Minutes of HCC Trustees’ meeting 25.4.2025 at Lake View Lodge at 3pm
Present: Vivienne Hubbard (Chairman), Sue Bennington & Christine Smith (trustees), Martin Senior, Terry Smith & Mike Hubbard (leaders) 1. Devotions: Mike opened in prayer at Viv’s request after reading Acts 20 vv32 - 35
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2.Mike read the minutes of the last meeting (13.9.2024)
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Matters arising
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Martin has not got around to seeing to the display on the gable end of the Youth Club of the new church banner owing to having been preoccupied with trying to access funding for extra fencing for the Youth Club.
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There has been no progress on a hearing loop for the Youth Club. DIY is not feasible because there is no longer any carpet under which any wiring could be positioned. Sue will text Martin a number of an ERYC department that may be able to advise a way forward.
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Terry had purchased a face-mic at his own expense but there were issues with feedback when he tried it out in church. Martin invited him to arrive early before the Pure Praise the following Sunday to meet Dave Walker, part of the Withernsea Gateway music team and an expert on things electronic.
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Mike mentioned Martin’s idea of getting a Christian Kids’ Club going in the summer holidays with any young people from the youth club who might be interested but Martin said he would need help in running it.
4. Giving: Mike said there was approximately £5,000 available to give away. There had been £7,000 but Mike wanted to fund Theresa’s younger son’s schooling for another year. The trustees agreed to this but feel this should be the last time. Mike showed photographs sent by Theresa of George’s grave and the 3 children clustered round the grave. Mike also read extracts from a newsletter from Joe in India with updates on the work in the orphanage, including the installation of solar panels (already paying dividends in the hot weather) and the vision to establish a sustainable skills centre on the site which would benefit both the children of the Home and the local community.
The trustees agreed to the following:
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£1,500 to Jacob’s Well
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£2,000 to One Heart Israel (Alison & Barry)
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£1,500 to Joe’s El Shadei Orphanage in Chennai, India
5. AOB:
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Martin reported that the various bits of electronic equipment in the storeroom in the Youth Club have been found to be sufficient for the purposes of the Pure Praise events, saving the Gateway Fellowship music team from having to bring theirs. The only item that is lacking are functioning speaker leads. He undertook to purchase some new ones. The trustees agreed to this.
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Mike mentioned that in his application for funding for the Food Bank Martin had been introduced to an array of policy documents produced by ERYC. The Food Bank, he was told, would need to have these in place to qualify for funding. These were:
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Child Protection Policy
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Equal Opportunities Policy
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A Governing Document
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Health and Safety Policy
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Safeguarding Adults at Risk Policy
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Data Protection Policy
Martin had thought that HCC would do well to make use of these documents too so he had attached our logo to them individually. The leaders had thought this was a good idea and filled a gap in HCC’s documentation.
Mike said that Martin would be responsible for overseeing the Governing Document, Terry the Health and Safety Policy and Mike the Equal Opportunities and the Child Protection Policies. The leaders are hoping that Kathy Mills will be willing to oversee the Data Protection Policy. That just left someone willing to oversee the Safeguarding of Adults at Risk Policy. Sue agreed to take the paperwork away and have a look through it.
- Date of next meeting: Friday 12[th] September 2025 at 3.00 pm.
HOLDERNESS COMMUNITY CHURCH
1[st] November 2023 - 31[st] October 2024
| Income | Expenditure | |||
|---|---|---|---|---|
| Gift Aid collections | 12,050.00 | Donations | 19,776.00 | |
| Collections | 8,244.56 | Rent | 1,913.00 | |
| HMRC G.A. refunds | Speakers | 240.00 | ||
| 6.4.23 - 31.10.23 | 2,746.09 | Member gift/loan | 1,480.00 | |
| 1.11.23 - 5.4.24 | 1,805.22 | Insurance & licences: | ||
| - Child protection | 108.75 | |||
| Loan repayments | 275.00 | - CCLI | 558.00 | |
| Bank interest | 26.98 | School books | 136.00 | |
| HCC banner | 330.00 | |||
| ____ | ||||
| £25,147.85 | Michael Jones outreach | 500.00 | ||
| ____ | Computer expenses | 180.88 | ||
| Refreshment cups | 78.42 | |||
| Refreshments | 21.07 | |||
| Bank charges | 47.50 | |||
| Excess expenditure | 260.45 | King’s Bus donation | 25.00 | |
| ___ | Fixings for banner | 13.68 | ||
| £25,408.30 | ___ | |||
| ____ | £25,408.30 | |||
| ____ |
Bank balance at 31.10.24 (includes all money received and cheques paid) is £2,822.72
Donations Nov 2023 - Oct 2024
| Donations Nov 2023 - Oct 2024 | Donations Nov 2023 - Oct 2024 | |
|---|---|---|
| Donations to our 3 principal charities | ||
| April ‘24 and Oct ‘24 | El-Shadei Orphanage India 2,500 | |
| April ‘24 | One Heart Israel | 1,000 |
| May ‘24 and Sept ‘24 | Jacob’s Well Appeal | 2,000 |
| Annual or half-yearly gifts | ||
| Mar ‘24 and Oct ‘24 | Wycliffe Bible Translators | 1,680 |
| (Hodgsons) | ||
| Mar ‘24 | Eternal Benefits | 840.00 |
| Apr ‘24 | Compassion (Chirstian) | 360.00 |
| July ‘24 | Compassion (Pavi) | 396.00 |
| Apr ‘24 | Devapriya (Sri Lanka) | 840.00 |
| May ‘24 | Theresa (Philippines | 1,900.00 |
| - Archie’s school fees) | ||
| Monies to our established good causes | ||
| Nov ‘23 | MAF | 320.00 |
| Jan ‘24 | Feba radio | 300.00 |
| Feb ‘24 | Crossline (now UCB | 300.00 |
| Prayerline) | ||
| Mar ‘24 | Jacob’s Well | 340.00 |
| May ‘24 | Joseph’s Storehouse | 300.00 |
| Sept ‘24 | Open Doors | 500.00 |
| Special donations this financial year | ||
| May ‘24 and Sept ‘24 | SPUC | 1,000.00 |
| Feb ‘24 and Apr ‘24 | Aldbrough Food Bank | 1,500.00 |
| July ‘24 | Theresa - gift | 500.00 |
TO: THE CHARITY COMMISSION FOR ENGLAND AND WALES HOLDERNESS COMMUNITY CHURCH
INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2023
CHARITY NUMBER 514409
Set out on pages 55 – 68 of the Accounts Book
This report is for the Trustees on my examination of the accounts of the above charity for the year ended 31[st] October 2023.
I have completed my examination and report that no material matters have come to my attention in connection with the examination which gives me cause to believe that the accounting records were not kept in accordance with section 130 of The Charities Act 2011.
I do not have any concerns in connection with the examination which attention should be drawn to.
Signed: . . . . . . . . . . . . . . . . . . . . . . . . . . . Date: 1[st] July 2024
Name: Mrs Shirley Carter
Address: 15 East Park, Leven, Nr. Beverley, East Yorkshire, HU17 5NQ.