2022-04-30-accounts

Pentredŵr & District Community Association Charity Number: 514021

Trustees’ Annual Report for the year ended 30 April 2022

1. Introduction

• 1.1 This is the Annual Report for the Pentredŵr and District Community Association (the Association) as required by the Charity Commission.

• 1.2 The Association is extremely grateful for the support of volunteers who give so much of their time to plan and manage community events and to residents and local groups who attend events and support the Association in meeting its objectives.

2. Objectives

• 2.1 The Association’s primary purpose is the operation and maintenance of the Pentredŵr Community Centre (the Centre) and promoting its use for community events to support community cohesion in Pentredŵr and District, a rural area in south Denbighshire.

• 2.2 The Centre is the only remaining local community facility and its continued operation is an important contributor to community cohesion.

3. Structure, governance, and management

• 3.1 The Association is an unincorporated association with a written constitution.

• 3.2 A Management Committee made up of residents meets regularly to oversee the day to day running of the Centre and co-ordinate community events. The Management Committee is appointed or reappointed at the annual meeting, usually held in May.

• 3.3 The constitution requires the Management Committee to have three standing officer roles. Persons are appointed to these roles at the Annual General Meeting. For the year to April 2022 these roles were held as follows:

Office	Name
Chair	Susan Nicholas
Treasurer	Adrian Farrel
Secretary	Maggie Sheppard

• 3.4 All residents of Pentredŵr and District are welcome at community events organised by the Management Committee which take place at the Centre. The Centre is also available to hire by residents and groups and is used for overnight stays, meetings, training courses, parties, and other events.

• 3.5 The Management Committee has had regard to Charity Commission guidance on public benefit when planning the Association’s activities.

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Pentredŵr & District Community Association Charity Number: 514021

4. Activities in the year

• 4.1 The year to end of April 2022 saw the re-emergence of in-person events as the Covid 19 pandemic restrictions eased.

• 4.2 The Centre hosted a range of activities and events including

• The successful Christmas Fair and Spring Plant sale

• The regular chess club was able to reconvene, and

• Lettings were able to recommence, and the Centre was hired by a range of local groups and residents for overnight stays (e.g. local canoe groups), training events (including first aid training) and birthday parties.

• Hwb Pentredŵr workshops (see Section 5 below)

• 4.3 The annual August Bank Holiday Fete – our largest community event was able to be held after a break due to Covid restrictions. This is one of our most popular and well attended events with over 300 residents and visitors attending.

• 4.4 The Annual Bonfire and Fireworks event could not be held due to insurance conditions.

5. Hwb Pentredŵr Project

• 5.1 During the year the Association, in partnership with Gwlângollen, became service delivery partners of the Hwb Pentredŵr project.

• 5.2 Hwb Pentredŵr is a significant two-year partnership project for the Association. The project supports the Association’s own objectivise as it aims to secure prosperity and strengthen community by:

• Encouraging local enterprise

• Improving skills

• Providing better amenities

• Strengthening Community

• 5.3 The project launched in May 2021 with grant funding from the National Lottery Community Fund and Rural Futures and has potentially opened doors to a brighter future for our community.

• 5.4 The grant funding enabled employment of a dedicated Project Co-Ordinator and the Management Committee wish to express their thanks and appreciation for all the work she does to make the project such a success.

• 5.5 Progress is overseen via a Steering Group, which receives regular reports on project delivery and progress. The Steering Group reports to the Management Committee.

• 5.6 Further information on the significant successes of the Hwb Pentredŵr Project in the year is included in Appendix 1 to this Annual Report

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Pentredŵr & District Community Association Charity Number: 514021

6. Financial summary

• 6.1 The Association had receipts of £47,065 (prior year £93,089) and made payments of £34,389 (prior year £77,535) in the twelve months to 30 April 2022.

• 6.2 Receipts were again bolstered by grant funding as the Association successfully secured a Rural Futures grant of £39,787 which was the primary source of funding for the Hwb Pentredŵr project described in Section 5 above

• 6.3 The Association also received three other grants from: Denbighshire County Council (£500), Grow Wild (£500) and Grwp Cynefin £250.

• 6.4 Grants received have been accounted for in full as at date of receipt.

• 6.5 The Association held funds of £38,422 in the bank at year end (of which £10,818 were restricted and £26,924 were unrestricted).

Financial Risks

• 6.6 The main financial risk is that receipts from community events do not cover Community Centre running costs – this is mitigated in the medium term by maintaining appropriate reserves.

• 6.7 Going forward the Association will develop funding plans for ongoing delivery of the Hwb Pentredŵr project after the initial two-year grant term expires in May 2023.

Assets

• 6.8 The Association owns the land and building at Pentredŵr Old School (the Centre) valued at £12,000 on purchase from Denbighshire CC in March 2009. Under the terms of the acquisition the property is subject to resale covenants that cap its value to the Association.

7. Declaration

• 7.1 The trustees declare that they approved the Annual Report above

Signature	M R Sheppard
Name	Maggie Sheppard
Position	Secretary
Date	September 2022

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Pentredŵr & District Community Association Charity Number: 514021

Appendix 1

Hwb Pentredŵr

1. Hwb Pentredŵr is a partnership between the Association and Gwlângollen. This appendix to the Association’s Annual Report summarises some of the excellent progress the project has made in the year towards its aims of: -

2. Encouraging local enterprise

3. Improving skills

4. Providing better amenities

5. Strengthening Community

Encouraging Local Enterprise

1. Pentredŵr & District is a very rural area in south Denbighshire, and the main industry is sheep farming. One of Hwb Pentredŵr’s aims is to address issues relating to the poor rural economy by trying to find alternative uses for fleece to diversify and create new enterprise options.

2. Hwb Pentredŵr and Gwlângollen have met with local sheep farming families and gained support to move forward with the next steps of identifying local possibilities to enable a better return for farmers for their wool. The group has been named Clip Gwlan and comprises a consortium of around 15 local hill farmers. Clip Gwlan’s sole aim is to improve the annual return on producers’ wool clip. The group is forging links with other groups local (such as Young Farmers) and Menter Môn working across north Wales - all seeking to improve the use of this much undervalued resource

Improving Skills

1. Hwb Pentredŵr aims to provide accessible training and workshop events to allow individuals to try something new but also to help people gain new skills which could potentially lead to income generating opportunities for the community.

2. The Hwb has offered a wide variety of events and workshops, some of which have been a series on a particular topic, over 100 people in total have attended (some attending more than one workshop). Most workshops are free, but some have an associated charge. Free sessions mean that the workshops are inclusive, so can be accessed by everyone despite their disposable income.

3. Workshops successfully delivered in the year includes

4. weekly Maker Days including wet and 3D felting, clay and family environment art, basket weaving; eco dyeing

5. History research

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Pentredŵr & District Community Association Charity Number: 514021

• Bike maintenance

• Beginner iPad and Creative Writing courses

Better Amenities

1. Hwb Pentredŵr aims to reduce digital isolation within the valley. Some of the grant funding has been used to install Wi-Fi at the Centre. Rural connectivity and coverage are notoriously slow and patchy – there is little to no fibre broadband connectivity available to residents.

2. This investment has made a massive difference to the community and to the groups who use the Centre. It has enabled residents to use the reliable Wi-Fi at the Centre as a work base and has extended the range of training courses that can be offered.

3. Reliable connectivity at the Centre also enabled the provision of advice clinic sessions with Groundwork North Wales, where residents were invited to discuss their energy bills and related energy issues with a consultant. This proved extremely popular and was of benefit to all who attended.

Strengthening Community

1. Hwb Pentredŵr ’s aim is to address rural isolation by providing social activities, open events, youth activities and specific interest groups. In the first year the project has:

2. Continued weekly Maker Days which are as much a community event as a skill sharing session.

3. Hosted a Mental Health First Aid course led by CAMHS and the Local Authority skilling up local residents to support each other – particularly important in rural areas.

4. Organised a community bus trip to Wonderwool Wales at Builth Wells

5. Helped in the organisation and delivery of Association activities such as Coffee Mornings, Plant Sale and the Annual Summer Fete where Hwb Pentredŵr had a promotional stand.

6. Developing partnership with local CAMHS (Child and Adolescent Mental Health Schools in Reach Service).

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	Charity Name	Charity Name	Charity Name	No (if any)	No (if any)	No (if any)	CC16a
	Pentredwr & District Community Association			514021
	Receipts and payments accounts
	For the period from	01-May-21 Period start date	To		30-Apr-22 Period end date
Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ - - - 2,629 2,668 731 6,028 - - 6,028 2,654 - 255 611 - 50 600 - 4,170 - - 4,170 1,858 - 25,066 26,924	Restricted funds to the nearest £ - - 41,037 - - - 41,037 - - 41,037 1,307 1,758 24,154 3,000 30,219 - 30,219 10,818 - - 10,818	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - -		Total funds to the nearest £ - - - 41,037 2,629 2,668 731 47,065		Last year to the nearest £
Grants							-
Buildingrelated	-						65,038
Covid Support	-						23,000
Other	-						-
Lettings	2,629						472
CommunityEvents	2,668						215
Other	731						114
**Sub total **	6,028						88,839
A2 Asset and investment sales, (see table).
	-				-		-
Sub total	-				-		-
Total receipts A3 Payments
							88,839
Community Centre running costs	**2,654 **						**1,467 **
Insurance	-						1,640
Community Centre Maintenance	255						696
Community Projects
Community Events	611						3,000
Website	-						141
Administration	50						**1,301 **
Equipment	600
							-
Major Building Works							69,290
	-						-
**Sub total **	4,170						77,535
A4 Asset and investment purchases (see table)
,	-				-
**Sub total **	-				-		-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
							77,535
	1,858	10,818	-		12,676		11,304
	-	-	-		-		-
	25,066	-	-		25,066		9,512
	26,924	10,818	-		37,742		20,816

CCXX R1 accounts (SS)

30/01/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories B3 Investment assets Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B5 Liabilities B4 Assets retained for the charity’s own use	Signature M RShepparrd Details Cash at Bank Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Community Centre Laptop & iPad	Unrestricted funds Restricted funds to nearest £ to nearest £ 26,924 10,818 - - - - 26,924 10,818 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - Fund to which asset belongs Cost (optional) Fund to which asset belongs Cost (optional) Unrestricted 12,000 Unrestricted - - Fund to which liability relates Amount due (optional) - - - Print Name MSheppard	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			Current value (optional)
			Current value (optional)
			12,000
			-
			-
			When due (optional)
			Date of approval
	M RShepparrd	MSheppard	01/09/2022

CCXX R2 accounts (SS)

30/01/2023

2

Pentredwr & District Community Association Charity Number: 514021

Independent examiner’s report to the trustees of Pentredwr & District Community Association

I report to the trustees on my examination of the accounts of the Pentredwr & District Community Association (the Charity) for the year ended 30 April 2022.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:	R J Cragg
Relevant professional qualification or membershipofprofessional bodies(if any):	BSc, MICE
Address:	Rock House,Llangollen,LL20 8EH
Date	22/01/2023