TEESSIDE FEDERATION OF WOMEN’S INSTITUTES
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2022
Charity Registration Number: 513932
TEESSIDE FEDERATION OF WOMEN’S INSTITUTES
INDEX
FOR THE YEAR ENDED 31 DECEMBER 2022
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| Pages | |
|---|---|
| Trustees’ Annual Report | 1 to 3 |
| Independent Examiner’s Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 11 |
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TEESSIDE FEDERATION OF WOMEN’S INSTITUTES
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022
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The Trustees present their report together with the financial statements of the charity for the year ended 31 December 2022. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the Accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
Objects, Organisation and Activities
The main purposes of the Women’s Institute organisation are:
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(a) To advance the education of women and girls for the public benefit in all areas including (without limitation):
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(i) Local, national and international issues of political and social importance;
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(ii) Music, drama and other cultural subjects; and
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(iii) All branches of agriculture, crafts, home economics, science, health and social welfare;
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(b) To promote sustainable development for the public benefit by:
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(i) Educating people in the preservation, conservation and protection of the environment and the prudent use of natural resources; and
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(ii) Promoting sustainable means of achieving economic growth and regeneration;
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(c) To advance health for the public benefit; and
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(d) To advance citizenship for the public benefit by the promotion of civic responsibility and volunteering. “Sustainable development” means development which meets the needs of the present generation without compromising the ability of future generations to meet their needs.
The Women’s Institute organisation seeks to give women the opportunity of working together through the Women’s Institute organisation in their communities, of developing their capacity and skills, and of putting into practice those ideals for which the Women’s Institute organisation stands.
Public benefit statement
The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s aims and objectives and in planning future activities.
Achievements and Performance
2022 was an extremely busy year when members began to feel confident enough, post pandemic, to return to events.
We began in January with our Mindfulness Day closely followed by an extremely well attended International Day based on Russia at a new venue in Guisborough. The darts competition brought out the usual
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TEESSIDE FEDERATION OF WOMEN’S INSTITUTES
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022
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competitive spirit and the walking netball at Thornaby and Saltburn continued to flourish. A new sporting activity was introduced with the Axe Throwing and other games supported by the Scouts. Two guided walked were organised around Hart Village and old Middlesbrough with good support.
Several trips took place throughout the year to Kendal to see the Quaker Tapestries as well as to the Liquorice Festival in Pontefract, The Piece Hall and Shibden Hall in Halifax and the Mansion House and Christmas Markets in York.
A highlight of the year was one of the Calendar Girls, speaking at the Annual Lunch at Middlesbrough Football Club which was well attended and enjoyable.
The quiz was held in two separate venues at each end of the Federation and we also held a Strawberry Afternoon Tea and Christmas Event with a chocolate historian talking about the history of Quality Street.
Financial Review
The attached financial statements show the current state of the finances, which the Committee consider to be sound.
Unrestricted accumulated funds at the Balance Sheet date amount to £73,686 and will be used in the future by the organisation in the furtherance of its objectives.
Reserves are to be maintained at a level sufficient to meet six months’ overhead costs of the Federation. In the current and previous years the reserve levels were therefore satisfactory.
Structure, governance and management
Teesside Federation of Women’s Institutes was established on 20 April 1983 by the National Federation of Women’s Institutes, which is a company limited by guarantee (Number 2517690) and is registered with the Charity Commission Number 513932.
The Board of Trustees are elected biennially and appointments and co-options are made on an annual basis. The officers are elected from the elected members of the Board of Trustees. The Annual Meeting is held in late March/early April.
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TEESSIDE FEDERATION OF WOMEN’S INSTITUTES
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022
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Charity Reference and Administrative Details
Charity registration number 513932
| Trustees | Patricia Bolton | Chairman |
|---|---|---|
| Lynn Mitchell | Vice-chairman | |
| Debbie Baszynski | Honorary Treasurer | |
| Ann Brown | Assistant Treasurer | |
| Barbara Neal | ||
| Linda Wilson | Resigned January 2022 | |
| Anne Godley | Retired March 2022 | |
| Diane Falla | ||
| Christina Phillips | ||
| Independent Examiner | Trevor Cook FCA | |
| Baines Jewitt Limited | ||
| Barrington House | ||
| 41 – 45 Yarm Lane | ||
| Stockton on Tees | ||
| TS18 3EA | ||
| Bankers | HSBC | |
| Albert Road | ||
| Middlesbrough | ||
| Address for correspondence | WI Office | |
| St Mary’s Centre | ||
| 82-90 Corporation Road | ||
| Middlesbrough | ||
| TS1 2RW |
On behalf of the Board of Trustees
P A Bolton Chairman
Date: 15 March 2023
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF TEESSIDE FEDERATION OF WOMEN’S INSTITUTES
FOR THE YEAR ENDED 31 DECEMBER 2022
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I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2022 which are set out on pages 5 to 11.
Responsibilities and basis of report
As the Charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
T COOK FCA Baines Jewitt Limited Chartered Accountants Barrington House 41-45 Yarm Lane STOCKTON ON TEES TS18 3EA
Date: 20 March 2023
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TEESSIDE FEDERATION OF WOMEN’S INSTITUTES
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022
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| Notes Incoming Resources Charitable activities 2 Activities to generate funds: Interest received Affiliation fees including insurance Donations Government grants Sundry income Total Incoming Resources Resources Expended Charitable activities 3 Total Resources Expended Net Incoming/(Outgoing) Resources Before Transfers Gross Transfers Between Funds 10 Balance Brought Forward Balance Carried Forward |
Unrestricted Funds 2022 2021 £ £ 27,432 4,588 523 7 9,329 8,432 204 152 - 4,180 1,399 - 38,887 17,359 34,983 18,657 34,983 18,657 3,904 (1,298) 294 - 4,198 (1,298) 69,488 70,786 73,686 69,488 |
Restricted Funds 2022 2021 £ £ - - - - - - - - - - 24 659 24 659 - - - - 24 659 (294) - (270) 659 2,225 1,566 1,955 2,225 |
Total Funds 2022 2021 £ £ 27,432 4,588 523 7 9,329 8,432 204 152 - 4,180 1423 659 |
|---|---|---|---|
| 38,911 18,018 |
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| 34,983 18,657 |
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| 34,983 18,657 |
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| 3,928 (639) - - |
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| 3,928 (639) 71,713 72,352 |
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| 75,641 71,713 |
All income and expenditure derive from continuing activities.
The annexed notes on page 7 to 11 form part of these financial statements
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TEESSIDE FEDERATION OF WOMEN’S INSTITUTES
BALANCE SHEET AS AT 31 DECEMBER 2022
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| Note Fixed Assets 6 Current Assets Stock 7 Debtors and prepayments National Savings Income Bonds Bank current account Bank deposit accounts Current Liabilities Sundry creditors 8 Total Net Assets Fund Balances Unrestricted Funds 10 Restricted Funds 10 |
2022 £ £ 628 411 2,231 8,000 11,229 59,689 81,560 6,547 75,013 75,641 73,686 1,955 75,641 |
2021 £ £ 366 515 592 8,000 12,725 54,229 76,061 4,714 71,347 71,713 69,488 2,225 71,713 |
2021 £ £ 366 515 592 8,000 12,725 54,229 76,061 4,714 71,347 71,713 69,488 2,225 71,713 |
|---|---|---|---|
| 81,560 6,547 |
76,061 4,714 |
||
| 71,713 | |||
| 69,488 2,225 |
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| 71,713 |
Approved by the Board of Trustees on 15 March 2023 and signed by:
P A Bolton Chairman
D Baszynski Treasurer
The annexed notes on pages 7 to 11 form part of these financial statements
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TEESSIDE FEDERATION OF WOMEN’S INSTITUTES
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022
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1. Summary of significant accounting policies
(a) General information and basis of preparation
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Practice.
The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are prepared in sterling which is the functional currency of the charity.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
(b) Funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
(c) Income recognition
All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
Investment income is earned through holding assets for investment purposes such as shares. It includes dividends and interest. Interest income is recognised using the effective interest method and dividend income is recognised as the charity’s right to receive payment is established.
(d) Expenditure recognition
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or
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TEESSIDE FEDERATION OF WOMEN’S INSTITUTES
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022
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constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably.
(e) Stock
Stock is estimated at the lower of cost and net realisable value.
(f) Fixed Assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Computers 33% straight line
Office furniture and equipment 15% reducing balance
(g) Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price.
(h)
Tax
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011.
(i) Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
2. Charitable Activities - Income
| haritable Activities - Income | |||
|---|---|---|---|
| Board of Trustees events and publicity AGM and Council Meetings Handicrafts, Art and Leisure Events and Opportunities Public and International Affairs Publications and Stationery Membership |
Unrestricted 2022 2021 £ £ 4,808 2,128 5,011 - 7,559 1,558 3,436 - 5,754 297 864 605 - - 27,432 4,588 |
Restricted 2022 2021 £ £ - - - - - - - - - - - - - - - - |
Total 2022 2021 £ £ 4,808 2,128 5,011 - 7,559 1,558 3,436 - 5,754 297 864 605 - - |
| 27,432 4,588 |
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TEESSIDE FEDERATION OF WOMEN’S INSTITUTES
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022
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3. Charitable Activities - Expenditure
4.
| Unrestricted Restricted 2022 2021 2022 2021 £ £ £ £ Board of Trustees events and publicity 4,143 1,265 - - AGM and Council Meetings 5,051 250 - - Handicrafts, Art and Leisure 3,751 837 - - Events and Opportunities 1,579 - - - Public and International Affairs 3,928 168 - - Publications and Stationery 515 651 - - Membership 173 2 - - Administration and Governance 15,843 15,484 - - 34,983 18,657 - - Staff Costs The average number of employees throughout the year was: |
Total 2022 2021 £ £ 4,143 1,265 5,051 250 3,751 837 1,579 - 3,928 168 515 651 173 2 15,843 15,484 34,983 18,657 2022 2021 No. No. 1 1 |
|---|---|
Staff Costs
There were no employees who received total employee benefits of more than £60,000.
5. Independent examiners remuneration
The independent examiners remuneration amounts to an independent examination fee of £1,200 (2021: £1,200).
6. Fixed Assets
| Fixtures & Fittings £ Computer Equipment £ Net Book Value At 1 January 2022 364 2 Additions - 345 Depreciation charge for year (54) (29) Net book value at 31 December 2022 310 318 Net book value at 31 December 2021 364 2 7. Stock 2022 £ Publications and stationery 411 |
Total £ 366 345 (83) 628 366 2021 £ 515 |
|
|---|---|---|
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TEESSIDE FEDERATION OF WOMEN’S INSTITUTES
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2022
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8. Creditors
| Trade creditors Accruals |
2022 £ 5,337 1,210 _____ 6,547 |
2021 £ 3,506 1,208 _____ 4,714 |
|---|---|---|
9. Analysis of Net Assets Between Funds
| Fixed assets Cash at bank and on deposit Other net assets Statement of Funds As at 01.01.2022 £ Unrestricted Funds: General 69,488 Restricted Funds: Denman Travel Fund 1,272 Barwick Belles 294 Hartburn WI 346 Egglescliffe WI 313 Yarm WI - 2,225 71,713 |
Income £ 38,476 - - - - - - 38,476 |
Unrestricted £ 628 68,964 4,094 ______ 73,686 Expenditure £ 34,572 - - - - - - 34,572 |
Restricted £ - 1,955 - ______ 1,955 Transfer Between Funds £ 294 - (294) - - 24 (270) 24 |
Total £ 628 70,919 4,094 ______ 75,641 As at 31.12.2022 £ 73,686 |
|---|---|---|---|---|
| 1,272 346 313 24 |
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| 1,955 | ||||
| 75,641 |
10. Statement of Funds
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TEESSIDE FEDERATION OF WOMEN’S INSTITUTES
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022
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| Unrestricted Funds: General Restricted Funds: Denman Travel Fund Barwick Belles Hartburn WI Egglescliffe WI |
As at 01.01.2021 £ 70,786 1,272 294 - - 1,566 72,352 |
Income £ 17,359 - - 346 313 659 18,018 |
Expenditure £ 18,657 - - - - - 18,657 |
Transfer Between Funds £ - - - - - - - |
As at 31.12.2021 £ 69,488 |
|---|---|---|---|---|---|
| 1,272 294 346 313 |
|||||
| 2,225 | |||||
| 71,713 |
11. Fund Descriptions
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a) Unrestricted Funds are general funds and they are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
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b) Restricted Funds are income funds which are to be used in accordance with the specific restrictions imposed by the donor.
Funds held in trust for Women’s Institutes which have closed are held in Teesside Federation’s bank account for a period of three years after which time, if the Women’s Institutes have not reformed, the funds are retained by the Teesside Federation.
12. Related Party Transactions
A total of £2,445 was reimbursed to 7 members of the Board of Trustees in the year. These payments were for costs incurred relating to events held. No member of the Board of Trustees has received or is due to receive any remuneration for the year.
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