Trustees’ Annual Report
For the period from 0 1 0 4 2 3 to 3 1 0 3 2 4
Section A Reference and Administration Details
Charity Name Barnsley District Scouts Other names known by Barnsley Scouts Barnsley District Scout Council Barnsley Metropolitan Borough District Scout Council Registered Charity number 5 1 4 0 9 4 Scout registration number 0 0 0 1 6 5 0 1 Charity’s principal address c/o Mr. S. P. Alliott 1.04 Digital media Centre County Way Barnsley Postcode S 7 0 2 J W
Names of charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 |
Trustee Name | Office held (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Adrian Eggleston | District Chairman | ||
| Simon Peter Alliott | District Secretary | ||
| Diana Greaves | District Treasurer | ||
| George Akid | District Commissioner | ||
| Alison Lamb | District Explorer Scout Commissioner | ||
| Melvyn Lunn | Treasurer (Camp Site) | ||
| Ruth Burgess | Camp Warden | From 03.06.23 | |
| Ann Oxley | |||
| Helen Elizabeth Arthur |
|||
| Amelia L Eggleston | |||
| Judith Doxey | |||
| Neil Leatherland | |||
| Harriett Duffey | Youth Commissioner | From 03.05.23 | |
| Dominic Jones | Youth Commissioner | To 20.06.23 | |
| Victoria Wilding | Network Commissioner | To 04.09.23 | |
| Joe Webster | District Network Commissioner | From 04.09.23 |
Names and Addresses of Advisors
| Type of Advisor |
Name | Address |
|---|---|---|
| None |
Section B Structure, Governance and Management
Description of the charity’s trusts
| Type of governing document How the charity is constituted Trustee selection methods Additional governance issues |
The District's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy,Organisation and Rules of The Scout Association. |
|---|---|
| The District is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
|
| The District is managed by the District Trustee Board, the members of which are all volunteers who act collectively as Charity Trustees of the Scout District, an educational charity. This Trustee Board exists to support the District Commissioner in meeting the responsibilities of that appointment and ensuring that there is good Governance practiced throughout the District. As such they are responsible for complying with legislation applicable to charities. This includes registration, keeping proper accounts and making returns to the Charity Commission as appropriate. They also ensure compliance with the Policy, Organisation and Rules of the Scout Association. The Board consists of 3 independent representatives, Chairman, Secretary and Treasurer together with the District Commissioner and members elected, nominated and co-opted at the Annual General Meeting of the District Scout Council. They meet every second month (commencing February). Members complete_'Essential Information for Executive Committee'_training within the first 5 months of joining the committee. Collectively they operate in the best interests of the District and its members to provide for: The provision and maintenance of District property and equipment; The raising of funds together with the management and administration of District finance; The insurance of persons, property and equipment; Promote and support the development of Scouting within the district; Manage and implement the various policies of the Scout Association; Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting the recruitment of leaders and other adult support; Appoint and manage the operation of any sub-Committees that may be required, including appointing Chairmen to lead such sub-Committees; Appointing District Administrators and Advisors other than any who are elected; Open, close and amalgamate Groups, Sections and Units within the District as necessary and supervise their administration, particularly in relation to finance and the trusteeship of property. The Board also; Approves the Annual Report and Annual Accounts after their examination by an appropriate auditor, examiner or scrutineer as appropriate; Presents the Annual Report together with the Annual Accounts to the District Scout Council at the Annual General Meeting; files a copy with the County Scout Trustee Board and submits them to the Charity Commission; Maintains confidentiality with regard to appropriate Board business. |
| Section B | Structure, Governance and Management (continued) | |
|---|---|---|
| Structure | ||
| Barnsley District Scouts operate within that area of South Yorkshire which is co-terminus with the local authority boundary of the Barnsley Metropolitan Borough Council. Within the District are fourteen Scout Groups, each of which is an independent educational charity in its own right, the majority of which are registered as such with the Charity Commission. The District is responsible for the supervision and support of these Groups within the provisions of the Policy, Organisation and Rules of Scouting as set out by the Scout Association, The District is also responsible for the provision, supervision and support of Explorer Scouting. The District enjoys ownership of the Silverwood Scout Camp Site at Barnsley Road, Silkstone, Barnsley S75 4LE |
| Risk and Internal Control | Risk and Internal Control | The District enjoys ownership of the Scout Headquarters building at Tinker Lane, Hoyland Common, Barnsley S74 0EP and the Scout Headquarters building at rear of 39 Dearne Hall Road, Barugh, Barnsley S75 1LU. |
|---|---|---|
| The Board has identified the major risks to which they believe the District is exposed, these are regularly reviewed and have systems established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring Scout Districts, and local Scout Groups. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the membership subscriptions fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income.The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of members.The District provides activities for all young people aged 46 to 18 through a series of Scout Groups, comprising age- related Sections and Units. If there was a reduction in membership in a particular section or group as a whole then there would have to be consideration of contraction, consolidation or closure as appropriate. Finance.The District conducts its financial affairs in accordance with the rules and guidance detailed in the Policy, Organisation and Rules of the Scout Association. |
||
| Section C | Objectives and activities | |
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objectives |
||
| The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society The Values of Scouting As Scouts we are guided by these values: Integrity- We act with integrity; we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Belief- We explore our faiths, beliefs and attitudes. Co-operation- We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities -make and live by their Promise |
||
| Supporting the Groups, Units and Camp Site in the delivery of quality programmes, development opportunities and such other support as and when required Provision of District wide activities and events. |
||
| The Board acknowledges the vast amount of time and effort expended by the Warranted Leaders, Helpers, Administrators and Supporters working within the District, its fourteen Scout Groups and Explorer Scout Unit.. Similarly the Board acknowledges the massive contribution provided by the administrators and members of both the Appointments Advisory Sub- Committee and also the Silverwood Scout Camp Site Committee, especially thephysical contribution of the 'Dads Army' maintenance crew. |
| Public benefit statement | Public benefit statement | The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|---|---|---|
| Section D | Achievements and performance | |
| Summary of the main achievements of the charity during the year |
||
| The fourteen constituent Scout Groups within the District, each produce their own annual reports and annual financial balance sheets commensurate with their own financial year end and include the achievements of their individual group sections and members. Copies of those reports and returns are deposited each year with the District Executive. The report of the District Commissioner is appended hereto. |
||
| Section E | Financial Review | |
| Financial Operations Reserves Policy Investment Policy |
||
| For ease of fiscal operation, the district’s general financial dealings are maintained and reported separately from those affecting the operation of the district camp site. Both are included in this report. |
||
| The District's policy on reserves is to hold sufficient resources to continue the activities of the District should income and fundraising fall short. The District Executive Committee considers that the District should hold a sum equivalent to a minimum of twelve months operating costs. The District held reserves of approximately £ 75,521 against this at year end. This comprised £ 23,327 in respect of the general accounts and £ 52,224 in respect of the camp site accounts. These are commensurate with the levels required for operating expenses. |
||
| The District has a small consolidated investment of a historical nature, otherwise does not have sufficient funds to increase the level of investment longer term. The Board has therefore adopted a risk averse strategy to the investment of its funds which are otherwise held in cash using only mainstream banks or building societies. |
||
| Section F | Other Optional Information | |
| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full names(s) Position held Date |
A Eggleston | A Eggleston | A Eggleston | A Eggleston | A Eggleston | A Eggleston | G Akid |
|---|---|---|---|---|---|---|---|
| Adrian Eggleston | George Akid | ||||||
| Chairman | District Commissioner | ||||||
| 1 0 0 9 2 4 |
|||||||
| 1 | 0 | 0 | 9 | 2 | 4 |
Barnsley Central Scout Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
2023 | To | 2024 | |
| Receipts and payments | ||||
| Receipts | 2022/23 Unrestricted funds £ 44,346 44,346 100 389 44,835 - 500 500 134 134 1 - 1 45,470 45,470 |
2023/24 Unrestricted funds £ |
||
| Donations, legacies and similar ~~income~~ |
||||
| Membership subscriptions | 44,346 | 50,032 | ||
| Less:Membership subscriptions paid on (National/County/Area/District) |
44,346 | 50,032 | ||
| Net membership subscriptions retained | ||||
| Donations - HSBC Compensation | 100 | |||
| SYCSC I Cencus rebates | 389 | 424 | ||
| Other similar income | ||||
| Sub total | 44,835 | 50,456 | ||
| Grants | ||||
| Maintenenace grant | - | - | ||
| Other grants | 500 | 0 | ||
| Sub total | 500 | 0 | ||
| Fundraising (gross) | ||||
| Scout income | 134 | |||
| St Georges Day Camps | 8331 | |||
| Gullivers Valley | 1600 | |||
| 134 | 9931 | |||
| Investment income | ||||
| Bank interest | 1 | 57 | ||
| Other investment income | - | - | ||
| Sub total | 1 | 57 | ||
| Total Gross Income Total receipts |
||||
| 60,444 | ||||
| 45,470 | 60,444 |
Barnsley Central Scout Receipts and Payments Account
Year start date
Year end date
| For the year from |
2023 | To | 2024 | |
|---|---|---|---|---|
| Receipts and payments | ||||
| Payments | 2022/23 Unrestricted funds £ 39678 434 25 265 140 1500 110 1185 43338 - - 0 43338 22 43360 2,110 - 2,110 |
2023/24 Unrestricted funds £ |
||
| Charitable Payments | ||||
| Capitation | 39678 | 44944 | ||
| Awards Evening | ||||
| AGM | 434 | 706 | ||
| Refreshments | 25 | |||
| Rememberance Day | 147 | |||
| Armed Forses Day Stand | 120 | |||
| IT | 265 | 301 | ||
| Medals | 80 | |||
| Printing and photocopying | 140 | 452 | ||
| Contribution to Jamboree | 1500 | |||
| Uniforms | 110 | 223 | ||
| Lynns Retirement Gift | 100 | |||
| Cycle Event/Frames & Balloons | 194 | |||
| Gazebos | 1185 | |||
| Sub total | 43338 | 47,268 | ||
| Fundraising expenses | ||||
| St Georges Day Camps | - | 7289 | ||
| Gullivers Valley | - | 1807 | ||
| Sub total | 0 | 9096 | ||
| Total Gross Expenditure Bank Charges Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 56,364 | ||||
| 56,364 | ||||
| 2,110 | 4,080 | |||
| - | - | |||
| 2,110 | 4,080 |
Statement of assets and liabilities at the end of t
| 3/31/2023 Unrestricted funds £ Cash funds BMM Account 5,038 Activity Account 0 Holding Account 16,577 Cash/Floats 206 Total cash funds 21,821 Other monetary assets Capitation outstanding 7,714 Cencus rebate 389 Sub total 8,103 Liabilities Space Camp Cubs) 122 Expenses incurred but not invoiced - Subscriptions not yet paid - Explorers Closing Balance Transfer - Other liabilities St Georges day Camp 158 Sub total 280 |
3/31/2023 Unrestricted funds £ Cash funds BMM Account 5,038 Activity Account 0 Holding Account 16,577 Cash/Floats 206 Total cash funds 21,821 Other monetary assets Capitation outstanding 7,714 Cencus rebate 389 Sub total 8,103 Liabilities Space Camp Cubs) 122 Expenses incurred but not invoiced - Subscriptions not yet paid - Explorers Closing Balance Transfer - Other liabilities St Georges day Camp 158 Sub total 280 |
3/31/2024 Unrestricted funds £ |
|---|---|---|
| Cash funds | ||
| BMM Account | 5,038 | 5,095 |
| Activity Account | 0 | |
| Holding Account | 16,577 | 18,025 |
| Cash/Floats | 206 | 206 |
| Total cash funds | 21,821 | 23,327 |
| Other monetary assets | ||
| Capitation outstanding | 7,714 | 11,417 |
| Cencus rebate | 389 | 424 |
| Sub total | 8,103 | 11,841 |
| Liabilities | ||
| Space Camp Cubs) | 122 | 122 |
| Expenses incurred but not invoiced | - | 20 |
| Subscriptions not yet paid | - | - |
| Explorers Closing Balance Transfer | - | 1303 |
| Other liabilities St Georges day Camp | 158 | |
| Sub total | 280 | 1444 |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| the accounts) and signed on their behalf by | |
|---|---|
| Signature Diana Greaves |
Print Name |
| Adrian Eggleston Chairman | |
| Diana Greaves | Diana Greaves Treasurer |
Silverwood Scout Camp Receipts and Payments Account
| Receipts and | Payments | Account | Account | |
|---|---|---|---|---|
| Year start date | Year end date | |||
| For the year from |
01-Apr-23 | To | 31-Mar-24 | |
| # | ||||
| Receipts and payments | ||||
| Receipts | 2023/24 Unrestricted funds £ - - - - - - - - - - - 27,761 137 150 102 28,150 - - - - - - 28,150 - 28,150 |
2022/23 Unrestricted funds £ |
||
| Donations, legacies and similar income | ||||
| Membership subscriptions | - | - | ||
| Less:Membership subscriptions paid on (National/County/Area/District) | - | - | ||
| Net membership subscriptions retained | - | - | ||
| Donations | - | - | ||
| Legacies | - | - | ||
| Gift Aid | - | - | ||
| Other similar income | - | - | ||
| Sub total | - | - | ||
| Grants | ||||
| Maintenenace grant | - | - | ||
| Other grants | - | - | ||
| Sub total | - | - | ||
| Fundraising (gross) | ||||
| Camping fees | 27,761 | 23,502 | ||
| Sale of badges | 137 | 108 | ||
| Donations | 150 | 77 | ||
| Other fundraising activities | 102 | - | ||
| Sub total | 28,150 | 23,687 | ||
| Investment income | ||||
| Bank interest | - | - | ||
| Building Society interest | - | - | ||
| The Scout Association Short Term Investment Service | - | - | ||
| Property Rent income | - | - | ||
| Other investment income | - | - | ||
| Sub total | - | - | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| 23,687 | ||||
| - | ||||
| 28,150 | 23,687 |
1 LT700002 (1st January 2017)
Silverwood Scout Camp Receipts and Payments Account
| Receipts and | Payments | Account | Account | |
|---|---|---|---|---|
| Year start date | Year end date | |||
| For the year from |
01-Apr-23 | To | 31-Mar-24 | |
| Receipts and payments | ||||
| Payments | 2023/24 Unrestricted funds £ - - 1,478 443 8,102 4,011 3,014 - 1,168 200 - - 1,302 2,206 197 22,121 - - - - - 22,121 - 22,121 6,029 - 6,029 |
2022/23 Unrestricted funds £ |
||
| Charitable Payments | ||||
| Youth programme and activities | - | - | ||
| Adult support and training | - | - | ||
| Defibrillator Spares | 1,478 | - | ||
| Water and Sewerage | 443 | 537 | ||
| Electricity and Gas | 8,102 | 5,950 | ||
| Insurance | 4,011 | 5,263 | ||
| Repairs and Renewals | 3,014 | 6,388 | ||
| Fire prevention equipment and maintenance | - | 1,488 | ||
| Lodge cleaning | 1,168 | 974 | ||
| OSM Fees | 200 | - | ||
| Uniforms | - | - | ||
| AGM and trustee expenses | - | - | ||
| Grounds maintenance | 1,302 | 1,396 | ||
| Waste disposla | 2,206 | 1,646 | ||
| Other costs | 197 | 532 | ||
| Sub total | 22,121 | 24,174 | ||
| Fundraising expenses | ||||
| Detail 1 | - | - | ||
| Detail 2 | - | - | ||
| Detail 3 | - | - | ||
| Other fundraising costs | - | - | ||
| Sub total | - | - | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 24,174 | ||||
| - | ||||
| 24,174 | ||||
| 6,029 | - 487 | |||
| - | - | |||
| 6,029 | - 487 |
2 LT700002 (1st January 2017)
Statement of assets and liabilities at the end of the year
| Statement of assets and liabilities at the end of the year | Statement of assets and liabilities at the end of the year | |
|---|---|---|
| 31st 3 2024 Unrestricted funds £ Cash funds Bank current account 52,224 Bank deposit account - Building society account - The Scout Association Short Term Investment Service - Cash/Floats - Total cash funds 52,224 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - camp buildings - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings 176,581 Motor vehicles - Scouting equipment, furniture etc - Other - Sub total 176,581 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
31st 3 2023 Unrestricted funds £ |
|
| Cash funds | ||
| Bank current account | 52,224 | 46,163 |
| Bank deposit account | - | - |
| Building society account | - | - |
| The Scout Association Short Term Investment Service | - | - |
| Cash/Floats | - | 32 |
| Total cash funds | 52,224 | 46,195 |
| Other monetary assets | ||
| Tax claim | - | - |
| Debts due from the County/Area/District/Group | - | - |
| Insurance claim | - | - |
| Sub total | - | - |
| Investment assets | ||
| Investment property - camp buildings | - | - |
| Quoted investments | - | - |
| Other investments - detail | - | - |
| Sub total | - | - |
| Non monetary assets for charity's own use | ||
| Badge stock | - | - |
| Shop stock | - | - |
| Other stock | - | - |
| Land and buildings | 176,581 | 176,581 |
| Motor vehicles | - | - |
| Scouting equipment, furniture etc | - | - |
| Other | - | - |
| Sub total | 176,581 | 176,581 |
| Liabilities | ||
| Accounts not yet paid | - | - |
| Expenses incurred but not invoiced | - | - |
| Subscriptions not yet paid | - | - |
| Loan - detail | - | - |
| Other liabilities | - | - |
| Sub total | - | - |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 2 April 2024 and signed on their behalf by
| - J DStoner M Lunn |
Print Name |
|---|---|
| J DStoner | John Stoner Chair |
| M Lunn | Melvyn Lunn Treasurer |
3 LT700002 (1st January 2017)
Barnsley District Scouts Registered Charity No. 514094
Independent examiner's report on the accounts for the year ending 31[st] March 2024
The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and
-
to state whether particular matters have come to my attention
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention
- 1 Which gives me cause to believe that in, any material respect the requirements to keep accounting records, in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or
2 To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed B Upton Date 15[th] May 2024 Name Mr. Brian Upton Address The Paddock, 24 Paddock Road, Staincross Barnsley S75 6LG