## **DORE MALE VOICE CHOIR** Registered Charity No. 514195 ## **TRUSTEES' ANNUAL REPORT for the year ended 30th APRIL 2024** The Choir can be contacted via The Treasurer, 23 Blacka Moor Crescent, Sheffield, S17 3GL. It is governed by its Constitution & Rules (last amended October 2021) and its objects are :- - To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals. - To provide facilities which promote the practice or enjoyment of the art of music for recreation or other leisure time occupation and to make them available in the interests of social welfare to individuals who have need of such facilities by reason of their youth, age, infirmity, disablement, financial hardship or social and economic circumstances or for the public at large with the object of improving conditions of life. The officers of the Choir and other members of the Committee (all of whom are Trustees) during the year were :- |re :-|| |---|---| |Chairman|David Heslop OBE| |Vice Chairman & Public Relations|Raymond Mellor| |Secretary|Peter Babb| |Treasurer|Martin Hayes ( retired at AGM 15/06/23 )| ||Christopher Jones ( appointed at AGM 15/06/23 )| |Concert Secretary|Raymond Vaughan| |Deputy Concert Secretary|Mark White ( co-opted on 15/12/23 )| |Social Secretary|John Skelton ( retired at AGM 15/06/23 )| |Chief Line Steward|Iain Shand| |Librarian|Michael Hague ( retired on 14/11/23 )| ||Julian McFall ( co-opted on 14/11/23 )| |Uniforms|Keith Tomlinson| |Other|Nigel Hughes| Since 15[th] June 2023 Iain Shand and Keith Tomlinson have also jointly held the role of Social Secretary. The Choir is indebted to the professional skills provided during the year by: - |Music Director|Joan Spencer| |---|---| |Deputy Music Director|Francis Wells| |Accompanist|Jonathan Lazell| Our President is Lesley Garrett CBE and Vivien Pike is our Vice-President. 1 One third of the Committee members are appointed or reappointed annually in accordance with the Constitution and Rules, at the Annual General Meeting held in June. All give their time voluntarily and receive no remuneration or other benefits. The Charity Commission's guidance on public benefit is borne in mind by the Trustees. This is the first full year of our new professional team and our Music Director has introduced a greater number of new pieces than usual. Members have enjoyed singing these and our audiences have appreciated them. The Choir had an active year and delivered nine concerts. The year started with a highlight: a trip to South Wales where a joint concert with Tenby Male Voice Choir and a performance at St. David’s Cathedral were held. As we have done for many years we supported the Dore Festival and sang in their Festival Fortnight. Our Gala Concert at Ecclesall Church, Sheffield was well attended and our three successful Christmas Concerts were sold out. We also supported the Salvation Army and sang at their Citadel in Sheffield. In order to appeal to a wider geographical audience we recently held a joint concert with Dronfield Brass Band in Chesterfield. Our paid up membership in the year was 76, one higher than the previous year. However nine members have now left us and current membership stands at 67. We continue to make every effort to recruit new members. We were saddened to see the formal closure in the year of Tideswell Male Voice Choir. A number of our members have enjoyed singing in both choirs and, like ourselves, Tideswell has a long successful history. However, we were delighted to receive a closing donation from Tideswell of £ 2,151. The Trustees decided to use the donation to acquire suitable tangible items for the long term benefit of the Choir. £2,000 was unspent at the end of the year and has been allocated to a fixed asset reserve. Including Tideswell’s donation, a surplus of £4,173 arose in the year. Compared with last year this reflects a stronger net inflow from our nine concerts, with net concert income £ 1,152 higher than last year, higher interest income and lower “ investment “ expenditure ( last year we spent £2,210 on promotion & advertising whereas this year we spent £ 983 on numerous items of equipment ). Our support for charitable causes continues in that we donated £110 to assist musical causes; we hope to resume performances for charitable bodies in the near future enabling them to raise significant funds. In addition to the £2,000 transfer to the fixed asset reserve, the Trustees have also allocated £ 2,000 to the uniform reserve leaving £63 to increase the general reserve. Our accumulated reserves now stand at £52,162 (2023: £48,099). The Trustees reviewed the reserves in the year and transferred £4,000 to each of the uniform and fixed asset reserves from the general reserve. I declare in my capacity of Trustee that the Trustees have approved the above report and have authorised me to sign on their behalf ## David I Heslop OBE 12th June 2024 2 ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30TH APRIL 2024** |||2024||_2023_|| |---|---|---|---|---|---| ||Note||£||_£_| |INCOME|||||| |Concert income|1||12,172||11,071| |Subscriptions|||7,783||7,485| |Social activity income|||3,835||2,069| |49 Club income|||2,496||2,488| |Donations received|||2,223||86| |Gift-Aid on subscriptions & donations|||1,804||1,757| |Interest|||690||88| |Padua Tour income|||0||88,918| |Sale of CDs etc|||0||465| |Profit on sale of fixed assets|||0||60| ||||**31,003**||**114,487**| |EXPENDITURE|||||| |Fees|2||9,525||9,350| |Concert expenses|1||5,698||5,749| |Social activity expenditure|||3,523||1,412| |Rent|||3,004||3,095| |49 Club expenditure|||1,536||1,560| |Equipment, Repairs & Improvements|||983||58| |Insurance, Licences & Subscriptions|||780||319| |Music|||627||543| |Uniforms|||452||70| |Depreciation|||346||268| |Computer software and web site costs|||167||282| |Post, Stationery & Printing|||150||130| |Miscellaneous|||39||103| |Padua Tour costs|||0||90,460| |Promotion & Advertising|||0||2,210| |CD costs|||0||293| ||||**26,830**||**115,902**| |**NET INCOME LESS EXPENDITURE**|||**4,173**||**(1,415)**| |DONATIONS|3||(110)||(150)| |RESERVE TRANSFERS (TO) / FROM INCOME &|EXPENDITURE||||| |To Uniform reserve|9||(2,000)||0| |To Fixed Asset reserve|9||(2,000)||0| |From Tour reserve|9||0||_1,542_| |**SURPLUS RETAINED IN GENERAL RESERVE**|**9**||**63**||**(23)**| 3 ## **BALANCE SHEET AS AT 30TH APRIL 2024** **----- Start of picture text -----**
2024 2023
Note £ £ £ £
TANGIBLE FIXED ASSETS 4 744 364
NET CURRENT ASSETS
Stock 5 184 375
Debtors 6 467 792
Bank and Cash 7 52,424 47,155
53,075 48,322
less: Creditors 8 1,657 51,418 587 47,735
52,162 48,099
represented by:
RESERVES 9 52,162 48,099
Signed by Chairman on behalf of Trustees
D I Heslop Date 1st June 2024
**----- End of picture text -----**
4 2 ## **ACCOUNTING POLICIES** ## 1 Accounting Convention The accounts are prepared under the historic cost convention and presented on an accruals basis. They are prepared in accordance with the requirements of the Charities Act 2011 and Financial Reporting Standard 102. ## 2 Tangible Fixed Assets Tangible fixed assets are held at cost and depreciated over their expected useful lives from the date of purchase as follows: Staging and defibrIllator - 10 years straight line Keyboard - 5 years straight line Other - 10 years straight line Assets costing less than £250, or with a life of less than one year, are written off in the year of purchase. Fixed assets are reviewed annually for impairment and any resulting loss is then charged to expenses. ## 3 Stock Stock comprises uniform cloth and is held at the lower of cost and net realisable value ## 4 Cash Cash in notice accounts is held in current assets if such cash is available on demand albeit with a loss of interest. ## 5 Leases No finance or operating leases have been taken out. ## 6 Tax No activities are subject to income tax. Gift aid receivable is included in income when there is a valid declaration from the donor. ## 7 Reserves The Choir seeks to retain reserves as follows: A general reserve equal to approximately six months costs A uniform reserve sufficient to replace the Choir’s uniforms over a fifteen to twenty five year cycle A fixed asset reserve sufficient to replace the Choir’s fixed assets over a seven to fifteen year cycle A tour reserve sufficient to cover fixed costs of upcoming tours The Trustees will transfer funds from the general fund to designated funds from time to time to achieve the reserves policy. The current designated funds are the uniform, fixed asset and tour reserves above. ## 8 Donations and Grants Donations are brought in to income on receipt within general funds unless the donor requests that the monies be used for a specific purpose in which case the donation less, any subsequent related expenditure, is held as a restricted fund. No grants have been received. - 9 Music and Uniforms Music and uniforms are written off at the time of purchase. 5 3 ## **NOTES ON ACCOUNTS TO 30TH APRIL 2024** 1 CONCERT INCOME & EXPENSES |1|CONCERT INCOME & EXPENSES|||||||| |---|---|---|---|---|---|---|---|---| |2
3
4
5|Concerts
Dore Festival
Gala Concert
Tenby & St Davids
Other
Christmas Concerts
FEES
Joan Spencer
Francis Wells
Jonathan Lazell
Mackenzie Paget
Others
less: included in Concert Expenses
DONATIONS
David Clover Festival of Singing
TANGIBLE FIXED ASSETS
Cost at 1 May 2023
Additions
Disposals
Cost at 30 April 2024
Depreciation at 1 May 2023
For the year
On disposals
Depreciation at 30 April 2024
Net book value
STOCK
Uniform cloth||Staging
5,236
726
0||||2024
_2023_
Income
Expenses
Net
Net
452
328
124
72
4,484
1,687
2,797
2,593
319
240
79
0
1,260
1,080
180
(390)
5,657
2,363
3,294
3,047|2024
_2023_| ||||||||£12,172
£5,698
£6,474
£5,322|| ||||||Keyboard
2,278
0
0|2024
_2023_
5,195
_3,105_
1,100
_2,600_
4,110
_2,500_
0
_2,215_
600
_375_
11,005
_10,795_
1,480
_1,445_
£9,525
_£9,350_
110
_150_
£110
_£150_
_2024_
_2023_
Defibrillator
Other
Total
Total
899
884
9,297
_9,104_
0
0
726
_193_
0
0
0
_0_||2024
_2023_| |||||||||5,195
_3,105_
1,100
_2,600_
4,110
_2,500_
0
_2,215_
600
_375_| |||||||||11,005
_10,795_
1,480
_1,445_| |||||||||£9,525
_£9,350_| |||||||||110
_150_| |||||||||£110
_£150_| ||||5,962||2,278|899
884
£10,023
£9,297||| ||||5,052
256
0||2,278
0
0|719
884
8,933
_8,665_
90
0
346
_268_
0
0
0
_0_||| ||||5,308||2,278|809
884
£9,279
£8,933||| ||||654||0|90
0
£744
£364||| |||||||||2024
_2023_| |||||||||184
_375_| |||||||||£184
_£375_| 6 4 ## **NOTES ON ACCOUNTS TO 30TH APRIL 2024** |6 DEBTORS
Amounts recoverable
Accrued interest
Prepaid re concerts
7 BANK AND CASH
Virgin Money
Co-op 95 Day Deposit
Co-op Instant Access Deposit
Co-op Current
Petty Cash
8 CREDITORS
Accruals
Rent
Subscriptions prepaid
49 Club
9 RESERVES
Balance at 1 May
Surplus for the year
Transfer from I&E Account
Other transfers
Balance at 30 April||General
22,760
63
0
(8,000)|Uniforms
18,000
0
2,000
4,000|_2024_
_2023_
2
_705_
79
_37_
386
_50_
£467
_£792_
0
_23,545_
46,244
_0_
5,693
_0_
485
_23,474_
2
_136_
£52,424
_£47,155_
1,101
_300_
276
_93_
105
_80_
175
_114_
£1,657
_£587_
Fixed Assets
Tours
Total
_Total_
0
7,339
48,099
_49,664_
0
0
63
_(23)_
2,000
0
4,000
_(1,542)_
4,000
0
_0_|_2024_
_2023_| |---|---|---|---|---|---| ||||||2
_705_
79
_37_
386
_50_| ||||||£467
_£792_| ||||||0
_23,545_
46,244
_0_
5,693
_0_
485
_23,474_
2
_136_| ||||||£52,424
_£47,155_| ||||||1,101
_300_
276
_93_
105
_80_
175
_114_| ||||||£1,657
_£587_| |||14,823|24,000|6,000
7,339
£52,162
£48,099|| 7 5 ## **Independent Examiner’s Report to the Trustees of DORE MALE VOICE CHOIR** I report on the accounts of the Choir for the year ended 30 April 2024 set out on pages 3 to 7 ## **Respective responsibilities of trustee and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144 of the Charities Act 2011 – The Charities Act) and that an independent examination is needed. It is my responsibility to :- - examine the accounts (under section 145 of the Charities Act); - to follow procedures laid down in the General Directions given by the Charity Commission( under section 145(5) (b) of the Charities Act); and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Charities Act - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. A Brignell 9 Commercial Road, Tideswell Derbyshire SK17 8NU > 2[nd] June 2024 8