The Cosy Hall Community Trust ## Trustees’ Report for the Year Ending 31[st] December 2021 ## 1. Trustees: Trustees during the year were: President and Holding Trustees Mrs S Miles MBE (Hon President, Holding Trustee) Mr TR Bentham (Holding Trustee) Mrs K King (Holding Trustee) Officers Dr V Talbot (Hon Chair) Mr M Wiggin (Hon Vice Chair) Mr G Spurr (Hon Treasurer) Mr D Clancy (Hon Assistant Treasurer) Mrs M Wynn OBE (Hon Secretary) ## Representative and Elected Trustees Mr B Cannon Mrs L Cawthorne Cllr A. Forrester Ms Jan Sterling Mrs S Wiggin ## 2. Principal Activities The Trust is a registered charity whose principal activity is to provide the facilities of a village hall for the community of Newport to be used for meetings, classes, lectures and public performances and for other forms of leisure and recreation activities. ## 3. Review of the Year The ongoing nature of the pandemic has meant that the committee has had to keep up with the ever-changing nature of government requirements to manage covid risks. This has not been easy, but we are proud to say that we were engaged by our local health protection hub at Telford and Wrekin Council between February and June to be a lateral flow test centre and distribution centre of LFT kits. Committee meetings were held virtually on Zoom until the late autumn when we switched back to meeting face to face. The officers have worked hard with ongoing improvements to our governance, putting in considerable effort into updating and developing our H+S policies and signing off on our business risk assessment. In addition to this we have also adopted a trustee’s code of conduct to ensure clarity around the role and the level of commitment required. And, as a committee, we have continued to improve the hall: re-painting the outside, completing remedial works on the roof, servicing and tuning the grand piano, cleaning the carpets, repairing/replacing broken blinds and chairs. We have also developed a new website. Martin Wynn, the previous administrator who kindly volunteered to step back into his previous role in a volunteer capacity after the previous administrator resigned stepped down again in July, smoothly handing over to Tim Dent our new hall manager. Tim brings several decades of experience in both management and practical work and is making a material difference to running of the hall. Cosy Hall remains in a strong financial position. Signed on behalf of the trustees V Talbot Chair of the Cosy Hall Charitable Trust Date: 28/05/2022 The Cosy Hall Conmiunity Trust ancial Statements For the Year Ended 31st December 2021 Contents Page Independent Exatnincr's Rep)rt Statemcth of Financial Adiviiies Balance Sheet Movement of FUTh ANNF.X A- SPENDING PiANS ANNF￿ B. RESERVES POLICY Charity Number 514505 INDEPENDENT EXAMINER'S REPORT TO THE TRusfEFS OF t1￿ 31st D¢ccth 2021. &8 stl out on 2 ￿4. As TTY51tts are TE4￿￿￿￿11t for th¢ of tr ar£oll￿ It is my respFJthility to on the basis of s￿¢Ified in thc Dve*ar ended 31st Dec¢nkn 2tr Total Y 3111Y20 3111%2l Incorne from hirin85 'É 639_).77 '£ 10375. 208.46 210.03 '£ lom￿.(￿> Intere RLH Swrt grants off￿181 use (Covid t¢5tiog ccntrc) Otkr in¢onK {e.g. Pkntocopying) 7.10 '£ 14W)3.35 '£ ￿j10.￿) 7.10 '£ 14.80335 'É 25J20.￿j 59.70 47.W.93 Total Inc•me: .£47 Expetsdi S8larie& PAYE #ndNtC (a￿1 CkatiinB) MaiDteDartt sod Testins Gas and E￿£tr￿ltY YnsuTatKc Water atMI Drainage cbarges Adminiytrnti￿ at¥J JAnihKiai expuues Tekcomms LICe￿vI and Subscr￿110￿5 Capkal liem5 7.45&36 8225.83 3.708. 3 2.130.58 371.85 3.14183 773.83 240. 22&07 7.456.36 5 &225.83 3,708.(KJ 2.130.58 371.85 3.142.83 .£ lQ856.21 .£ ??J52.48 .£ 6.456.31 1129.16 449.64 lJ14.04 763.00 215.IX) 577.53 228.07 77.35 Totsl E4Kmdli￿rt. TlJ5 13J7 Bank A¢¢ounl• COIF and P.C8th (OeFwt) Tcrtal 3111W21 31112r20 OwiThJ b￿an￿¥ as at 1￿ JAn f16. 1￿ f ￿.1x￿) 45.559 Y 1.518 '£ 77,150 '£ 47,07T 957 101,663 E 20.590 20.710 210 '-£ 45.313 '.£ 20.710 Tfansfers from olher 8lc* Interest Le88- Payments TTrnsfers to other 911 .4 25.1(6 .4 1.171 '-£ 262TI Closing BaL9n￿ a$ at 31st 36470 f 1487 ￿￿.{xxl Page 2 BALANCE SHÉEr As at 31st Decemlw 2020 31112r21 Net Book 31112120 Net Book Value Flxed Assets Land and ￿lIdIngS FumityTg. fittings and Office equipmenl 345.430 Y 70.4ff2 % 65.8tr2 5.994 '£ 5.784 345.430 4.660 210 '£ 345.430 '£ 4,660 350 370 Small ¢apithl with a ofk&8 thaD £2fKJ are ffjjlty )tarof pweh 31112r21 31112r20 Bank Balances Currwrt Accou ImpTest P4XXX*rtI Cash On Deposil Nel Curr•nl A￿*15 I Caplthl: 36.470 1.487 '£ 18.960 190 60 otK) '£ 77 151 '£ 427 520 Less." Creditors (An￿unt5 falliryJ dué *ithin one lAr￿unts folliryJ after on& year) 448 Capttal and Fund• Employ•d 31112121 37112r20 Restrlcted Funds Unre8tri¢ted Funds 350.094 '£ 350.094 77.427 Reslricted Funds arn U8&J as frIb￿. Fixed Assets cu￿nt Assots ('A*wd fr(AJl 350.( 350.09) Unrèstrided Funds am used a8 fon(Y•A' Fixpd A35ets xo Planned captsl tMxk8 % 7.750 13.450 und￿gnated Curreni Assets Less Credit(Ks 82.2￿3 '£ 56.697 '£ 56 697 '£ 77 427 '£ 98 163 Page 3 Total Y 31112r21 Total YIE 31112r20 Balances brought forwavd as at 1stJaTh % 77.427 '£ 350.( Not in(*me for the year 20.W7 fixed assets 228 Less depr&iation offixed assets (_Y 298) (_% 427,520 20.807 228 {_% 298) '£ 452202 {.'£ 24.512) 578 I_E 747) o) 98 163 '£ 350.￿4 8alancw carrS•d lornwd as at 3181 D '£ 427 The accounts were approved by the tru￿ at the meetin8 on the 3151 March 2022 and signed on their behalf by .. L.'.i& L.Ll-. V Talknt Chairman G Sputr Tr(*surcr Page 4 ANNEX A. SPENDNG PLANS Planned Capltal Expendilurn Iprioritized by hall devekptrwrt UnvpStrid￿ Restricted Funthng Funding Nextyear or Inunln•rt Rep￿ (31TrA) okl chairn PutAic-Auxs8 D8fibrillator r extractor control {foyer) Theatre lantem8 and (xthl desk (woved) Intemal CCTV Rolling information diway scnen Additiimal loft insulation Repla￿ {20xl damw tolthrvJ cknai PIR Itght txth8 fLY endo$￿ aroas Improved access c￿trol syslern Exterior banner ffth'ngs Draught-proofing fire e t 1,51JO 1.400 1,41KI 1.L 11)) Medlum T•mi (wlthln Iwo to y•arn) Intarior rwle(x¥ation (evtry sixth yegr. 20241 End wall inwrovemant (P*fvral or Exterior rewnting lov￿ fcMJrth year- 2025} Alr.extraction system majx deaniry 1oWVif* R￿la￿ {10x) square tables Self-acllng wyler valvgs {for Wash￿ laps) Rentsble storage lthaThJing lo(*ers Hall 2 fire da￿￿eT- repair or rwlac•me 7.IKIO 5.LM)O 3.(MXI '£ 1,SiXI 1,(KNJ Long4•nn (over fiv• y•arn. or dthrrnd) Repl8ca solid h8th*)od llc r-conditlonirKJ Intsri¢Y rndeo)ration (every sixlh year- 20301 Exterior rynting (every fourth year- 2￿29) Maskiw curtain and rail - mAln h811 Folding rcom dIV￿Jer (Hall 1} Fixed PA I s(￿nd system (Ha111) Exam I card tables I ￿CtUr&￿alr9 PaTth"tion Gr8en Room to ueate inner nwling ft Chlld-heighi furniture PC I laptop I18blel strx8ge I ￿bir￿t 8¥nal CCTV External Town Map($} WKI display (*¥e(s) Illumination of exterior $i￿age Wheels fr)r lor new) ae4JUSttc suew 1(M) Phase 3 extension {ff*•ling I store I roorrs) unc¥)s￿j '£ 20,0 '£ 10.OLMI 7.000 % 3.0 2.000 '£ 2.CKX) '£ l.Crf)O '£ 1.C '£ 1,0(M) Costings aTe all infornd &stima* Page 5 ANNEX B- RESERVES AND tNVESTMENf POLICY The Trustees have con5idcred the level of T¢s¢rves held ￿ 31° December 2021. The TTU5t maintsiDs a Reserve Fund for thre¢ nuin putTKW: as contingency to ensu￿ its long-tenn future, to cov¢r the ￿pital costs of any uninsured risks" and to generate investment tncome to offset agait)st the costs of nmning 2Dd maittiining Cw Hall. The Trustees have examina the need4 risks and challffl]ges faced by the Trust in both the short and medium term. along with relevant financial budgets. The T[￿￿tee5, TX)licy is to continue to build up its Reserve Fuod to a level that would eDabl¢ the TnESt to operate io an adverse economic situation fyom the c&sh it generate& Cosy Hall costs in the order of £7￿ per week to (in 2020). and the manawg Ch4Titsble Trt￿t is teliant for almost all of its income on r¢ntal fees in a very comwitive lo¢al nwket- there are moTe than thirty other commucial. public-seclor or charitabl¢ ren(abl¢ Yenues within a five-mile radius. The Trusvs lettin8s income is precarious and SubjL￿1 to the vagaries of the roorn rental market. The Trnstecs. immediate objective is lo tnaintain reserves equivalent to between two and three years, gross aMIu￿ Nnning ¢(￿ts (i.e. a total sum CVTTenlly roughly between £93,0(Ki and £140,(K)O: at 2019 levels). to provide ¥A)mc financial stability. aDd to meet unforeseen conting¢n¢ies and emergencie& The Tnwe¢s review the totsl reseTve5 Position annually. Reberve$ not earnMrked for irnminenl spendtng p18tt8 or lo rnect anticipa￿d contingen¢ies may be invested to produ¢¢ iTrconJe to offset against nmning cO￿S and help keep the hiring charges cotnpetitive. The Reservc Fund is an Unrestricted Furf and both th¢ wital aDd income may Ix used for any purposc within the Trust's objects. Notwithstandin8 that money may be held in Ik Reserve Fun4 the T￿￿e¢S may also from time lo titne seek grant aid for specific proiecty or io adverse circulnslan￿s, from external bodies. Page 6 The Cosy Hall Conmiunity Trust ancial Statements For the Year Ended 31st December 2021 Contents Page Independent Exatnincr's Rep)rt Statemcth of Financial Adiviiies Balance Sheet Movement of FUTh ANNF.X A- SPENDING PiANS ANNF￿ B. RESERVES POLICY Charity Number 514505 INDEPENDENT EXAMINER'S REPORT TO THE TRusfEFS OF t1￿ 31st D¢ccth 2021. &8 stl out on 2 ￿4. As TTY51tts are TE4￿￿￿￿11t for th¢ of tr ar£oll￿ It is my respFJthility to on the basis of s￿¢Ified in thc Dve*ar ended 31st Dec¢nkn 2tr Total Y 3111Y20 3111%2l Incorne from hirin85 'É 639_).77 '£ 10375. 208.46 210.03 '£ lom￿.(￿> Intere RLH Swrt grants off￿181 use (Covid t¢5tiog ccntrc) Otkr in¢onK {e.g. Pkntocopying) 7.10 '£ 14W)3.35 '£ ￿j10.￿) 7.10 '£ 14.80335 'É 25J20.￿j 59.70 47.W.93 Total Inc•me: .£47 Expetsdi S8larie& PAYE #ndNtC (a￿1 CkatiinB) MaiDteDartt sod Testins Gas and E￿£tr￿ltY YnsuTatKc Water atMI Drainage cbarges Adminiytrnti￿ at¥J JAnihKiai expuues Tekcomms LICe￿vI and Subscr￿110￿5 Capkal liem5 7.45&36 8225.83 3.708. 3 2.130.58 371.85 3.14183 773.83 240. 22&07 7.456.36 5 &225.83 3,708.(KJ 2.130.58 371.85 3.142.83 .£ lQ856.21 .£ ??J52.48 .£ 6.456.31 1129.16 449.64 lJ14.04 763.00 215.IX) 577.53 228.07 77.35 Totsl E4Kmdli￿rt. TlJ5 13J7 Bank A¢¢ounl• COIF and P.C8th (OeFwt) Tcrtal 3111W21 31112r20 OwiThJ b￿an￿¥ as at 1￿ JAn f16. 1￿ f ￿.1x￿) 45.559 Y 1.518 '£ 77,150 '£ 47,07T 957 101,663 E 20.590 20.710 210 '-£ 45.313 '.£ 20.710 Tfansfers from olher 8lc* Interest Le88- Payments TTrnsfers to other 911 .4 25.1(6 .4 1.171 '-£ 262TI Closing BaL9n￿ a$ at 31st 36470 f 1487 ￿￿.{xxl Page 2 BALANCE SHÉEr As at 31st Decemlw 2020 31112r21 Net Book 31112120 Net Book Value Flxed Assets Land and ￿lIdIngS FumityTg. fittings and Office equipmenl 345.430 Y 70.4ff2 % 65.8tr2 5.994 '£ 5.784 345.430 4.660 210 '£ 345.430 '£ 4,660 350 370 Small ¢apithl with a ofk&8 thaD £2fKJ are ffjjlty )tarof pweh 31112r21 31112r20 Bank Balances Currwrt Accou ImpTest P4XXX*rtI Cash On Deposil Nel Curr•nl A￿*15 I Caplthl: 36.470 1.487 '£ 18.960 190 60 otK) '£ 77 151 '£ 427 520 Less." Creditors (An￿unt5 falliryJ dué *ithin one lAr￿unts folliryJ after on& year) 448 Capttal and Fund• Employ•d 31112121 37112r20 Restrlcted Funds Unre8tri¢ted Funds 350.094 '£ 350.094 77.427 Reslricted Funds arn U8&J as frIb￿. Fixed Assets cu￿nt Assots ('A*wd fr(AJl 350.( 350.09) Unrèstrided Funds am used a8 fon(Y•A' Fixpd A35ets xo Planned captsl tMxk8 % 7.750 13.450 und￿gnated Curreni Assets Less Credit(Ks 82.2￿3 '£ 56.697 '£ 56 697 '£ 77 427 '£ 98 163 Page 3 Total Y 31112r21 Total YIE 31112r20 Balances brought forwavd as at 1stJaTh % 77.427 '£ 350.( Not in(*me for the year 20.W7 fixed assets 228 Less depr&iation offixed assets (_Y 298) (_% 427,520 20.807 228 {_% 298) '£ 452202 {.'£ 24.512) 578 I_E 747) o) 98 163 '£ 350.￿4 8alancw carrS•d lornwd as at 3181 D '£ 427 The accounts were approved by the tru￿ at the meetin8 on the 3151 March 2022 and signed on their behalf by .. L.'.i& L.Ll-. V Talknt Chairman G Sputr Tr(*surcr Page 4 ANNEX A. SPENDNG PLANS Planned Capltal Expendilurn Iprioritized by hall devekptrwrt UnvpStrid￿ Restricted Funthng Funding Nextyear or Inunln•rt Rep￿ (31TrA) okl chairn PutAic-Auxs8 D8fibrillator r extractor control {foyer) Theatre lantem8 and (xthl desk (woved) Intemal CCTV Rolling information diway scnen Additiimal loft insulation Repla￿ {20xl damw tolthrvJ cknai PIR Itght txth8 fLY endo$￿ aroas Improved access c￿trol syslern Exterior banner ffth'ngs Draught-proofing fire e t 1,51JO 1.400 1,41KI 1.L 11)) Medlum T•mi (wlthln Iwo to y•arn) Intarior rwle(x¥ation (evtry sixth yegr. 20241 End wall inwrovemant (P*fvral or Exterior rewnting lov￿ fcMJrth year- 2025} Alr.extraction system majx deaniry 1oWVif* R￿la￿ {10x) square tables Self-acllng wyler valvgs {for Wash￿ laps) Rentsble storage lthaThJing lo(*ers Hall 2 fire da￿￿eT- repair or rwlac•me 7.IKIO 5.LM)O 3.(MXI '£ 1,SiXI 1,(KNJ Long4•nn (over fiv• y•arn. or dthrrnd) Repl8ca solid h8th*)od llc r-conditlonirKJ Intsri¢Y rndeo)ration (every sixlh year- 20301 Exterior rynting (every fourth year- 2￿29) Maskiw curtain and rail - mAln h811 Folding rcom dIV￿Jer (Hall 1} Fixed PA I s(￿nd system (Ha111) Exam I card tables I ￿CtUr&￿alr9 PaTth"tion Gr8en Room to ueate inner nwling ft Chlld-heighi furniture PC I laptop I18blel strx8ge I ￿bir￿t 8¥nal CCTV External Town Map($} WKI display (*¥e(s) Illumination of exterior $i￿age Wheels fr)r lor new) ae4JUSttc suew 1(M) Phase 3 extension {ff*•ling I store I roorrs) unc¥)s￿j '£ 20,0 '£ 10.OLMI 7.000 % 3.0 2.000 '£ 2.CKX) '£ l.Crf)O '£ 1.C '£ 1,0(M) Costings aTe all infornd &stima* Page 5 ANNEX B- RESERVES AND tNVESTMENf POLICY The Trustees have con5idcred the level of T¢s¢rves held ￿ 31° December 2021. The TTU5t maintsiDs a Reserve Fund for thre¢ nuin putTKW: as contingency to ensu￿ its long-tenn future, to cov¢r the ￿pital costs of any uninsured risks" and to generate investment tncome to offset agait)st the costs of nmning 2Dd maittiining Cw Hall. The Trustees have examina the need4 risks and challffl]ges faced by the Trust in both the short and medium term. along with relevant financial budgets. The T[￿￿tee5, TX)licy is to continue to build up its Reserve Fuod to a level that would eDabl¢ the TnESt to operate io an adverse economic situation fyom the c&sh it generate& Cosy Hall costs in the order of £7￿ per week to (in 2020). and the manawg Ch4Titsble Trt￿t is teliant for almost all of its income on r¢ntal fees in a very comwitive lo¢al nwket- there are moTe than thirty other commucial. public-seclor or charitabl¢ ren(abl¢ Yenues within a five-mile radius. The Trusvs lettin8s income is precarious and SubjL￿1 to the vagaries of the roorn rental market. The Trnstecs. immediate objective is lo tnaintain reserves equivalent to between two and three years, gross aMIu￿ Nnning ¢(￿ts (i.e. a total sum CVTTenlly roughly between £93,0(Ki and £140,(K)O: at 2019 levels). to provide ¥A)mc financial stability. aDd to meet unforeseen conting¢n¢ies and emergencie& The Tnwe¢s review the totsl reseTve5 Position annually. Reberve$ not earnMrked for irnminenl spendtng p18tt8 or lo rnect anticipa￿d contingen¢ies may be invested to produ¢¢ iTrconJe to offset against nmning cO￿S and help keep the hiring charges cotnpetitive. The Reservc Fund is an Unrestricted Furf and both th¢ wital aDd income may Ix used for any purposc within the Trust's objects. Notwithstandin8 that money may be held in Ik Reserve Fun4 the T￿￿e¢S may also from time lo titne seek grant aid for specific proiecty or io adverse circulnslan￿s, from external bodies. Page 6