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2021-03-31-accounts

Charity registration number: 513942

The West Wales Grand Charity

Annual Report and Financial Statements

for the Year Ended 31 March 2021

The West Wales Grand Charity

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 4
Statement of Trustees' Responsibilities 5
Independent Auditors' Report 6 to 8
Independent Examiner's Report 9
Statement of Financial Activities 10
Balance Sheet 11
Notes to the Financial Statements 12 to 16

The West Wales Grand Charity

Reference and Administrative Details

Trustees Mr R L James Mr L Hughes Mr M Eckley Mr A J Ross, President Mr A C Trumper Mr S A Thurgood Principal Office 13 New Road Haverfordwest SA61 1TU Charity Registration Number 513942 Independent Examiner LHP Auditors Ltd Llys Deri Parc Pensarn Carmarthen SA31 2NF

Page 1

The West Wales Grand Charity

Trustees' Report

The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2021.

Objectives and activities

Objects and aims

The purposes of the Charity are:-

  1. To receive financial donations from individual Masons, Masonic Lodges and Chapters and other Masonic bodies.

  2. To distribute such sums to such other charities or charitable objects or causes, Masonic or otherwise, as the Management Committee of the Charity may from time to time decide.

  3. To maintain such invested reserves as the Trustees may consider necessary and appropriate to ensure adequate income to meet the expected demands and commitments of the Charity.

  4. To receive, invest and administer the funds forming "The David and Elonwy Evans Masonic Trust Fund" in accordance with the terms agreed with the Charity Commissioners for England and Wales.

The Charity does not derive any income from the general public through fundraising events.

The Charity does not employ any staff and is administered by voluntary members.

Public benefit

The objects of the charity are to distribute funds to charitable causes and to other charities. The charitable causes chosen have an emphasis on youth related groups and include local scout groups, amateur sports clubs, youth opera and other musical groups. Bursaries are provided for several further education colleges.

THE DAVID AND ELONWY EVANS MASONIC TRUST FUND

The Fund represents the net residue of the estate of the late David John Evans and it has been resolved by the Trustees that this fund be treated as a Permanent Endowment Fund the capital being safeguarded. In accordance with the terms of the will which also stipulates that the income from the fund is to be applied in aid of "non-masonic charitable organisations with particular reference to the disadvantaged child".

The Trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Financial review

Policy on reserves

The Charity's policy in relation to its reserves is that they should be invested in low risk institutions and/or Government stocks.

Investment policy and objectives

The Charity remains concerned to maintain a substantial portfolio of investments in order to ensure on-going income especially to meet its Annuity and Bursary commitments and also its donations to local causes in West Wales (including Teddies for Loving Care) - particularly in case of any further downturn in the economic climate and of investment yields and of donations inwards.

Page 2

The West Wales Grand Charity

Trustees' Report

Going concern

The trustees have no uncertainties about the charity's ability to continue as a going concern.

Structure, governance and management

Nature of governing document

The Charity is an unincorporated association and was first constituted in August 1982 and first registered on 23rd September 1983.

The governing document of the Charity is now set out under the heading "Provincial Grand Charity - Rules of Administration" in the revised By Laws of the Province of West Wales and was approved on the 3rd July 2008.

Recruitment and appointment of trustees

New trustees are recruited from the members of the Province of West Wales who are all Freemasons.

The Management Committee shall appoint not more than six persons to act as Trustees and as holding Trustees of the Charity. Those persons shall be:-

i) The Provincial Grand Master ii) The Deputy Provincial Grand Master iii) The Assistant Provincial Grand Master iv) The Provincial Grand Treasurer v) The Provincial Grand Secretary

vi) The Secretary/Treasurer of the Masonic Charities Association

Induction and training of trustees

New trustees undergo an induction to brief them on their legal obligations under charity law, the objects of the charity, the Management Committee and its decision making processes, its forward planning and its recent financial performance. Trustees are encouraged to attend appropriate training events where these will facilitate the undertaking of their role.

Arrangements for setting key management personnel remuneration

All trustees give their time voluntarily and receive no remuneration or other benefits.

Page 3

The West Wales Grand Charity

Trustees' Report

Organisational structure

The Trustees administer the Charity and make all determinations of grants to be made, including those made in response to appeals recommended by the Provincial Grand Charity Appeals Committee.

The Provincial Grand Committee Appeals Committee comprises the following:-

a) The Trustees of the Charity

b) The Provincial Grand Charity Steward

c) The Provincial Grand Almoner

d) The Provincial Assistant Grand Charity Stewards

e) The Charity Steward of each Lodge in the Province

f) Officers of the Charity as listed below:-

The Provincial Grand charity Appeals Committee is empowered to co-opt not more than three Brethren as additional members of whom one may be nominated by the President.

OFFICERS

The Officers of the Charity are:-

President The Provincial Grand Master (appointed by the Grand Master of the United Grand Lodge of England, currently HRH the Duke of Kent KG)

Deputy President The Deputy Provincial Grand Master (appointed by the Provincial Grand Master)

Secretary The Provincial Grand Secretary (appointed by the President)

Treasurer The Provincial Grand Treasurer (elected annually by all the members of the Provincial Grand Lodge).

Major risks and management of those risks

Business risk

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable protection against fraud and error.

The Management Committee is satisfied that adequate systems and procedures of internal audit are in place to manage the identified risks of fraud and error.

Funds held as custodian trustee on behalf of others

Currently there is £2,457.50 being held for Dr John B Lloyd Trust.

The family are in the process of setting up a charitable trust in his memory. The money will be transferred when the trust is functional.

The annual report was approved by the trustees of the charity on 21 October 2021 and signed on its behalf by:

......................................... Mr A J Ross President

Page 4

The West Wales Grand Charity

Statement of Trustees' Responsibilities

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees of the charity on 21 October 2021 and signed on its behalf by:

......................................... Mr A J Ross Trustee

Page 5

The West Wales Grand Charity

Independent Auditor's Report to the Members of The West Wales Grand Charity

Opinion

We have audited the financial statements of The West Wales Grand Charity (the 'charity') for the year ended 31 March 2021, which comprise the Statement of Financial Activities, Balance Sheet, and Notes to the Financial Statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is United Kingdom Accounting Standards, comprising Charities SORP - FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and applicable law (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the original financial statements were authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Page 6

The West Wales Grand Charity

Independent Auditor's Report to the Members of The West Wales Grand Charity

Matters on which we are required to report by exception

In the light of our knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees' Report.

We have nothing to report in respect of the following matters where the Charities Act 2011 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Statement of Trustees' Responsibilities (set out on page 5), the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

• Reviewing financial statement disclosures and testing supporting documentation to assess compliance with applicable laws and regulations

• Auditing the risk of management override of controls, including thorough testing journal entries and other adjustments for appropriateness, and evaluating the business rationale of significant transactions outside the normal course of business.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Page 7

The West Wales Grand Charity

Independent Auditor's Report to the Members of The West Wales Grand Charity

Use of our report

This report is made solely to the charity trustees, as a body, in accordance with section 144 of the Charities Act 2011 and regulations made under section 154 of that Act. Our work has been undertaken so that we might state to the trustees those matters we are required to state to trustees in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and its trustees as a body, for our audit work, for this report, or for the opinions we have formed.

......................................

LHP Auditors Ltd

Llys Deri Parc Pensarn Carmarthen SA31 2NF

Date:.............................

LHP Auditors Ltd is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

Page 8

The West Wales Grand Charity

Independent Examiner's Report to the trustees of The West Wales Grand Charity

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2021 which are set out on pages 10 to 16.

Respective responsibilities of trustees and examiner

As the charity’s trustees of The West Wales Grand Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the The West Wales Grand Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of The West Wales Grand Charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

......................................

Llys Deri Parc Pensarn Carmarthen SA31 2NF

21 October 2021

Page 9

The West Wales Grand Charity

Statement of Financial Activities for the Year Ended 31 March 2021

Note
Income and Endowments from:
Donations and legacies
Investment income
3
Total Income
Expenditure on:
Charitable activities
Total Expenditure
Gains/losses on investment
assets
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
11		 Unrestricted
funds
£
111,917
12,233
124,150
(380,463)
(380,463)
48,324
(207,989)
638,055
430,066		 Endowment
funds
£
-
33,818
33,818
(1,950)
(1,950)
140,791
172,659
1,147,158
1,319,817		 Total
2021
£
111,917
46,051
157,968
(382,413)
(382,413)
189,115
(35,330)
1,785,213
1,749,883		 Total
2020
£
74,054
51,330
125,384
(76,070)
(76,070)
(49,787)
(473)
1,785,685
1,785,212

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2020 is shown in note 11.

The notes on pages 12 to 16 form an integral part of these financial statements. Page 10

The West Wales Grand Charity

(Registration number: 513942) Balance Sheet as at 31 March 2021

Note
Current assets
Investments
8
Cash at bank and in hand
9
Creditors: Amounts falling due within one year
10
Net assets
Funds of the charity:
Endowment funds
Unrestricted income funds
Unrestricted funds
Total funds
11		 2021
£
1,532,964
221,177
1,754,141
(4,258)
1,749,883
1,319,817
430,066
1,749,883		 2020
£
1,343,849
445,561
1,789,410
(4,198)
1,785,212
1,147,157
638,055
1,785,212

The financial statements on pages 10 to 16 were approved by the trustees, and authorised for issue on 21 October 2021 and signed on their behalf by:

......................................... Mr A J Ross Trustee

The notes on pages 12 to 16 form an integral part of these financial statements. Page 11

The West Wales Grand Charity

Notes to the Financial Statements for the Year Ended 31 March 2021

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

The West Wales Grand Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the Charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Investment income

Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources.

Charitable activities

Charitable expenditure comprises those costs incurred by the Charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Page 12

The West Wales Grand Charity

Notes to the Financial Statements for the Year Ended 31 March 2021

Grant provisions

Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.

Governance costs

These include the costs attributable to the Charity’s compliance with constitutional and statutory requirements, including audit.

Taxation

The charity is a registered charity and is therefore exempt from tax

Current asset investments

Current asset investments are included at market value as valued by the stockbrokers, Sarasins, at the financial year end.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.

2 Income from donations and legacies

Donations and legacies;
Donations from individuals
Total for 2021
Total for 2020		 Unrestricted
funds
General
£
111,917
111,917
74,054		 Total
funds
£
111,917
111,917
74,054

Page 13

The West Wales Grand Charity

Notes to the Financial Statements for the Year Ended 31 March 2021

3 Investment income

Interest receivable and similar income;
Interest receivable on bank deposits
Other income from current asset investments
Total for 2021
Total for 2020		 Unrestricted
funds
General
£
461
11,772
12,233
14,857		 Endowment
funds
Permanent
£
-
33,818
33,818
36,473		 Total
funds
£
461
45,590
46,051
51,330

4 Expenditure on charitable activities

Note
Grant funding of activities
Governance costs
Total for 2021
Total for 2020		 Unrestricted
funds
General
£
380,463
-
380,463
74,330		 Endowment
funds
Permanent
£
-
1,950
1,950
1,740		 Total
funds
£
380,463
1,950
382,413
76,070

Total expenditure £

5 Analysis of governance and support costs

Governance costs

Audit fees
Audit of the financial statements
Other governance costs
Total for 2021
Total for 2020		 Endowment
funds
Permanent
£
1,860
90
1,950
1,740		 Total
funds
£
1,860
90
1,950
1,740

Page 14

The West Wales Grand Charity

Notes to the Financial Statements for the Year Ended 31 March 2021

6 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

7 Auditors' remuneration

7
Auditors' remuneration
Audit of the financial statements
8
Current asset investments
Listed other shares
9
Cash and cash equivalents
Cash at bank
10 Creditors: amounts falling due within one year
Other creditors
Accruals		 2021
£
1,860
2021
£
1,532,964
2021
£
221,177
2021
£
2,458
1,800
4,258		 2020
£
1,740
2020
£
1,343,849
2020
£
445,561
2020
£
2,458
1,740
4,198

11 Funds

Unrestricted funds
General
Endowment funds
Permanent
Total funds		 Balance at 1
April 2020
£
638,055
1,147,158
1,785,213		 Incoming
resources
£
124,150
33,818
157,968		 Resources
expended
£
(380,463)
(1,950)
(382,413)		 Other
recognised
gains/(losses)
£
48,324
140,791
189,115		 Balance at
31 March
2021
£
430,066
1,319,817
1,749,883

Page 15

The West Wales Grand Charity

Notes to the Financial Statements for the Year Ended 31 March 2021

Unrestricted funds
General
Endowment funds
Permanent
Total funds		 Balance at 1
April 2019
£
636,231
1,149,454
1,785,685		 Incoming
resources
£
88,911
36,473
125,384		 Resources
expended
£
(74,330)
(1,740)
(76,070)		 Other
recognised
gains/(losses)
£
(12,757)
(37,030)
(49,787)		 Balance at
31 March
2020
£
638,055
1,147,157
1,785,212

Page 16

The West Wales Grand Charity

Statement of Financial Activities by fund for the Year Ended 31 March 2021

Income and Endowments from:
Donations and legacies
Investment income
Total income
Expenditure on:
Charitable activities
Total expenditure
Gains/losses on investment assets
Net (expenditure)/income
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Total
Unrestricted
Funds
2021
£
111,917
12,233
124,150
(380,463)
(380,463)
48,324
(207,989)
(207,989)
638,055
430,066		 Total
Unrestricted
Funds
2020
£
74,054
14,857
88,911
(74,330)
(74,330)
(12,757)
1,824
1,824
636,231
638,055

This page does not form part of the statutory financial statements. Page 17

The West Wales Grand Charity

Statement of Financial Activities by fund for the Year Ended 31 March 2021

Income and Endowments from:
Investment income
Total income
Expenditure on:
Charitable activities
Total expenditure
Gains/losses on investment assets
Net income/(expenditure)
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Total
Endowment
Funds
2021
£
33,818
33,818
(1,950)
(1,950)
140,791
172,659
172,659
1,147,158
1,319,817		 Total
Endowment
Funds
2020
£
36,473
36,473
(1,740)
(1,740)
(37,030)
(2,297)
(2,297)
1,149,454
1,147,157

This page does not form part of the statutory financial statements. Page 18

The West Wales Grand Charity

Detailed Statement of Financial Activities for the Year Ended 31 March 2021

Income and Endowments from:
Donations and legacies (analysed below)
Investment income (analysed below)
Total income
Expenditure on:
Charitable activities (analysed below)
Total expenditure
Gains/losses on investment assets (analysed below)
Net expenditure
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Total
2021
£
111,917
46,051
157,968
(382,413)
(382,413)
189,115
(35,330)
(35,330)
1,785,213
1,749,883		 Total
2020
£
74,054
51,330
125,384
(76,070)
(76,070)
(49,787)
(473)
(473)
1,785,685
1,785,212

This page does not form part of the statutory financial statements. Page 19

The West Wales Grand Charity

Detailed Statement of Financial Activities for the Year Ended 31 March 2021

Donations and legacies
Appeals and donations
Other income
Investment income
Income from listed investments
Income from listed investments
Interest on cash deposits
Interest on cash deposits
Charitable activities
Grants payable - institutions
Teddies for loving care
Grants payable - individuals
The audit of the charity's annual accounts
Bank charges
Gains/losses on investment assets
Reval reserve - Movement in value of investments
Reval reserve - Movement in value of investments		 Total
2021
£
106,196
5,721
111,917
33,789
11,772
29
461
46,051
(377,235)
(2,228)
(1,000)
(1,860)
(90)
(382,413)
140,791
48,324		 Total
2020
£
68,122
5,932
74,054
36,465
12,740
8
2,117
51,330
(70,738)
(2,592)
(1,000)
(1,740)
-
(76,070)
(37,030)
(12,757)

This page does not form part of the statutory financial statements. Page 20