Pentredŵr & District Community Association Charity Number: 514021
Trustees’ Annual Report for the year ended 30 April 2024
1. Introduction
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1.1 This is the trustee annual report for the Pentredŵr and District Community Association as required by the Charity Commission.
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1.2 We are very grateful to everyone who has attended events and workshops or hired the Hwb over the year. We are hugely appreciative of the grant funders who have supported and continue to support our community.
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1.3 We would especially like to thank the volunteers who give so much of their time to manage the association and to plan and deliver our activities.
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1.4 More information on what we do is available on our website https://pentredwr.co.uk/
2. Objectives
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2.1 Our primary role is the operation and maintenance of our community centre, Hwb Pentredŵr, and its use in support of our objectives to: -
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promote the benefit of the inhabitants of Pentredŵr and neighbourhood without distinction of sex or of political, religious, or other opinions.
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advance education and to provide facilities in the interests of social welfare, for recreation and leisure for the said inhabitants.
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2.2 As the only remaining community space in the village, the Hwb serves an important purpose for the surrounding community and as a place to come together.
3. Structure, governance, and management
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3.1 We are an unincorporated association with a written constitution. A Management Committee made up of residents meets at least quarterly to oversee the running of Hwb Pentredŵr and to co-ordinate community events.
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3.2 The Management Committee is appointed at the annual general meeting, usually held in spring. The constitution requires us to have three standing officers appointed at the annual general meeting. For the year to April 2024 these officers were:
| Office | Name |
|---|---|
| Chair | Susan Nicholas |
| Treasurer | Adrian Farrel |
| Secretary | Maggie Sheppard |
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Pentredŵr & District Community Association Charity Number: 514021
- 3.3 The table below shows the dates of meetings held in the year.
| Meeting | Date |
|---|---|
| Annual General Meeting | 8 June 2023 |
| Management Committee | 28 June 2023 |
| 1 August 2023 | |
| 4 October 2023 | |
| 4 November 2023 | |
| 24 January2024 | |
| 12 March 2024 |
- 3.4 The Management Committee has regard to Charity Commission guidance on public benefit when planning our activities.
4. Activities in the year
- 4.1 The year to April 2024 has been busy and successful, with key achievements summarised below: -
Hwb Pentredŵr project
This two-year project, funded by a National Lottery Rural Futures revenue grant completed during the year and has been of huge benefit in:
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✓ strengthening our community
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✓ encouraging local enterprise, improving skills, reducing isolation,
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✓ working with farming community to explore options to improve the uses for the wool clip, and
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✓ improving Hwb amenities and activities
Grateful thanks to our brilliant project leader and all who came to the workshops, maker days, dwylo bach sessions, cwrdd a chreu evenings, clip gwlân meetings and many more.
Hanes History project
As an adjunct to the Hwb Pentredŵr project, we worked in partnership with Llangollen Museum and gained additional funds from the National Lottery Heritage Fund to launch a history project on the dwellings in our community.
We hosted house history sessions and equipped people with the skills to research their own (and possibly other) properties in our community. People’s memories of the village, its buildings, and residents, have been documented and recorded.
Our house histories have been mapped and loaded onto our website at https://pentredwr.co.uk/history/
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Pentredŵr & District Community Association Charity Number: 514021
Calon Pentredŵr project
In July 2023 we were awarded a National Lottery Community Fund revenue grant for our Calon Pentredŵr project.
This new, three-year, project will help us address feedback from our community consultation by: -
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✓ providing events, activities, training and workshops to reduce rural isolation, improve skills, wellbeing and quality of life
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✓ offering services at the Hwb to increase opportunities to access education, training, and information
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✓ using our strengths as a community
We will also collaborate with our neighbouring community centres, agencies and services to avoid duplication and share expertise and input.
Community Facilities - External works project
We worked together and with advice to apply to the Welsh Government’s Community Facilities programme for capital funding to repair the former school’s playground, boundary walls, steps, railings and secure access to our green spaces.
We received in principle approval in November 2023 and moved on to plan the preliminary activity including retaining professional advisers to specify and manage and award a compliant tender for the construction work.
The significant renovations being made possible by this grant will make our beautiful external areas safe for all and accessible for disabled members of our community.
Events & lettings programme
It is central to what we do that the Hwb is a lively, available and well used resource for residents and local groups. Hence, alongside our project activity described above, we held a full programme of community events, including a Grow your Garden event, summer fete, themed meal nights, quizzes and the Christmas fair.
Our lettings to local and visiting groups for overnight stays continued and we launched our Hwb number lottery draw in January 2024.
We are very grateful that our events were well attended, and that attendee feedback tells us they were very enjoyable, as well as contributing much needed funds.
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Pentredŵr & District Community Association Charity Number: 514021
5. Financial summary
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5.1 In the year to 30 April 2024, we had receipts of £89,633 (£63,548) and made payments of £54,149 (£86,078). As highlighted in last year’s accounts, receipts exceeded payments due to a grant receipt for a project which completed in 2022-23 but for which grant was paid on a claim back basis, being received at the start of this financial year.
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5.2 At year end we had £50,702 in the bank, of which £16,482 was restricted funds and £34,220 unrestricted.
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5.3 Grants received have been accounted for in full as at date of receipt.
6. Financial Risks
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6.1 Our main financial risk is that receipts do not cover Hwb running costs.
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6.2 This risk is mitigated in the short term by secured grant funding supplemented by receipts from community events and lettings, and in the medium term by maintaining appropriate reserves in accordance with our Reserves Policy.
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Assets
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7.1 We own Hwb Pentredŵr land and buildings which were valued at £12,000 on purchase from Denbighshire County Council in March 2009. Under the terms of the purchase the property is subject to resale covenants that cap its value to us.
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7.2 We also own a small parcel of land in Pentredŵr village, purchased from Denbighshire County Council in 1993. It also is subject to covenants restricting its use to additional parking for Hwb Pentredŵr.
8. Plans for 2024-5
- 8.1 Our focus will be on meeting our project aims and commitments and hosting a full programme of events to ensure the Hwb remains a well-used community asset.
9. Declaration
- 9.1 The trustees declare that they approve the Annual Report above.
| Signature | Maggie Sheppard |
|---|---|
| Position | Secretary |
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| Charity Name | No (if any) | No (if any) | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Pentredwr & District Community Association | 514021 | |||||||||||||||
| For the period from ~~ee~~ |
To 01-May-23 Receipts and payments accounts Period start date ~~ee~~ ~~ee~~ |
Period end date 30-Apr-24 |
CC16a | |||||||||||||
| Section A Receipts and payments | ||||||||||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | Notes | |||||||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||||||||
| A1 Receipts | ||||||||||||||||
| Grants | - | - | - | - | ||||||||||||
| Buildingrelated | - | 5,000 | 5,000 | - | 5,000 | 36,640 | 36,640 | |||||||||
| Other | - | 70,649 | 70,649 | - | 70,649 | 19,596 See Note | 19,596 See Note | 19,596 See Note | ||||||||
| Lettings | 2,701 | - | - | 2,701 | 2,029 | 2,029 | ||||||||||
| CommunityEvents | 7,690 | - | - | 7,690 | 4,649 | 4,649 | ||||||||||
| Other | 2,993 | 600 | 600 | - | 3,593 | 640 | 640 | |||||||||
| **Sub total ** | **13,384 ** | 7 | 76,249 | - | 89,633 | **63,554 ** | ||||||||||
| - - - - - Sub total - - - - - Total receipts 13,384 76,249 - 89,633 63,554 A2 Asset and investment sales, (see table) ~~SS~~ ~~SS SS~~ |
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| A3 Payments | ||||||||||||||||
| Community Centre running costs | ||||||||||||||||
| 123 | **3,984 ** | - | **4,107 ** | **5,097 ** | ||||||||||||
| Insurance | - | 1 | 1,688 | - | 1,688 | 1 | 1,639 | |||||||||
| Community Centre Maintenance | ||||||||||||||||
| **1,297 ** | - | - | - | **1,297 ** | 2 | 2,398 | ||||||||||
| Community Projects | - | 33,336 | - | 33,336 | 30,149 | |||||||||||
| Community Events | 2,583 | - | - | - | 2,583 | 1 | **1,631 ** | |||||||||
| Green Futures Project | - | 1 | 1 | - | 1 | **39,592 ** | See Note | |||||||||
| Website | - | 2 | 2,055 | - | 2,055 | - | - | |||||||||
| Administration | 2,750 | - | - | - | 2,750 | - | - | |||||||||
| Equipment | - | 3,121 | - | 3,121 | 2 | 2,560 | ||||||||||
| Major Building Works | - | 3,212 | - | 3,212 | 3,012 | |||||||||||
| **Sub total ** | 6,753 | 47 | 47,396 | - | 54,149 | 86 | 86,078 | |||||||||
| - - - - - Sub total - - - - - Total payments 6,753 47,396 - 54,149 86,078 Net of receipts/(payments) 6,632 28,853 - 35,485 - 22,524 A5 Transfers between funds - - - A6 Cash funds last year end 27,588 - 12,370 - 15,218 37,742 Cash funds this year end 34,220 16,482 - 50,702 15,218 A4 Asset and investment purchases, (see table) ~~1~~ ~~—}}~~ ~~SS SS SS SS~~ |
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| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | ||||||||||||||
| Unrestricted | Restricted funds | Endowment | ||||||||||||||
| Categories | Details | funds | funds | |||||||||||||
| to nearest £ | to nearest £ | to nearest £ | ||||||||||||||
| B1 Cash funds | 34,029 16,482 - 191 - - 34,220 16,482 - OK OK OK Unrestricted Restricted funds Endowment Total cash funds (agree balances with receipts and Cash at Bank Cash in Hand ~~SS~~ ~~ES SS SS~~ |
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| funds | funds | |||||||||||||||
| Details | to nearest £ | to nearest £ | to nearest £ | |||||||||||||
| B2 Other monetary assets | - - - - - - ~~Ee]~~ ~~FF} FE} EF~~ |
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| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B3 Investment assets | ||||||||||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B4 Assets retained for the charity’s own use |
Unrestricted 12,000 12,000 Unrestricted - - - - Community Centre Laptop & iPad ~~———————~~ |
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| Fund to which | Amount due | When due | ||||||||||||||
| B5 Liabilities | liability relates (optional) (optional) - - - Details ~~————————~~ |
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| Notes to the accounts | The Association received a Green Futures grant from Cadwyn Clwyd in 2022-23. Grant was released | The Association received a Green Futures grant from Cadwyn Clwyd in 2022-23. Grant was released | ||||||||||||||
| after payments were made for the works. | ||||||||||||||||
| The timing of the works payment and grant reclaim meant that payments of £33,891 were incurred | The timing of the works payment and grant reclaim meant that payments of £33,891 were incurred | The timing of the works payment and grant reclaim meant that payments of £33,891 were incurred | The timing of the works payment and grant reclaim meant that payments of £33,891 were incurred | The timing of the works payment and grant reclaim meant that payments of £33,891 were incurred | ||||||||||||
| in March 2023 and reported in the 2022-23 accounts. The associated grant was paid by the funder in | ||||||||||||||||
| May 2023 and is included in receipts above. | ||||||||||||||||
| Signed by one or two trustees on behalf of all the trustees |
_ | _ | Signature M Sheppard |
Print Name M R Sheppard |
Date of approval 28/01/2025 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Pentredwr and District Community Association On accounts for the year 30[th] April 2024 Charity no 514021 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/04/2024
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 24/02/2025 Signed: Name: R J Cragg ~~CO~~ Relevant professional BSc., MICE. qualification(s) or body (if any): Address: Rock House, Eglwyseg Llangollen, Denbighshire, LL20 8EH
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