walking nativity. Breedons and Marshalls donated to the Funday and Breedons have donated the cost of 4 new gazebos to replace the ones that were lost in the bad weather.

The hall continues to be used for on going and one off community activities and Parish Council meetings. We have maintained the regular bookings from

Yorkshire Adoption Society, who continue to be very happy with the flexibility the hall offers. The hall has been hired for children's birthday party.

Bookings, refreshments and raffles at events provide us with much needed revenue that enables up to carry out the ongoing maintenance in the hall and support community activities.

Maintenance undertaken and resources brought

• Strengthened and treated the decking in readiness for the 2 sustainable benches we have purchased

• Sorted out the loft and the store cupboard

• LED dimmable lighting is now in place in the hall

• We have repaired leaking guttering

• We have re-enforced the exterior of the emergency door

• Door curtain in the kitchen

• Soap dispensers in the toilets

• Replaced faulty timer on the watering system

• We have purchased 70 plastic chairs for community and activity use

• Brought new bunting for the village public spaces and flags for the decking

Volunteers

This year has seen an increase in the number of volunteers supporting the work of the Trust, we offer them, our partners, our sincere thanks. We could not be developing our offer without them.

• Refreshments at events

• Activities at the Fun Day

• Craft activities

• Produce the newsletter

• Providing raffle and tombola prizes

• Maintenance work including building and sighting the benches

• Maintaining the garden and baskets around the hall

• Producing and installing signage for the Wi-Fi hub

• Litter picking, including a young man doing his Bronze Duke of Edinburgh Award volunteering module

• Producing draught excluders for all the doors in the hall

• Leading on and developing the Walking activity and taking on many roles within the nativity

• Building the Stainton nativity manger

• Delivering newsletters

• Rebuilding planters

• Hosting the village Coronation Party

• Planting bulbs etc. throughout the village

• Local councillors delivering sand bags to the hall

Partnerships

We have maintained our proactive partnerships with Breedon's, the Church, the Parish Council, The Three Tuns and our Ward Councillors. With thanks to all of them for their support

What we have done this year

• Maintained our profile and relationships with the community thus increasing the number of people involved in the work of the Trust

• Continued to work with the Parish Council to “sort out the telephone box”

• Produced and delivered bi monthly newsletters to every house in Stainton, Wilsic and Lambcote (135 houses)

• Secured funding to install the Wi-Fi hub on the decking

• Attended the 100 year memorial service for the Miners killed at Maltby pit

• Attended on behalf of the village a DMBC planning meeting in support of the expansion of the Breedons quarry

• Hosted the Meet Your Neighbour coffee morning, 25 people attended

• Hosted the Bluebell Wood coffee morning that raised £133. The community donated the cakes for the event. 28 people attended.

• Continued to subsidise the 2 yoga sessions

• Supported the work of the Parish Council planting project

• Increased the number of people taking advantage of the 100 club

• Provided refreshments to the 20+ volunteers who were clearing the pond and for those doing the litter picks

• Funded and delivered a third community fun day. This year offered more activities for all ages and abilities. Approx 130 people joined in the activities that included the annual rounders match.

• Funded and hosted a Halloween open House in the hall, 19 people attended. This also was a “refuge” for people who didn’t want to be on their own when people were Trick or Treating.

• Part funded Maltby Brass band Christmas Carol sing-along in the village hall and provide refreshments. Approx 65 people attended

• Funded Rotherham Youth Choir Christmas concert in the church and provide refreshments in the hall

• Hosted a Christmas wreath making workshop - 26 people attended

• Funded and supported the 1[st] Stainton Walking Nativity- 120+ people took part

• We now provide a regular Stainton update in the Parish magazine

• In partnership with St Winifred's church hosted a number of events and offering refreshments in the hall:

• Easter Egg hunt and church service, 35 people attended

• Mothering Sunday service and presentation of flowers to women, 22 people attended

• Pilgrimage from St. Marys to St. Winifreds, 42 people attended

• Harvest Festival service – with collected donations of food from the village and donated to Maltby Food bank

• Armistice day and Remembrance Day service including Village Hall Trust wreath laying and supporting 5 local young people to commemorate the 5 young men that died in the WW1, 22 people attended

• Christingle service, 45 people attended

We will continue to build on the committent and momentum that we have. Our plans going forward include:

• Painting the emergency doors and sourcing a new canopy

• Costing a new kitchen and additional storage throughout the hall and store cupboard and renewing the counter and cupboards in the hall

• Redecorating the hall

• Installing insulated curtains at every window

• Completing the lighting upgrade

• Developing more polices and task profiles as required

• Increasing hall bookings by marketing the village hall to external agencies

• Continuing to encourage members of all ages and abilities in our community to engage with the Trust, become volunteers, attend and support activities and make their views and ideas known to us

• Continuing to host occasional coffee mornings

• Continuing to maintain the upkeep of the hall by carrying out reactive remedial work

• Continuing our work with the Parish Council to repair and repurpose the telephone box

• Funding and hosting the annual fun day and rounders match

• Continuing to deliver a range of activities that will engage all ages and abilities, including joint events with the Parish Council, community members and the church

We encourage people to get involved with the work of the Trust. But we do need your help. Please speak to us, come to our meetings, help us plan and deliver activities, become a volunteer or lead an activity. We will give as much support as you need.

Stainton is a great village, a lovely place to live. We will continue to work together to offer or support community activity.

Year End Balance Brought Forward Events Total Administraton Miscellaneous Hall Rental Grants/Donatons Cleaning Maintenance Insurance Rates Memberships Utlites - Water/Electric Capital Items Music Licence EPC Certfcate Total In Year Proft/Defcit Bank Balance 1st Oct 20212 Income Total Expenditure Total Unpresented Cheques (2) Total Outstanding Invoices (3) Total Cash in hand Grand Total

Stainton Village Hall Trust - Balance Sheet Income Expenditure 2021/22 2022/23 2021/22 2022/23 £ 22,459.32 £ 3,322.10 £ 2,631.93 £ 2,451.77 £ 1,353.92 £ 3,322.10 £ 2,631.93 £ 2,451.77 £ 1,353.92 £ 39.22 £ 55.87 £ 523.42 £ 1,022.53 £ 1,212.00 £ 2,044.50 £ 211.25 £ 405.16 £ 259.50 £ 1,180.40 £ 150.00 £ 229.00 £ 248.75 £ 446.25 £ 757.41 £ 774.71 £ 459.05 £ 472.58 £ 85.76 £ 45.83 £ 26.40 £ 26.40 £ 187.21 £ 945.12 £ 1,260.45 £ 132.08 £ 2,130.20 £ 139.20 £ 154.80

£ 4,832.82 £ 6,099.91 £ 6,130.21 £ 8,321.83 -£2,221.92 £ 22,459.32 Capital Assets Purchased £ 2,130.20 £ 6,099.91 Annual Depriciaton £ 811.08 £ 28,559.23 Total Asset Current Value £ 3,244.27 £ 8,321.83 £ 20,237.40 £ 200.00 £ 20,437.40 £ 231.50 £ 20,205.90 12.73 £ 20,218.63

Stainton Village Hall Trust - Asset Register 2022/23

Item	no of	Date Purchased	Date Sold	Guarantee	Cost	Annual Dep	Prev fg.	Dep. This year	Current Value	Dep %	Age
Electric Ketle	1	4/30/2021		1	£ 49.99	20.00%	£ 31.99	£ 6.40	£ 25.59	60	3
Fire Extnguishes	2	4/15/2021		1	£ 17.98	20.00%	£ 11.50	£ 2.30	£ 9.20	60	3
Decking	1	6/18/2021		1	£ 2,900.00	20.00%	£ 1,856.00	£ 371.20	£ 1,484.80	60	3
Village Fun Day Signs	2	6/17/2022		0	£ 119.09	20.00%	£ 95.27	£ 19.06	£ 76.21	40	2
Megaphone	1	6/29/2022		0	£ 12.99	20.00%	£ 10.39	£ 2.08	£ 8.31	40	2
Benches for Decking	2	2/9/2023		10	£ 1,411.20	20.00%		£ 282.24	£ 1,128.96	20	1
Outdoor Chairs	50	7/10/2023		0	£ 639.00	20.00%		£ 127.80	£ 511.20	20	1
								£ 811.08	£ 3,244.27