Pentredŵr & District Community Association Charity Number: 514021
Trustees’ Annual Report for the year ended 30 April 2025
1. Introduction
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1.1 This is the trustee annual report for the Pentredŵr and District Community Association as required by the Charity Commission.
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1.2 We would like to thank the Committee and other volunteers who give their time to manage the association and to plan and deliver our activities at Hwb Pentredŵr. Thank you also to everyone who attended our events and workshops or hired the Hwb.
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1.3 We are immensely grateful to all the grant funders who have supported our community, particularly for 2024-25 the National Lottery Community Fund and the Welsh Government Community Facilities Programme.
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1.4 More information is available on our website https://pentredwr.co.uk/ and on our Facebook and Instagram pages.
2. Objectives
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2.1 Our primary role is the operation and maintenance of our community centre, called Hwb Pentredŵr, and its use in support of our objectives to: -
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promote the benefit of the inhabitants of Pentredŵr and neighbourhood without distinction of sex or of political, religious, or other opinions.
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advance education and to provide facilities in the interests of social welfare, for recreation and leisure for the said inhabitants.
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2.2 As the only remaining community space in the village, Hwb Pentredŵr serves an important role for the surrounding community as a place to come together.
3. Structure, governance, and management
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3.1 We are an unincorporated association with a written constitution. A Management Committee made up of residents meets at least quarterly to oversee the running of Hwb Pentredŵr and to co-ordinate community events.
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3.2 The Management Committee is appointed at the annual general meeting, usually held in spring. The constitution requires us to have three standing officers appointed at the annual general meeting. For the year to April 2025 these officers were:
| Office | Name |
|---|---|
| Chair | Susan Nicholas |
| Treasurer | Adrian Farrel |
| Secretary | Maggie Sheppard |
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Pentredŵr & District Community Association Charity Number: 514021
3.3 The table below shows the dates of meetings held in the year.
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|---|---|
|Meeting|Date|
|Annual General Meeting|25 June 2024|
|Management Committee|23 April 2024|
|24 September 2024|
|14 November 2024|
|3 March 2025|
|15 April 2025|
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4. Activities in the year
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4.1 The year to April 2025 has seen Hwb Pentredŵr continue to be well used, with key activity summarised below: -
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4.2 Calon Pentredŵr project
We continued to meet our aims set out in our three-year Calon Pentredŵr project, funded by a National Lottery Community Fund revenue grant awarded in July 2023.
These aims reflect community consultation feedback for us to support the community by: -
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providing events, activities, training and workshops to reduce rural isolation, improve skills, wellbeing and quality of life.
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offering services at the Hwb to increase opportunities to access education, training, and information
using our strengths as a community
Our dedicated project leader supported by our group of workshop assistants is successfully delivering a range of workshops and events, just a few examples include:
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weekly maker days and cwrdd a chreu evenings
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monthly paned a sgwrs mornings
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community lunches – particularly popular with our older residents
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dwylo bach sessions for toddlers and pre-school children
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Welsh learner classes
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weekly men-minded workshops providing support and craft skills
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men’s cooking classes
The project funding continues until late summer 2026. More information on these and all our events is on our website https://pentredwr.co.uk/news/
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Pentredŵr & District Community Association Charity Number: 514021
4.3 Community Facilities - External works project
Grant funding was approved in November 2023 and important work on specification and tendering followed, with external work beginning on site during 2024-5.
We appointed a professional adviser and CDM lead. We also set up a
project site sub-group reporting to the Management Committee, with a dedicated Committee member as project lead, to oversee the works and liaise with the appointed contractor and advisor. This major project included: -
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specialised engineering works to stabilise the external walls of the former playground.
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refacing of the stabilised walls and erection of new steps to the upper area.
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significant ground works to the upper land above the building
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creation of a large, decked area, providing greater access to our beautiful outdoor space for residents and users with mobility issues
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removal of old shed, including asbestos management, replaced with a functional storage space
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a new a covered area which offers more flexible space and use for external workshops.
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new energy efficient external lighting throughout the site
The project had its challenges as ground conditions were worse than expected, particularly for the installation of the decking are. The very wet weather also didn’t help!
As the works were predominantly complete by the summer, a very enjoyable celebration event was held on 25 July, well attended by the local community. We were happy to welcome representatives from the Community Facilities programme to see first-hand the impact their funding has made.
4.4 Events & lettings programme
A key outcome for us is that Hwb Pentredŵr is a lively, available and well used resource for residents and local groups. Hence, alongside our project activity described above: -
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we held a full programme of community events, including grow your garden, summer fete, quiz, themed meal nights, Welsh symphonia concert, and the Ffair Nadolig
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our lettings to local and visiting groups for overnight stays continued to grow and we ran our Hwb number lottery again.
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the Hwb has been hired by local artists e.g. for watercolour and felting workshops. we hosted small wedding receptions and are exploring options to become a registered wedding venue.
cwargoion‘Naira Sreweo tecnt wo usnonen OstenCOMMUNITY GQ
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Pentredŵr & District Community Association Charity Number: 514021
As well as meeting our objectives to ensure the Hwb is well used, these events contribute towards the running costs of the Hwb. We are very grateful that our events continued to be well attended, and that attendee feedback was so positive.
5. Financial summary
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5.1 As of 30 April 2025, we had balances of £89,206 (£50,702 prior year).
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5.2 These balances were made up of restricted funds of £53,276 (£16,482) and unrestricted funds of £35,930 (£34,220). More detail is set out in our Statement of Financial Affairs accompanying this report. Funds were higher at year end due to one off retained sums relating to the external works project described above These balances were expended as the project continued towards completion in 2025-26.
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5.3 Grant receipts are accounted for in full as at date of receipt.
6. Financial Risks
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6.1 Our main financial risk is that receipts do not cover Hwb Pentredŵr running costs.
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6.2 This risk is mitigated in the short term by secured grant funding supplemented by receipts from community events and lettings, and in the medium term by maintaining appropriate reserves in accordance with our Reserves Policy.
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Assets
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7.1 We own Hwb Pentredŵr land and buildings which were valued at £12,000 on purchase from Denbighshire County Council in March 2009. Under the terms of the purchase, the property is subject to resale covenants that cap its value to us.
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7.2 We also own a small parcel of land in Pentredŵr village, purchased from Denbighshire County Council in 1993. It also is subject to covenants restricting its use to additional parking for Hwb Pentredŵr.
8. Declaration
- 8.1 The trustees declare that they approve the Annual Report above.
| Signature | Maggie Sheppard |
|---|---|
| Position | Secretary |
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| Charity Name | No (if any) | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Pentredwr & District Community Association | Pentredwr & District Community Association | Pentredwr & District Community Association | 514021 | ||||||
| Receipts and payments accounts | CC16a | ||||||||
| Period end date 01-May-24 30-Apr-25 For the period from Period start date To ~~ee~~ |
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| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | |||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Grants | - | - | - | - | |||||
| Buildingrelated | - | 211,880 | - | 211,880 | 5,000 | ||||
| Other | - | 36,796 | - | 36,796 | 70,649 | ||||
| Lettings | 1,375 | - | - | 1,375 | 2,701 | ||||
| CommunityEvents | 3,890 | - | - | 3,890 | 7,690 | ||||
| Other | 1,916 | 600 | - | 2,516 | 3,593 | ||||
| **Sub total ** | 7,180 | 249,276 | - | 256,456 | 89,633 | ||||
| - - - Sub total- - - Total receipts 7,180 249,276 - A3 Payments A2 Asset and investment sales, (see table) ~~ |
~~ ~~CT~~ ~~CEE~~ ~~CO ~~ |
- - - - - 256,456 89,633 ~~— ——~~ ~~Fo]~~ |
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| Community Centre running costs | 842 | 3,456 | - | 4,299 | 4,107 | ||||
| Insurance | - | 2,312 | - | 2,312 | 1,688 | ||||
| CommunityCentre Maintenance | 509 | - | - | 509 | 1,297 | ||||
| CommunityProjects | - | 28,847 | - | 28,847 | 33,336 | ||||
| CommunityEvents | 1,269 | - | - | 1,269 | 2,583 | ||||
| Green Futures Project | - | - | - | - | 1 | ||||
| Website | - | - | - | - | 2,055 | ||||
| Administration | 2,860 | - | - | 2,860 | 2,750 | ||||
| Equipment | - | - | - | - | 3,121 | ||||
| Major BuildingWorks | - | 177,859 | - | 177,859 | 3,212 | ||||
| **Sub total ** | 5,480 | 212,475 | - | 217,955 | 54,150 | ||||
| - - Sub total - - - A4 Asset and investment purchases, (see table) ~~a —~~ |
- - ~~—~~ |
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| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
5,480 212,475 - 217,955 54,150 1,700 36,801 - 38,502 35,483 58 - 58 - - - 34,170 16,533 - 50,702 15,219 35,927 53,277 - 89,204 50,702 ~~ao~~ ~~OE~~ ~~CE OO ~=Eq7qC*]CSOCTg~~ ~~SS~~ ~~SjS55~~ |
Section B Statement of assets and liabilities at the end of the period
| Categories B3 Investment assets Notes to the accounts Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B2 Other monetary assets B1 Cash funds |
Signature M R Sheppard Details Details Community Centre Laptop& iPad Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Cash at Bank Cash in Hand |
Unrestricted Restricted funds 35,885 53,277 43 - 35,927 53,277 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - Fund to which asset belongs Cost (optional) Fund to which asset belongs Cost (optional) Unrestricted 12,000 Unrestricted - - Fund to which liability relates Amount due (optional) - - - Print Name Maggie Sheppard |
Endowment |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| Current value (optional) |
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| Current value (optional) |
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| 12,000 | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval | |||
| Maggie Sheppard | 21/01/2026 | ||
Independent examiner’s report to the trustees of Pentredŵr & District Community Association
I report to the trustees on my examination of the accounts of the Pentredwr and District Community Association (the Trust) for the year ended 30 April 2025.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.
As a recommendation, I believe the accounts would be enhanced by having a financial year commentary, included as an overview, to aid with the overall understanding of the accounts.
Signed: S Orton-Jones
Name: Simon Orton-Jones
Address: 79 Pengwern, Llangollen, LL20 8AS
Date: 22[nd] February 2026