2021-04-30-accounts

Pentredwr & District Community Association Charity Number: 514021

Trustees’ Annual Report for the year ended 30 April 2021

1. This is the Annual Report for the Pentredwr and District Community Association.

Objectives

1. The charity’s primary purpose is the operation and maintenance of the Pentredwr Community Centre (the Centre) and promoting its use for community events to support community cohesion in Pentredwr and District environs, a rural area in south Denbighshire. The Centre is the only remaining local community facility.

Structure, governance, and management

1. The charity is an unincorporated association with a written constitution.

2. The Management Committee made of residents run the charity. The Management Committee meets regularly to oversee the day to day running of the Centre and co-ordinate community events. The management committee is appointed or reappointed at the annual meeting held in May.

3. The constitution requires the Management Committee to have three standing officer roles. For the year to April 2021 these roles were held as follows:

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Office Name
Chair Paul Coleman
Treasurer Adrian Farrel
Secretary Maggie Sheppard
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1. All residents of Pentredwr and District environs are welcome at community events organised by the Management Committee which take place at the Centre. The Centre is also available to hire for private functions.

2. The Management Committee has had regard to Charity Commission guidance on public benefit when planning the charity’s activities.

Activities in the year

1. There is a usually a varied programme of community events each year held at the Community Centre, including quiz nights, hot pot suppers, ceilidh, plant sales etc; the highlight being the annual summer fete.

Pentredwr & District Community Association Charity Number: 514021

1. In 2020-21 this events programme was severely curtailed due to the national and local restrictions caused by the Covid 19 pandemic.

2. A range of virtual events were organised and well attended throughout the year.

3. The absence of in-person community events at the Centre did mean that substantial progress was made in the refurbishment works to the Centre building, facilities, and access, including improved disabled access. This work was grant funded and undertaken by professional contractors with active support from community volunteers to whom the Management Committee is incredibly grateful.

Financial summary

1. The charity had receipts of £93,089 and expenditure of £77,535 in the twelve months to 30 April 2021.

2. This was an unusually elevated level of financial activity as the charity was successful in receiving and deploying grants of £65,000 to fund the Centre refurbishment referenced above. The charity also received Covid 19 support grants of £23,000 from the local authority, Denbighshire County Council.

3. Grants received have been accounted for in full at date of receipt.

4. The charity had £25,066 of unrestricted funds in the bank at the year-end.

5. The main financial risk is that income from community events does not cover Centre running costs, this risk is mitigated by holding reserves.

6. The charity owns the land and building at Pentredwr Old School (the Community Centre) valued at purchase from Denbighshire County Council (12/3/2009) at £12,000. Under the terms of the acquisition the property is subject to resale covenants that cap its value.

Declaration

1. The trustees declare that they approved the Annual Report above

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Signature M R Sheppard
Name Maggie Sheppard
Position Secretary
Date March 2022
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Pentredwr & District Community Association Charity Number: 514021

Charity Name

N

Pentredwr & District Community Association 5

Receipts and payments accounts

For the period from

Period start date

May 1, 20

To

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds to the nearest to the nearest to the nearest £ £ £

to the nearest £

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A1 Receipts
Grants - -
Building related 65,038 - -
Covid Support 23,000 - -
Other - 4,250 -
Lettings 472 - -
Community Events 215 - -
Other 114 - -
Sub total 88,839 4,250 -
A2 Asset and investment sales,
(see table).
- - -
Sub total - - -
Total receipts 88,839 4,250 -
A3 Payments
Community Centre running costs 1,467 - -
Insurance 1,640 - -
Community Centre Maintenance 696 - -
Community Events - 3,000 -
Website 141 - -
Administration 51 1,250 -
- - -
Major Building Works 69,290 - -
- - -
Sub total 73,285 4,250 -
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A4 Asset and investment
purchases, (see table)
- - -
Sub total - - -
Total payments 73,285 4,250 -
Net of receipts/(payments) 15,554 - -
A5 Transfers between funds - - -
A6 Cash funds last year end 9,512 - -
Cash funds this year end 25,066 - -
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Section B Statement of assets	and liabilities	and liabilities	at the end of the period	at the end of the period
					Unrestricted
Categories	Details				funds
B1 Cash funds	Cash at Bank				to nearest £ 25,066
					-
				Total cash funds	- 25,066
	(agree balances with receipts and
			payments account(s))		OK
					Unrestricted
					funds
B2 Other monetary assets	Details				to nearest £ - -
					Fund to which
	Details				asset belongs
B3 Investment assets
					Fund to which
	Details				asset belongs
B4 Assets retained for the	Community Centre				Unrestricted
charity’s own use
					Fund to which
	Details				liability relates
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees			Signature		Print N
		M	R Shepparrd		M Shep

No (if any) 14021 CC16a Period end date Apr 30, 21

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Total funds Last year
to the nearest
to the nearest £
£
- -
65,038 4,000
23,000 -
4,250 5,846
472 1,795
215 6,215
114 32
93,089 17,888
- -
- -
93,089 17,888
1,467 816
1,640 1,639
696 502
3,000 5,425
141
1,301 3,750
- -
69,290 4,000
- -
77,535 16,132
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-
- -
77,535 16,132
15,554 1,756
- -
9,512 7,756
25,066 9,512
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Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
Current value
Cost (optional)
(optional)
- -
Current value
Cost (optional)
(optional)
12,000 12,000
- -
- -
Amount due When due
(optional) (optional)
-
-
-
Name Date of approval
ppard 03/16/2022
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Pentredwr & Dlstrirt Community Association Chafity Number: 514021 Independent exarnlnerfs rewt to the trustees of Pentreth & Dlstrlct Communlty Associatlon I report to the trustees on my examination of the a(rounts of the Pentredwr & District Community Association (the Charity) for the year ended 30 April 2021. Responsibillties and basls of reP￿t As the charlty trustees you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 {'the ACV). I report in respect of my examination of the Charl￿S accounts carried out under section 145 of the 2011 Act and in carryin8 Out my examination I have followed all the applicable Directions given by the Charity Commission under sertion 14515llb) of the Art. Independent examinerfs statem I have completed my examination. I confinn that no material rnatter5 have come to my attention in connection with the examination gMn8 me cause to believe that in any material respert: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection wTth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Si8ned: Name: R J Cragg Relevant professional qualification or membership of professional bodies Irf any): Address: BSC, MICE Rock House, Uan8ollen, LL20 8EH 1410512022 Date