Pentredŵr & District Community Association Charity Number: 514021 **Trustees’ Annual Report for the year ended 30 April 2023** ## **1. Introduction** - 1.1 This is the Annual Report for the Pentredŵr and District Community Association (the Association) as required by the Charity Commission. - 1.2 The Association is grateful to residents and local groups who have attended events and workshops over the year. - 1.3 We are also hugely thankful for the support of volunteers who give so much of their time to plan and manage our activities. ## **2. Objectives** - 2.1 The Association’s primary purpose is the operation and maintenance of the Pentredŵr Community Centre (now known as Hwb Pentredŵr) and promoting its use for community events to support our objectives to: - - promote the benefit of the inhabitants of Pentredŵr and neighbourhood (hereinafter called 'the area of benefit') without distinction of sex or of political, religious, or other opinions. - advance education and to provide facilities in the interests of social welfare, for recreation and leisure for the said inhabitants. - 2.2 Hwb Pentredŵr is the only remaining local community facility and its continued operation is an important contributor to community cohesion. **3. Structure, governance, and management** - 3.1 The Association is an unincorporated association with a written constitution. A Management Committee made up of residents meets at least quarterly to oversee the day to day running of Hwb Pentredŵr and to co-ordinate community events. - 3.2 The Management Committee is appointed at the annual general meeting, usually held in spring - for this year the AGM was held on 14 May 2022. The constitution requires the Management Committee to have three standing officer roles. Persons are appointed to these roles at the Annual General Meeting. For the year to April 2023 these roles were held as follows: |Office|Name| |---|---| |Chair|Susan Nicholas| |Treasurer|Adrian Farrel| |Secretary|Maggie Sheppard| Page 1 of 4 Pentredŵr & District Community Association Charity Number: 514021 - 3.3 Meetings in 2022-23 were held as shown below: - |Meeting|Date| |---|---| |Annual General Meeting|14May2022| |Management Committee|16June 2022| ||22 September 2022| ||1 December 2022| ||1 February2022| ||1 March 2023| - 3.4 All residents are welcome at community events at Hwb Pentredŵr. The centre is also available to hire by residents and groups and is used for overnight stays, meetings, training courses, parties, and other events. - 3.5 The Management Committee has had regard to Charity Commission guidance on public benefit when planning the Association’s activities. ## **4. Activities in the year** - 4.1 The year to end of April 2023 has been busy and vibrant, in no small part due to the positive impact and outcomes from the Hwb Pentredŵr grant funded project. We are very grateful to the National Lottery Rural Futures Community Fund for giving us this opportunity to address some significant issues in our community. - 4.2 The project aimed to secure prosperity and strengthen the community by: - encouraging local enterprise - strengthening community - improve skills, and - providing better amenities - 4.3 A summary of the project’s achievements is given below, and a fuller outcome report has been submitted to the National Lottery Rural Futures Community Fund. - 4.4 A key project aim was to address issues of the poor rural economy finding alternative uses for fleece to diversify and create new enterprise options in partnership with Gwlângollen CIC (https://www.gwlangollen.com) for farmers who receive next to nothing for their mountain grade fleece. The project has been very successful in raising awareness, creating support networks for local farming families, and linking with other cross Wales projects, including attending the launch of the Wool Manifesto for Wales. - 4.5 To strengthen community and improve skills, we established weekly Maker Days and Cwrdd a Chreu drop-in sessions. We also ran a wide-ranging programme of events and workshops, including screen printing, community felting, mental health first aid, citizen’s Page 2 of 4 Pentredŵr & District Community Association Charity Number: 514021 advice bureau drop-in sessions, hedge laying, bird box making and bike maintenance - to name just a few! - 4.6 A specific project launched in the year was Hanes History, a partnership with Llangollen Museum with funding from the National Lottery Heritage Fund. We hosted house history sessions and equipped residents with the skills to research their own (and possibly other) properties in our community. People’s memories of the village, its buildings, and residents, have been documented and recorded. The information is being collated and will be available as a book and online with the audio recordings accessible via an interactive map. - 4.7 To improve facilities, the National Lottery grant funded the installation of reliable Wi-Fi at Hwb Pentredŵr. This has made a massive difference given the poor rural connectivity experienced in the area and enabled a wider range of workshops. Local Parish Council, Graziers Association, and other groups hiring the centre have gained benefit from having digital access for their meetings and training events. - 4.8 We have also significantly improved the internal storage at Hwb Pentredŵr, meaning workshop materials are well organised and accessible and have created a small office workspace. - 4.9 Alongside the project and for the first time since Covid, we were able to host our full programme of annual community events, including the spring Plant Sale, Summer Fete, and Christmas Fair. Our regular lettings to local and visiting groups are returning. We will continue to promote these to contribute towards Hwb Pentredŵr running costs. ## **5. Financial summary** - 5.1 In the twelve months to 30 April 2023 the Association had receipts of £ 63,548 (prior year £47,065) and made payments of £86,078 (prior year £34,389). - 5.2 The Association held total net funds of £15,218 in the bank at year end, of which £38,406 was in unrestricted funds and -£23,189 in restricted. - 5.3 Outgoings from restricted funds were more than receipts due to the timing of payments to contactors for external works at the Hwb in Feb/March 2023, for which grant funding was received on a claim back basis at the start of the new financial year. - 5.4 Grants received have been accounted for in full as at date of receipt. ## **Financial Risks** - 5.5 The main financial risk is that receipts from community events do not cover community centre running costs – this is mitigated in the short term by secured grant funding and other income generation, and in the medium term by maintaining appropriate reserves in accordance with our Reserves Policy. Page 3 of 4 Pentredŵr & District Community Association Charity Number: 514021 ## **Assets** - 5.6 The Association owns the land and building at Pentredŵr Old School (the Centre) valued at £12,000 on purchase from Denbighshire CC in March 2009. Under the terms of the acquisition the property is subject to resale covenants that cap its value to the Association. - 5.7 The Association also holds a small parcel of land in Pentredŵr Village, purchased from the local authority. It is subject to covenants restricting its use to additional parking for Hwb Pentredŵr. ## **6. Future Plans** - 6.1 Our focus in 2023-24 will be to build on the successes of the Hwb Pentredŵr project to ensure the community centre remains a vibrant asset for the local community through further grant funding applications. - 6.2 We will also explore grant funding options so we can make use of our beautiful outdoor space to offer a wider range of workshops and events to our residents and users. ## **7. Declaration** - 7.1 The trustees declare that they approved the Annual Report above. |Signature|M R Sheppard| |---|---| |Name|Maggie Sheppard| |Position|Secretary| |Date|October 2023| Page 4 of 4 ||**Charity Name**
|**Charity Name**
|**Charity Name**
|**No(if any)**|**CC16a**|**CC16a**| |---|---|---|---|---|---|---| ||**Pentredwr & District Community**
**Association**|||**514021**||| ||**Receipts andpayments accounts**|||||| ||**For the period**
**from**|
**Period start**
**01-May-22**|
**To**
|**Period end**
**30-Apr-23**||| |||**Restricted**
**funds**
**to the**
**nearest £**|**Endowment**
**funds**
**to the**
**nearest £**|**Total funds**
**to the**
**nearest £**||| |**Section A Receipts and payments**||||||| |**A1 Receipts**||||||| |Grants||**-**
**36,640**
**-**
**19,596**
**-**
**-**
**-**
**56,236**|**-**|**-**|**-**|| |Buildingrelated|||**-**|**36,640**|**-**|| |Covid Support|||**-**|**-**|**-**|| |Other|||**-**|**19,596**|**41,037**|| |||||||| |Lettings|||**-**|**2,029**|**2,629**|| |CommunityEvents|||**-**|**4,649**|**2,668**|| |Other|||**-**|**640**
**63,554**|**731**|| |**_Sub total_ **|||**-**||**47,065**|| |||**-**
**-**||||| ||||**-**|**-**|**-**|| ||||**-**|**-**|**-**|| |||||**63,554**||| |||**56,236**|**-**||**47,065**|| |||||||| |||**2,472**
**1,639**
**-**
**30,149**
**-**
**39,592**
**-**
**-**
**2,560**
**3,012**
**79,425**|**-**|**5,097**|**3,961**|| ||||**-**|**1,639**|**1,758**|| ||||**-**|**2,398**|**255**|| |||||**30,149**|**24,154**|| ||||**-**|**1,631**|**611**|| |||||**39,592**||**See Note**| ||||**-**|**-**|**-**|| ||||**-**|**-**|**50**|| ||||**-**|**2,560**|**600**|| |||||**-**|**-**|| ||||**-**|**3,012**|**3,000**|| |||||**-**
**86,078**|**-**|| ||||**-**||**34,389**|| ||||||**-**
**34,389**
**12,676**
**-**
**25,066**
**37,742**|| |||**-**|**-**|**-**||| |**_Sub total_ **|||**-**|**-**|**-**|| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||**86,078**||| |||**79,425**|**-**||**34,389**|| |||||||| ||**664**|**- 23,189**|**-**|**- 22,524**|**12,676**|| ||**-**
**37,742**
**38,406**|**-**
**-**|**-**|**-**|**-**|| ||||**-**|**37,742**|**25,066**|| |||**- 23,189**|**-**|**15,218**|**37,742**|| CCXX R1 accounts (SS) 31/01/2024 1 ||**Charity Name**
|**Charity Name**
|**Charity Name**
|**No(if any)**|**CC16a**| |---|---|---|---|---|---| ||**Pentredwr & District Community**
**Association**|||**514021**|| ||**Receipts andpayments accounts**||||| ||**For the period**
**from**|**Period start**
**01-May-22**|
**To**
|**Period end**
**30-Apr-23**|| |||||**Restricted**
**funds**
**to nearest £**|| |**Section B Statement of assets and**|**liabilities at the end of the period**||||| |**Categories**
**B3 Investment assets**
**Notes to the accounts**
**B2 Other monetary assets**
**B1 Cash funds**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|||**Unrestricted**
**funds**
**to nearest £**||| ||||**38,392**|**- 23,189**|**-**| ||||**14**|**-**|**-**| ||||**38,406**|**- 23,189**|**-**| ||||**OK**|**OK**|| ||||**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|| ||||**-**|**-**|**-**| ||||**-**|**-**|**-**| ||||**Fund to**
**which asset**
**belongs**|**Cost**
**(optional)**|| ||||**-**|**-**|**-**| ||||**Fund to**
**which asset**
**belongs**|**Cost**
**(optional)**|| ||||**Unrestricted**|**12,000**|**12,000**| ||||**Unrestricted**|**-**|**-**| ||||**Fund to**
**which**
**liability**
**relates**|**Amount due**
**(optional)**|| ||||**-**|**-**|| ||||**-**|**-**|| |**Signed by one or two trustees on**
**behalf of all the trustees**|**Signature**
_M R Sheppard_|**Print Name**|**Date of**
**approval**| |---|---|---|---| |||**M R SHEPPARD**|**30-Jan-24**| ||||| CCXX R2 accounts (SS) 31/01/2024 2 Pentredwr & District Community Association Charity Number: 514021 ## **Independent examiner’s report to the trustees of Pentredwr & District Community Association** I report to the trustees on my examination of the accounts of the Pentredwr & District Community Association (the Charity) for the year ended 30 April 2023. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |Signed:|| |---|---| |Name:|R J Cragg| |Relevant professional qualification or
membershipofprofessional bodies(if any):|BSc, MICE| |Address:|Rock House,Llangollen,LL20 8EH| |Date|30/01/2024|