DORE MALE VOICE CHOIR
Registered Charity No. 514195
TRUSTEES' ANNUAL REPORT for the year ended 30th APRIL 2025
The Choir can be contacted via The Treasurer, 23 Blacka Moor Crescent, Sheffield, S17 3GL.
It is governed by its Constitution & Rules (last amended October 2021) and its objects are:-
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To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.
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To provide facilities which promote the practice or enjoyment of the art of music for recreation or other leisure time occupation and to make them available in the interests of social welfare to individuals who have need of such facilities by reason of their youth, age, infirmity, disablement, financial hardship or social and economic circumstances or for the public at large with the object of improving conditions of life.
The officers of the Choir and other members of the Committee (all of whom are Trustees) during the year were:-
| re:- | |
|---|---|
| Chairman | David Heslop OBE |
| Vice Chairman & Public Relations | Raymond Mellor |
| Secretary | Peter Babb |
| Treasurer | Christopher Jones |
| Concert Secretary | Raymond Vaughan ( retired at AGM on 20/06/24 ) |
| Mark White ( appointed at AGM on 20/06/24 ) | |
| Social Secretary | John Edlington ( co-opted on 9/07/24 ) |
| Chief Line Steward | Iain Shand |
| Librarian | Julian McFall |
| Uniforms | Keith Tomlinson |
| Other | Nigel Hughes |
Until 9[th] July 2024 Iain Shand and Keith Tomlinson also jointly held the role of Social Secretary.
The Choir is indebted to the professional skills provided during the year by: -
| Music Director | Joan Spencer |
|---|---|
| Deputy Music Director | Francis Wells |
| Accompanist | Jonathan Lazell |
Our President is Lesley Garrett CBE and Vivien Pike is our Vice-President.
One third of the Committee members are appointed or reappointed annually in accordance with the Constitution and Rules, at the Annual General Meeting held in June. All give their time voluntarily
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and receive no remuneration or other benefits. The Charity Commission's guidance on public benefit is borne in mind by the Trustees.
The Choir celebrated their 60[th] Anniversary in June 2024 with a packed concert at St John’s Church, Ranmoor. We were joined by Stannington Brass Band and our soloist was a world-renowned cornet player - Tom Hutchinson - who had previously been taught in Dore by our Music Director.
We are grateful to our old and new Concert Secretaries who have been busy and we delivered eleven performances in the year. In addition to our 60[th] Anniversary concert, we supported the Dore Festival and sang in their Festival Fortnight. Our Gala Concert at Ecclesall Church, Sheffield was well attended and our three successful Christmas Concerts were sold out. We also sang at the Millenium Galleries in Sheffield, a male voice choir festival in Rugby and a local residential home.
In order to appeal to a wider audience, we sang at two new venues in Dore : Dore Tigers Rugby Club Festival and Dore Village Society’s Party on the Green.
Our paid-up membership in the year was 71, five lower than the previous year. Three members have now left us and one has now joined us. Current membership therefore stands at 69. We continue to make every effort to recruit new members.
Members will recall that last year we received a closing donation from Tideswell Male Voice Choir of £ 2,151. £2,000 was unspent at the end of last year and was allocated to a fixed asset reserve. This year we have used part of these funds and invested £1,188 in a better keyboard.
Income less expenses in the year was virtually balanced - there was a small surplus of £118. This modest surplus compares to a surplus of £4,173 last year (Or, £2,022 excluding Tideswell’s donation).
Although net performance income was £995 higher than last year and interest income was £611 higher these were offset as our subscription & gift aid income fell £956. However, the main driver of the difference between the two years’ surpluses is an increase in expenses of £1,725 due to the extra rehearsals required both to support the additional performances and allow our new members to be prepared.
Our support for charitable causes continues and we donated £110 to assist musical causes. In May 2025 we were delighted to perform at the Dore Church Reopening Concert and raised £1,400 for their Building Fund. In June 2025 we have been invited to sing at two charity concerts arranged by Dronfield Rotary Club.
The Trustees have allocated £ 2,000 to the uniform reserve and, to offset the new keyboard, released £1,200 from the fixed asset reserve. Overall, there is a £792 fall in the general reserve and accumulated reserves now stand at £52,170 (2024: £52,162).
I declare in my capacity of Trustee that the Trustees have approved the above report and have authorised me to sign on their behalf
David I Heslop OBE
1st June 2025
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INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30TH APRIL 2025
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| Note | £ | £ | |||
| INCOME | |||||
| Performance income | 1 | 16,161 | 12,172 | ||
| Subscriptions | 6,939 | 7,783 | |||
| Social activity income | 4,821 | 3,835 | |||
| 49 Club income | 2,513 | 2,496 | |||
| Gift-Aid on subscriptions & donations | 1,692 | 1,804 | |||
| Interest | 1,301 | 690 | |||
| Sale of CDs etc | 530 | 0 | |||
| Donations received | 78 | 2,223 | |||
| 34,035 | 31,003 | ||||
| EXPENDITURE | |||||
| Fees | 2 | 11,744 | 9,525 | ||
| Performance expenses | 1 | 8,692 | 5,698 | ||
| Social activity expenditure | 4,392 | 3,523 | |||
| Rent | 3,377 | 3,004 | |||
| 49 Club expenditure | 1,560 | 1,536 | |||
| Insurance, Licences & Subscriptions | 1,077 | 780 | |||
| Music | 870 | 627 | |||
| CD costs | 505 | 0 | |||
| Equipment, Repairs & Improvements | 438 | 983 | |||
| Depreciation | 399 | 346 | |||
| Computer software and web site costs | 245 | 167 | |||
| Uniforms | 197 | 452 | |||
| First Aid Training | 170 | 0 | |||
| Post, Stationery & Printing | 140 | 150 | |||
| Promotion & Advertising | 86 | 0 | |||
| Miscellaneous | 25 | 39 | |||
| 33,917 | 26,830 | ||||
| NET INCOME LESS EXPENDITURE | 118 | 4,173 | |||
| DONATIONS | 3 | (110) | (110) | ||
| NET INCOME LESS EXPENDITURE LESS DONATIONS | 8 | 4,063 | |||
| RESERVE TRANSFERS (TO) / FROM INCOME & EXPENDITURE | |||||
| ( To ) Uniform reserve | 9 | (2,000) | (2,000) | ||
| From / ( To ) Fixed Asset reserve | 9 | 1,200 | (2,000) | ||
| ( SHORTFALL ) / SURPLUS RETAINED IN GENERAL RESERVE | 9 | (792) | 63 |
BALANCE SHEET AS AT 30TH APRIL 2025
----- Start of picture text -----
2025 2024
Note £ £ £ £
TANGIBLE FIXED ASSETS 4 1,533 744
NET CURRENT ASSETS
Stock 5 163 184
Debtors 6 678 467
Bank and Cash 7 52,745 52,424
53,586 53,075
less: Creditors 8 2,949 50,637 1,657 51,418
52,170 52,162
represented by:
RESERVES 9 52,170 52,162
Signed by Chairman on behalf of Trustees
D I Heslop Date 1st June 2025
----- End of picture text -----
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ACCOUNTING POLICIES
1 Accounting Convention
The accounts are prepared under the historic cost convention and presented on an accruals basis. They are prepared in accordance with the requirements of the Charities Act 2011 and Financial Reporting Standard 102.
2 Tangible Fixed Assets
Tangible fixed assets are held at cost and depreciated over their expected useful lives from the date of purchase as follows:
Staging and defibrIllator - 10 years straight line Keyboard - 5 years straight line
Other - 10 years straight line
Assets costing less than £250, or with a life of less than one year, are written off in the year of purchase. Fixed assets are reviewed annually for impairment and any resulting loss is then charged to expenses.
3 Stock
Stock comprises uniform cloth and is held at the lower of cost and net realisable value
4 Cash
Cash in notice accounts is held in current assets if such cash is available on demand albeit with a loss of interest.
- 5 Leases
No finance or operating leases have been taken out.
6 Tax
No activities are subject to income tax. Gift aid receivable is included in income when there is a valid declaration from the donor.
7 Reserves
The Choir seeks to retain reserves as follows:
A general reserve equal to approximately six months costs
A uniform reserve sufficient to replace the Choir’s uniforms over a fifteen to twenty five year cycle A fixed asset reserve sufficient to replace the Choir’s fixed assets over a seven to fifteen year cycle A tour reserve sufficient to cover fixed costs of upcoming tours
The Trustees will transfer funds between the general fund to designated funds from time to time to achieve the reserves policy. The current designated funds are the uniform, fixed asset and tour reserves above.
8 Donations and Grants
Donations are brought in to income on receipt within general funds unless
the donor requests that the monies be used for a specific purpose in which case the donation less, any subsequent related expenditure, is held as a restricted fund. No grants have been received.
- 9 Music and Uniforms
Music and uniforms are written off at the time of purchase.
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NOTES ON ACCOUNTS TO 30TH APRIL 2025
1 PERFORMANCE INCOME & EXPENSES
| 1 | PERFORMANCE INCOME & EXPENSES | |||||||
|---|---|---|---|---|---|---|---|---|
| 2 3 4 5 |
Concerts Dore Festival 60th Anniversary Gala Concert Other Christmas Concerts Funerals FEES Total fees paid less: included in Performance Expenses DONATIONS David Clover Festival of Singing TANGIBLE FIXED ASSETS Cost at 1 May 2024 Additions Disposals Cost at 30 April 2025 Depreciation at 1 May 2024 For the year On disposals Depreciation at 30 April 2025 Net book value STOCK Uniform cloth |
Staging 5,962 0 0 |
2025 2024 Income Expenses Net Net 360 436 (76) 124 4,583 1,976 2,607 0 4,235 1,671 2,564 2,797 1,321 1,527 (206) 259 5,472 2,581 2,891 3,294 190 501 (311) 0 |
2025 2024 |
||||
| £16,161 £8,692 £7,469 £6,474 |
||||||||
| Keyboard 2,278 1,188 0 |
2025 2024 14,589 11,005 (2,845) (1,480) £11,744 £9,525 110 110 £110 £110 2025 2024 Defibrillator Other Total Total 899 884 10,023 9,297 0 0 1,188 726 0 0 0 0 |
2025 2024 |
||||||
| 14,589 11,005 (2,845) (1,480) |
||||||||
| £11,744 £9,525 |
||||||||
| 110 110 |
||||||||
| £110 £110 |
||||||||
| 5,962 | 3,466 | 899 884 £11,211 £10,023 |
||||||
| 5,308 72 0 |
2,278 237 0 |
809 884 9,279 8,933 90 0 399 346 0 0 0 0 |
||||||
| 5,380 | 2,515 | 899 884 £9,678 £9,279 |
||||||
| 582 | 951 | 0 0 £1,533 £744 |
||||||
| 2025 2024 |
||||||||
| 163 184 |
||||||||
| £163 £184 |
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NOTES ON ACCOUNTS TO 30TH APRIL 2025
| 6 DEBTORS Amounts recoverable Accrued interest Prepaid re concerts Prepaid other 7 BANK AND CASH Co-op 95 Day Deposit Co-op Instant Access Deposit Co-op Current Petty Cash 8 CREDITORS Accruals Concert tickets paid in advance Rent Subscriptions prepaid 49 Club 9 RESERVES Balance at 1 May 2024 Shortfall for the year Transfer from I&E Account Other transfers Balance at 30 April 2025 |
General 14,823 (792) 0 0 |
Uniforms 24,000 0 2,000 0 |
2025 2024 202 2 90 79 118 386 268 0 £678 £467 47,959 46,244 4,069 5,693 607 485 110 2 £52,745 £52,424 1,712 1,101 846 0 180 276 0 105 211 175 £2,949 £1,657 Fixed Assets Tours Total Total 6,000 7,339 52,162 48,099 0 0 (792) 63 (1,200) 0 800 4,000 0 0 0 0 |
2025 2024 |
|
|---|---|---|---|---|---|
| 202 2 90 79 118 386 268 0 |
|||||
| £678 £467 |
|||||
| 47,959 46,244 4,069 5,693 607 485 110 2 |
|||||
| £52,745 £52,424 |
|||||
| 1,712 1,101 846 0 180 276 0 105 211 175 |
|||||
| £2,949 £1,657 |
|||||
| 14,031 | 26,000 | 4,800 7,339 £52,170 £52,162 |
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Independent Examiner’s Report to the Trustees of DORE MALE VOICE CHOIR
I report on the accounts of the Choir for the year ended 30 April 2025 set out on pages 3 to 7
Respective responsibilities of trustee and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144 of the Charities Act 2011 – The Charities Act) and that an independent examination is needed. It is my responsibility to :-
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examine the accounts (under section 145 of the Charities Act);
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to follow procedures laid down in the General Directions given by the Charity Commission( under section 145(5) (b) of the Charities Act); and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 130 of the Charities Act
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A Brignell
9 Commercial Road, Tideswell, Derbyshire SK17 8NU
2[nd] June 2025
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