## **Trustees’ Annual Report for the period**
**From 6 April 2021 to 5 April 2022**
**Charity name: The Exeter West Group**
**Charity registration number: 514548**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 To preserve and maintain Exeter West
of the charity as set out Signal Box and to make it available to
in its governing the public as a working museum of
document railway signalling and practice
Summary of the main Para 1.17 and During the year under review the
1.19
activities in relation to signal box was maintained in working
those purposes for the order and demonstrated to visitors to
public benefit, in the Crewe Heritage Centre throughout
particular, the activities, the period for which the Centre was
projects or services open
identified in the
accounts.
Statement confirming Para 1.18 The trustees follow the law regarding
whether the trustees public benefit and have regard to the
have had regard to the guidance issued by the Charity
guidance issued by the Commission
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
## **Achievements and Performance**
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SORP reference
During the year under review the
signal box was maintained in working
order and demonstrated to visitors to
Summary of the main the Crewe Heritage Centre throughout
Para 1.20
achievements of the the period for which the Centre was
charity, identifying the open. This has provided a public
difference the charity’s benefit by preserving an historic
work has made to the building and educating the public in
circumstances of its relation to the history and practice of
beneficiaries and any railway signalling in the United
wider benefits to society Kingdom in general and the Exeter
as a whole. area in particular.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The charity was in a strong financial
financial position at the position at the year end with cash
end of the period reserves that were sufficient to
maintain the signal box in good
condition for the foreseeable future
Statement explaining the Para 1.22 Cash reserves are held to fund the
policy for holding maintenance and running of the signal
reserves stating why they box
are held
Amount of reserves held Para 1.22 £50,616.85 as at 5 April 2022
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially Para 1.24 Not applicable
in deficit
Explanation of any Para 1.23 Not applicable
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s To preserve and maintain Exeter West
trusts: Signal Box and to make it available to
the public as a working museum of
railway signalling and practice
Type of governing Para 1.25 Written constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 The charity is an unincorporated
constituted? association governed by a written
(e.g unincorporated constitution
association, CIO)
Trustee selection Para 1.25 Trustees are elected from within the
methods including details charity’s membership at the charity’s
of any constitutional annual general meeting
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure Para 1.51 and any wider network with which the charity works Relationship with any Para 1.51 related parties Other
## **Reference and Administrative details**
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Charity name The Exeter West Group
Other name the charity
uses
Registered charity 514548
number
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||Charity’s principal
address|Crewe Heritage Centre, Vernon Way, Crewe CW1 2DB||
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Michael Ratcliff Chairman
2 David Thomas
3 Simon Barber Treasurer
Tony Thurgar Membership
4
Secretary
5 Raoul Beaman
6 Steve Tull
7 Dave Evans
8 Andrew Law
9 Bob Young 6.11.21 to 5.4.22
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** M Ratcliff **Full name(s)** Michael Ratcliff
**Position (eg** Chairman **Secretary, Chair, etc)**
**Date** 21 January 2023
## **The Exeter West Group Income and Expenditure Account For the year ending 5[th] April 2022**
**The Exeter West Group Statement of Source and Application of Funds For the year ending 5[th] April 2022**
**The Exeter West Group Summary of Balances For the year ending 5[th] April 2022**
## **Notes to the Accounts**
1. All items of income and expenditure are respectively credited or debited to the accounts when credited or debited to the Group's bank account.
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2. The Cost of Sales in 2021-22 is zero as we planned for (and made) few sales during the forced closure of the Heritage Centre for much of the season, ~~and so p~~ urchased no new stock.
3. Subscriptions include one new life member, G.Wilson, to whom the group is most grateful.
4. The Group has been fortunate this year to receive a legacy of £25,000 from the estate of our founder and president, P.Jordan, which makes the Group financially secure and protects us against further expenditure that is likely to be needed on our signal box to cope with the inevitable deterioration of the building over time. The Group also wishes to acknowledge all the members and visitors who have made donations this year, including generous gifts from M.B.Handscomb, M.Ratcliff and I.Wannell, and a further donation from Crewe Heritage Trust towards our cost of insurance. The Group also thanks all those members who habitually top up their annual subscription with a donation.
5. Maintenance of the signal box has re-started after none could be undertaken last year, when the Heritage Centre was closed by Covid restrictions. The principal maintenance job undertaken this year has been the painting of the signal box exterior, the adjoining hut, and part of the GUV.
6. 'Other' costs are the general costs of opening the box to visitors, the largest of which is usually fuel for the stoves, and with the Centre closed for most of the season, there were no such costs this year or last.
7. Stock is valued at nil. Exeter West Signal Box and all associated fixtures and fittings are valued at nil.
## **M Ratclif S J Barber Chairman Treasurer**
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## **Independent Examiner’s Report to the Trustees of the Exeter West Group on the Accounts for the year ended 5[th] April 2022**
I report to the Trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 5[th] April 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and, in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect:
- Accounting records were not kept in accordance with section 130 of the Act, or
- The accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 26[th] January 2023 Name: Philip. M. Jolly Address: ‘Silverhill’, 3, Treveor Gardens, Modbury, PL21 0TE