## **Hambleton Village Hall**
## **Trustees Annual Report for the Year Ended 31[st] July 2023**
## **Reference and Administrative Information**
The charity, Hambleton Village Hall, is more commonly known as Hambleton Village Hall Management Committee. It is registered with the Charity Commissioners.
(No: 514332)
## **Trustees**
The details of the members management committee are:
## _Elected Members_
Mrs F Conor – Chairperson Appointed 7[th] September 2015.
(Other Trustee Roles: Selby District Association of Voluntary Service).
Mrs M Mountford- Trustee Appointed 5[th] September 2016
Dr N Dawes – Trustee Appointed 20[th] September 2021
## _Management Committee_
Sally Whittell
David Kirven
Paul Ingledew
Gabrielle Dieudonne
## **Structure Governance and Management**
The charity is governed by a conveyance and declaration of trust dated 6 March 1936 and a scheme of the commissioners dated 15 April 1988.
The property of the Charity has been vested with the Official Custodian for Charities.
The Charity is administered by a management committee comprising of seven elected members.
New Trustees are appointed as and when necessary. Suitable candidates are deemed to be residents of Hambleton with significant longevity and involvement with the Village Hall.
## **Hambleton Village Hall**
## **Trustees Annual report for the Year ended 31[st] July 2023**
## **Objectives and Activities**
The objective of the Charity is to maintain the Village Hall for use by the inhabitants of the parish of Hambleton and its surrounds.
The trustees confirm that they have referred to the guidance contained in the Charity Commissions general guidance on public benefit when reviewing the Trust’s aims and objections and in planning future activities.
## **Achievements and Performance**
The Village Hall continues to be used by a range of local groups and individuals, supporting community life and wellbeing. Although some challenges have persisted in rebuilding activity post-pandemic, bookings and usage have remained consistent and encouraging.
During the year, the Village Hall received three grants from government sources, totalling **£16,600** , which helped support our operations and improvements.
We continue to manage our costs prudently and focus on providing a welcoming, safe, and sustainable facility for all members of the community.
## **Financial Review**
- **Total Income:** £52,935
- Of which £16,600 came from Parish grants
- £525 from donations and legacies
- £35,810 from charitable activities
- **Total Spending:** £24,497
The charity did **not receive any income** from investments or trading activities during the year. No funds were received from, or spent in, territories outside the UK. The charity does not operate any trading subsidiaries.
There were **no contracts** from government bodies during this period.
## **Reserves Policy**
The reserves held by the Charity are needed to provide the necessary income to allow a reasonable level of charitable activities to be carried out. As seen from the accounts this is currently being achieved and the amount held in reserves is felt to be adequate and correct.
## **Hambleton Village Hall**
## **Unaudited accounts for the year end**
**31[st] July 2023**
## **Hambleton Village Hall**
## **Trustees Annual Report for the Year Ended 31[st] July 2023**
## **Reference and Administrative Information**
The charity, Hambleton Village Hall, is more commonly known as Hambleton Village Hall Management Committee. It is registered with the Charity Commissioners.
(No: 514332)
## **Trustees**
The details of the members management committee are:
## _Elected Members_
Mrs F Conor – Chairperson Appointed 7[th] September 2015.
(Other Trustee Roles: Selby District Association of Voluntary Service).
Mrs M Mountford- Trustee Appointed 5[th] September 2016
Dr N Dawes – Trustee Appointed 20[th] September 2021
## _Management Committee_
Sally Whittell
David Kirven
Paul Ingledew
Gabrielle Dieudonne
## **Structure Governance and Management**
The charity is governed by a conveyance and declaration of trust dated 6 March 1936 and a scheme of the commissioners dated 15 April 1988.
The property of the Charity has been vested with the Official Custodian for Charities.
The Charity is administered by a management committee comprising of seven elected members.
New Trustees are appointed as and when necessary. Suitable candidates are deemed to be residents of Hambleton with significant longevity and involvement with the Village Hall.
## **Hambleton Village Hall**
## **Trustees Annual report for the Year ended 31[st] July 2023**
## **Objectives and Activities**
The objective of the Charity is to maintain the Village Hall for use by the inhabitants of the parish of Hambleton and its surrounds.
The trustees confirm that they have referred to the guidance contained in the Charity Commissions general guidance on public benefit when reviewing the Trust’s aims and objections and in planning future activities.
## **Achievements and Performance**
The Village Hall continues to be used by a range of local groups and individuals, supporting community life and wellbeing. Although some challenges have persisted in rebuilding activity post-pandemic, bookings and usage have remained consistent and encouraging.
During the year, the Village Hall received three grants from government sources, totalling **£16,600** , which helped support our operations and improvements.
We continue to manage our costs prudently and focus on providing a welcoming, safe, and sustainable facility for all members of the community.
## **Financial Review**
- **Total Income:** £52,935
- Of which £16,600 came from Parish grants
- £525 from donations and legacies
- £35,810 from charitable activities
- **Total Spending:** £24,497
The charity did **not receive any income** from investments or trading activities during the year. No funds were received from, or spent in, territories outside the UK. The charity does not operate any trading subsidiaries.
There were **no contracts** from government bodies during this period.
## **Reserves Policy**
The reserves held by the Charity are needed to provide the necessary income to allow a reasonable level of charitable activities to be carried out. As seen from the accounts this is currently being achieved and the amount held in reserves is felt to be adequate and correct.
## **Trustee Payments and Benefits**
No trustees were paid for their services during this financial year, and no expenses or grants were made to individuals, charities, or other organisations.
No trustees resigned and took up employment with the charity during the year.
## **Hambleton Village Hall**
## **Statement of Trustees Responsibilities**
The Charity Trustees are responsible for preparing an annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to Charities in England and Wales requires the Charity Trustees to prepare statements for each year, which give a true and fair view of the state of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing the financial statements, the Trustees are required to:
- Select suitable accounting policies and then apply them consistently
- Observe the methods and principles in the Charities SORP
- Make judgements and estimates that are reasonable and prudent
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements
- Prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the Charity will continue in business.
The trustees are also responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. They are also responsible for safeguarding the assets the Charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees for the purpose of the Charity Law who served during the year and up to the date of this report are set out on page1.
## **Approved by the trustees and signed on its behalf by:**
## **Mrs F Conor**
**Chair**
## **Date 26th October 2023**
## **Hambleton Village Hall**
Unaudited Payments and Receipts Accounts for Financial Period 1 August 2022 - 31 July 2023
||**Unrestricted**
**Funds**
**2023**|**Designated**
**Funds**
**2023**|**Restricted**
**Funds**
**2023**|**Total Funds**
**2023**|**Total Funds**
**2022**|
|---|---|---|---|---|---|
|INCOMING||||||
|RESOURCES||||||
|Voluntary income||||||
|Grants received|||16,600|16,600|10,845|
|Donations|525|||525|340|
|received||||||
|Activities for||||||
|generating funds||||||
|income||||||
|Charitable|35,810|||35,810|10,284|
|activity income||||||
|Other income|||||1,400|
|Refunds|||||365|
|Interest Received|||||34|
|**Total incoming**|**36,335**||**16,600**|**52,935**|**23,268**|
|**resources**||||||
|RESOURCES||||||
|EXPENDED||||||
|Cost of|||||248|
|generating funds||||||
|Charitable||||||
|activities||||||
|Hall costs||||||
|Electricity|||||5,636|
|Water rates|||||150|
|Broadband|||||109|
|Cleaning and|||||1,208|
|refuse||||||
|Insurance|||||1,558|
|Repairs and|||||1,395|
|maintenance||||||
|Support costs||||||
|Admin costs|||||74|
|Sundry expenses|||||365|
|Bank charges|||||9|
|Total resources|24,497|||24,497|12,224|
|expended||||||
|Net incoming /|11,838||16,600|28,438|11,044|
|(outgoing)||||||
|resources||||||
|Funds brought|30,565|||30,565|40,561|
|forward (as at 1||||||
|August 2022)||||||
|Funds carried|42,403||16,600|59,003|51,605|
|forward (as at 31||||||
|July 2023)||||||
Independent Examinerfs Report to the Trustees of Hambleton Village Hall
I report to the charity trustees on my examination of the accounts of Hambleton Village Hall for the
year ended 31" july 2023.
Responslblllties and basis of report
As the trustees of the charity. you are responsible for the preparation of the accounts in accordance
with the requirements of the Charities Act 20111"the Act").
I have carried out an independent examination of the accounts in accordance with section 145 of the
Act. My examination was carried out in accordance with the Directions given by the Charity
Commission under section 14515llbl of the Act and is to be found in the guidance Independent
examin(Jtion of charity accounts.. examiners (CC32J. My role is to review the accounts and, based on
my review, to report whether any matters have come to my attention giving me cause to believe
that..
accovnting records were not kept in respert of the charity as required by section 130 of the
Act,. or
2. the accounts do not accord with those records- or
3. the accounts do not comply with the accounting requirements of the Act,. or
4. there is further information needed to understand the accounts.
l also report if I have not received all the information and explanations I required to complete the
examination, or if the accounts do not comply with the relevant accounting framework.
Independent examinerfs statement
In the course of my examination, no matter has come to my attention..
which gives me reasonable cause to believe that in any material respect the requirements to
keep accounting records and to prepare accounts in accordance with the Charities Act 2011
have not been met,. or
to which, in rlly opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Name: David Hodkin
Relevant professional body lif applicable): CIMA
Address: Hollow House, Main Road, Belchford, Lincolnshire, LN9 6LQ
Signed:
Date: