2025-03-31-accounts - Barnsley District Scout Council

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Trustees’ Annual Report

For the period from 0 1 0 4 2 4 to 3 1 0 3 2 5

Section A Reference and Administration Details

Charity Name Barnsley District Scouts Other names known by Barnsley Scouts Barnsley District Scout Council Barnsley Metropolitan Borough District Scout Council Registered Charity number 5 1 4 0 9 4 Scout registration number 0 0 0 1 6 5 0 1 Charity’s principal address c/o Mr. S. P. Alliott 1.04 Digital media Centre County Way Barnsley Postcode S 7 0 2 J W

Names of charity trustees who manage the charity

Trustee Name	Office held (if any)	Dates acted if not for whole year
Adrian Eggleston	District Chairman
Diana Greaves	District Treasurer
George Akid	District Lead Volunteer
Harriett Duffey	Youth Lead Volunteer
Melvyn Lunn	Treasurer (Camp Site)
Simon Peter Alliott
Simone Foster-Jowett
Amelia L Eggleston
Judith Doxey
Neil Leatherland
John Robert Lack	Youth Member	To 31stJanuary 2025
Keirah Fretwell	Youth Member

Names and Addresses of Advisors

Type of Advisor	Name	Address

None

Section B Structure, Governance and Management

Description of the charity’s trusts

Type of governing document How the charity is constituted Trustee selection methods Additional governance issues	The District's governing documents are those of the Scout Association. They consist of a Royal Charter, first granted January 1912 and Supplemental Charters, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The District is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

	The District is managed by the District Trustee Board, the members of which are all volunteers who act collectively as Charity Trustees of the Scout District, an educational charity. This Trustee Board exists to support the District Lead Volunteer in meeting the responsibilities of that appointment and ensuring that there is good Governance practiced throughout the District. As such they are responsible for complying with legislation applicable to charities. This includes registration, keeping proper accounts and making returns to the Charity Commission as appropriate. They also ensure compliance with the Policy, Organisation and Rules of the Scout Association. The Board consists of 2 independent representatives, Chairman and Treasurer together with the District Lead Volunteer and members elected, nominated and co-opted at the Annual General Meeting of the District Scout Council. They meet every second month (commencing February). Members complete _'Essential Information for Executive Committee'_training within the first 5 months of joining the committee. Collectively they operate in the best interests of the District and its members to provide for: The provision and maintenance of District property and equipment; The raising of funds together with the management and administration of District finance; The insurance of persons, property and equipment; Promote and support the development of Scouting within the district; Manage and implement the various policies of the Scout Association; Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting the recruitment of leaders and other adult support; Appoint and manage the operation of any sub-Committees that may be required, including appointing Chairmen to lead such sub-Committees; Appointing District Administrators and Advisors other than any who are elected; Open, close and amalgamate Groups, Sections and Units within the District as necessary and supervise their administration, particularly in relation to finance and the trusteeship of property. The Board also; Approves the Annual Report and Annual Accounts after their examination by an appropriate auditor, examiner or scrutineer as appropriate; Presents the Annual Report together with the Annual Accounts to the District Scout Council at the Annual General Meeting; files a copy with the County Scout Trustee Board and submits them to the Charity Commission; Maintains confidentiality with regard to appropriate Board business.

	Section B	Structure, Governance and Management (continued)
Structure
		Barnsley District Scouts operate within that area of South Yorkshire which is co-terminus with the local authority boundary of the Barnsley Metropolitan Borough Council. Within the District are thirteen Scout Groups, each of which is an independent educational charity in its own right, the majority of which are registered as such with the Charity Commission. The District is responsible for the supervision and support of these Groups within the provisions of the Policy, Organisation and Rules of Scouting as set out by the Scout Association, The District is also responsible for the provision, supervision and support of Explorer Scouting. The District enjoys ownership of the Silverwood Scout Camp Site at Barnsley Road, Silkstone, Barnsley S75 4LE

Risk and Internal Control	Risk and Internal Control	The District enjoys ownership of the Scout Headquarters building at Tinker Lane, Hoyland Common, Barnsley S74 0EP and the Scout Headquarters building at rear of 39 Dearne Hall Road, Barugh, Barnsley S75 1LU.

		The Board has identified the major risks to which they believe the District is exposed, these are regularly reviewed and have systems established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring Scout Districts, and local Scout Groups. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the membership subscriptions fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income.The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of members.The District provides activities for all young people aged 4 to 24 through a series of thirteen Scout Groups, comprising age-related Sections and Units. If there was a reduction in membership in a particular section or group as a whole then there would have to be consideration of contraction, consolidation or closure as appropriate. Finance.The District conducts its financial affairs in accordance with the rules and guidance detailed in the Policy, Organisation and Rules of the Scout Association.

	Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objectives
		The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society The Values of Scouting As Scouts we are guided by these values: Integrity- We act with integrity; we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Belief- We explore our faiths, beliefs and attitudes. Co-operation- We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities -make and live by their Promise

		Supporting the Groups, Units and Camp Site in the delivery of quality programmes, development opportunities and such other support as and when required Provision of District wide activities and events.

		The Board acknowledges the vast amount of time and effort expended by the Warranted Leaders, Helpers, Administrators and Supporters working within the District, its thirteen Scout Groups and Explorer Scout Unit.. Similarly the Board acknowledges the massive contribution provided by the administrators and members of both the Appointments Advisory Sub- Committee and also the Silverwood Scout Camp Sub-Committee, especially thephysical contribution of the 'Dads Army' maintenance crew.

Public benefit statement	Public benefit statement	The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

	Section D	Achievements and performance
Summary of the main achievements of the charity during the year
		The thirteen constituent Scout Groups within the District, each produce their own annual reports and annual financial balance sheets commensurate with their own financial year end and include the achievements of their individual group sections and members. Copies of those reports and returns are deposited each year with the District Trust Board. The report of the District Lead Volunteer is appended hereto.

	Section E	Financial Review
Financial Operations Reserves Policy Investment Policy
		For ease of fiscal operation, the district’s general financial dealings are maintained and reported separately from those affecting the operation of the district camp site and the District Explorer Scout provision. All are included in this report.

		The District's policy on reserves is to hold sufficient resources to continue the activities of the District should income and fundraising fall short. The District Trust Board considers that the District should hold a sum equivalent to a minimum of twelve months operating costs. The District held reserves of approximately £ 115,393 against this at year end. This comprised £ 19,315 in respect of the general accounts, £ 74,161 in respect of the camp site accounts and £21,917 in respect of the Explorer Scout section accounts. These are commensurate with the levels required for operating expenses.

		The District has a small consolidated investment of a historical nature, otherwise does not have sufficient funds to increase the level of investment longer term. The Board has therefore adopted a risk averse strategy to the investment of its funds which are otherwise held in cash using only mainstream banks or buildingsocieties.

	Section F	Other Optional Information








	Section G	Declaration

The Trustees declare that they have approved the Trustees’ report above Signed on behalf of the charity’s Trustees

A Eggleston	A Eggleston	A Eggleston	A Eggleston	A Eggleston	A Eggleston	G Akid

Adrian Eggleston						George Akid

Chairman						District Commissioner
1 9 0 8 2 5
1	9	0	8	2	5

Barnsley Central Scout Receipts and Payments Account

		Year start date	Year start date	Year end date
	For the year	2024	To	2025

Receipts and payments
Receipts		2023/24 Unrestricted funds £ 50,032 50,032 - 424 - 50,456 - 8331 1600 - 9,931 57 57 60,444 - 60,444		2024/25 Unrestricted funds £
Donations, legacies and similar ~~income~~
Membership subscriptions		50,032		51264
Less:Membership subscriptions paid on (National/County/Area/District)		50,032		51264
Net membership subscriptions retained		-		-
SYCSC I Cencus rebates		424		401
Other similar income		-		-
Sub total		50,456		51,665
Grants
Sub total		-		-
Fundraising (gross)
St Georges Day Camp		8331		-
Gullvers		1600		-
Chester Zoo				3529
Cyclo Cross				215
Go Fund income				79
Alton Towers		-		3520
		9,931		7342
Investment income				.
Bank interest		57		133
Sub total		57		133
*Total Gross Income* Asset and investment sales, etc. *Total receipts*
				59140

				-

		60,444		59140

Barnsley Central Scout Receipts and Payments Account

		Year start date	Year start date	Year end date
	For the ~~year~~	2024	To	2025

Receipts and payments
Payments		2023/24 Unrestricted funds £ 44,944 - 706 0 - 301 452 223 1807 7289 641 56,363 - - 0 56,363 - 56,363 4081 - 4081		2024/25 Unrestricted funds £
Charitable Payments
Capitation		44,944		46458
Events Food		-		121
AGM/Awards Evening		706		1174
Wreath Donation		0		67
Advertisig/Marketing		-		340
IT		301		429
Printing and photocopying		452		98
Uniforms		223		976
Gulllivers Kingdom		1807		-
St Georges		7289		255
Misc Expenses		641		-
Sub total		56,363		49916
Fundraising expenses
Chester zoo				4405
Alton Towers		-		3541
Cyclocross		-		214
Sub total		0		8160
*Total Gross Expenditure* Asset and investment purchases, *Total payments* *Net of receipts/(payments)* Cash funds last year end *Cash funds this year end*
				58076

				-

				58076

		4081		1064
		-		-
		4081		1064

Statement of assets and liabilities at the end of the year	Statement of assets and liabilities at the end of the year	Statement of assets and liabilities at the end of the year
31/03/2024 Unrestricted funds £ Cash funds Deposit Account 5,095 Activity Account 0 Current Account 18,025 Cash/Floats 206 Total cash funds 23,326 Other monetary assets Capitation (Silkstone, ~~Darfield Barugh Hoyland Monk Bretton)~~ 11,417 Cencus rebate paid in april 424 Sub Chqs not banked 0 Hoyland insurance Barugh Yorkshire Water Magna Deposit re Oct 25 Big Day out Subs not rec'd 2020 0 Sub total 11,841 Investment assets - Sub total - Non monetary assets for charity's 0 Sub total 0 Liabilities Space Camp Cubs) 122 Future Events - St Georges day badges - Explorers Closing Balance 1323 Other liabilities 0 Sub total 1445		31/03/2025 Unrestricted funds £
Cash funds
Deposit Account	5,095	15228
Activity Account	0	0
Current Account	18,025	4087
Cash/Floats	206	206
Total cash funds	23,326	19522
Other monetary assets
Capitation (Silkstone,	11,417	14582
~~Darfield Barugh Hoyland Monk Bretton)~~ Cencus rebate paid in april	424	401
Sub Chqs not banked	0	0
Hoyland insurance		1340
Barugh Yorkshire Water		180
Magna Deposit re Oct 25		619
Big Day out		200
Subs not rec'd 2020	0	0
Sub total	11,841	17322
Investment assets	-	-
Sub total	-	-
Non monetary assets for charity's
	0	0
Sub total	0	0
Liabilities
Space Camp Cubs)	122	122
Future Events	-	377
St Georges day badges	-	255
Explorers Closing Balance	1323	1303
Other liabilities	0	0
Sub total	1445	2057

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature Print Name

Diana Greaves

Chair Treasurer

INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 MARCH 2025

I report on the accounts of the Barnsley District Scouts, a registered charity No.514094.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’)..

The trustees consider that an audit is not required for this year, under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts, under section 145 of the 2011 Act;
follow the procedures laid down in the general directions given by the Charity Commissioners under section 145 (5) (b) of the 2011 Act; and
state whether particular matters have come to my attention

Basis of independent examiner's report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records, in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met;

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed B. Upton

Date

16.4. 2025

Name Brian Upton

Qualification

Address 10 Woodview Chase Staincross Barnsley S75 6PS