theWI IIISPIRING WOMEN SOUTH YORKSHIRE FEDERATION OF WIS BOARD OF TRUSTEES REPORT 2019 - 2020 RKSHlItE ItroMEN's INSTITUIE HALL CROSS COTTAGE, 5 ALBION PLACE, SOUTH PARADE DONCASTER DNI 2EG TEL: 01302 325829 Email- southyorksfed@gmail.com Website- www.southyorksfedwi.org.uk ANNUAL REPORT 201912020 F¢derntion Chairman The South Yorkshire Federation has b¢¢n through quite difficult timcs since th¢ outbrcak of Covid19. We have had to cancel events that we had planned and as yel we have been unable to plan for any future events. Our Board of Trustees have been able to meet through the magic of Zoom although it is not the same as actually meeting each other in a face to face situation. Not all our Tnjstees have access to Zoom but we have stayed in contact with them. Sadly the Home Economics, Leisure Activities and Public Affairs Sub Committees have not managed to hold any meetings during these times but hopefully we will recommence them &s soon a5 we are able. We have been fortunate in being able to keep the Federation Office working as usual with Kirsty and Lesley working from home and just visiting the o￿lee on different days from each other to collect mail etc. The monthly newsletter News "N" Views has been produced each month and sent out to Federation Secretaries for distribution. All infonnation sent from NFWI has been cascaded down to the Wls in order to keep them up to date with the latest updates. This we were able to do as the Board of Trustees made the decision right from the beginning not to furlough our staff and to keep the oifice running as smoothly as possible during these unusual limes. Let us all hope that that it will not be too long before things start returning to nomality and we can meet with each other at Federdtion and WI events. Dorothy Meekins Federation Chairman Office and Finance What an awful year it was! I do not think many were expecting the crisis to go on as long as it has, nor could we have possibly comprehended the impact it has had on all of us. An unprecedented year that will impact for years to come. The office closed in March 2020. The Board of Trustees made the decision that our staff would not be furloughed as they could work from home. Some other federations did furlough their staff and ai least one federation has made staff redundant. Our stsff working from home has ensured that the work of the federation ha5 continued. Our Financial Secretary spent a long time sending refunds for cancelled events. Bi115 Still had to be paid. the NFWI have continued to work from home with the national board meeting via conferencing software and the South Yorkshire Board made the decision to purchase softwarc so that we could do the same. It w&s a very steep leaming curve and some of us were quicker at learning than oihers! The Income and Expenditure breakdown that is in the delegates pack has to be read with caution. We had to send so many refunds for cancelled events that it is does not give a fair reflection on how South Yorkshire Federation slands financially. Our impact on our income was huge and will continue into the financial year 2020-2021. Ai the lime of writing this report we are still not at a point where we can see when we will ￿ able to move oui of restrictions and into a 'new nornial.. The Government grant of £1 0,000 was a massive help. Without it we would not be in the situation ora small surplus of income over expenditure, we would have made a massive loss. However, the true story is that during the Financial Year to 30th September 2020 we had six months when there was virtually no income for the Federation. Our two big events which generally bring in a fair amount (the Annual Meeting and International Day) did not happen. The Zoom meetings have brought some income during this year but our total income 15 way down already. I want to thank both Kirsty and Le51ey for the sterling work they have done under very trying circumstances. Working from home is hard enough but when you add the further difficulty of home- schooling...... We are all grateful for their hard work and commitmenl and realise how lucky we are to have them. 2020 is a year we all want to forget. The first part of 2021 has not, so far, been much better. I hope that by the time we 'meet' for the Annual Meeting things will be starting to look a little better. We will be dealing with the effects of this global pandemic for several years but l am sure we will manage to get the Federation back on its feet financially. If anyone has any questions on the accounts please could they submit them in writing and I will do my best to answer them. Ingrid House Federation Treasurer Membership Sub-committee The Membership team have not had much chance to relax this year even though there have been no Wl meetings to attend. We have been here to give advice and support to all our WIS when necessary. We have continued to hold our monthly meetings via Zoom and all the Wl Advisers have contacted their own allocated Wls. It has been lovely to welcome two new WI Advisers, Rebecca Holt and Annie Dawson whom will certainly be an asset to our team. Sadly we have been unable to open any new WIS this year and the two thal were planned have been put on hold until the future looks more certain. Sadly two of our Wls have gone into Suspension this year. We have had more than 40 enquiries from prospective new members and hopefully they will join when we are able to hold meetings once again. It has been go(Kl to hear about all the Wls that are keeping in contact with their members through Zoom meetings or emails. Sadly there are a few Wls who have little or no contact with their members since last March. At the current time we have 58 WIS with 2228 members 82 of them being Dual members. Let us hope that it will not ￿ ti)0 long before we will be able to hold meetings once again and meet up with our fellow Wl members. Dorothy Meekins Membership Committee Chair Home Economics and Education Along with many other groups. organisations and compani￿ we had to cancel a number of planned events in 2020 due to the Coronavirus Pandemic. These included Acrylic Paint Pouring, Rag Rug Making. Card Crafts and a number of Sewing Sessions for Christmas items. Also plann¢d was a Colour & Stylisi Aftemoon Tea and a visit to Renishaw Hall & Gardens. We are hoping to be able to rearrange most of these events again during 2021 and 2022. Sandra Crawford Chair of Home Economics Ind Education Leisure Activities Committee The planned trip to the Assay Office in Sheffield was oversubscribed, but as the date approached, it had to be cancelled. Heritage Treasure Hunts at Sprotbrough and Thurlstone and Millhouse Green Wls were cancelled. The Annual Federation Quiz ai Dodworth and Amthorpe w&$ cancelled. The Annual Federation Carol Service was cancelled. Lorna Montgomery Chair of Lei8ure Aetivitie5 Committee Public Affairs and International Committee The Public Affairs Sub Committee aim to bring current issues to the attention of members of S.Y.F.W.l. With that in mind, it was decided that ihe focus of International Day 2020, to take place on 21 September 2020, would be climate change. Obviously, the pandemic put paid to any possibility of holding the event at that time, but the Committee very much hope it will be wssible to put on the event in 2022. It was still rKTrssible at the end of June 2020. however. for Wl members to take part in the first ever virtual lobby of Parliament. Co-ordinated by the Climate Coalition, of which the Wl is a founding member. The Climate Coalition works to protect what we love from the effects of climate change and to lobby politicians to make tackling the issue a priority. As part of the lobby, two members of the Public Affairs Committee arranged a Zoom meeting with their local MP to present to him the importance of a healthy, green and fair recovery in the aftern]ath of the pandemic. Susan Webster Co-chair and Secretary of Publi¢ Affairs & International Committe¢ ACWW Like many charities and organisations. 2020 was a difficult year for ACWW, with many of their scheduled events for the year, eg. Area conferences, postponed or scrapped altogether. However, operation5 in their central office have continued with stsff working from hom¢ and with modem technology making it possible to have virtual meetings. attend online conferences and participate in webinars, staff have still been able to make ACWW'S voice heard on various platfornis. They continued to send out public statements for World Environmeni day & Fnternational Day of Families for example and also produced an action pack for'orange the World, campaign. the 16 Days of global activism against gender-based violence. As a consequence of working closely with UNESCO over the years. ACWW has been elected by NGOS globally to represent them on UNESCO Liaison Committee. ACWW had to temporarily transition to digital-only magazines for 2 editions of "The Countrywoman" due to the closing of mailing houses and printing O￿lceS all over the world. While videoconferencing for various committee meetings made for a reduction on iravel expenses. the fund-raising capacity of ACWW ha5 been greatly reduced during the health pandemic. Because member societies have not had meetings, there has been a decrease in donations to the "Pennies for Friendship" fund which has impacted on the harity's ability to fund projec15 through The Women'5 Empowerment Fund. This has resulted in a delay in announcing new projects and the 18 projects funded in October 2019. have been either halted or significantly impacted. For the first time in many years, ACWW has had to dip into its financTal reserves. ACWW does not receive any govemment funding, nor does it rely on grants or funding partnerships with bigger organisations. They are fully reliant on its membership for funding- it is small donations from individuals over a vast membership that sustain the work of ACWW. In many ways this 15 a good thing - it means that ACWW has the freedom to pursue only the interests of its members. It isn't constrained by funding agreements or govemment priorities, and because of this. they are able to hold govemments, companies, and even international bodies to account without any fear because they know that their membership are the only invested stakeholders. While ACWW has some financial security because of its reserves, they need member's donations to help ensure that ACWW is able to continue all of its work. Thank you to those Wls in South Yorkshire Federation who managed to collect their donations for Pennies for Friendship prior to "lockdown" in March '20, we raised £264.65 for The Women's Empowernient fund and this year our money has been donated to projects ihat SUp￿rt Maternal & Reproductive Health. Like everything else. talks R had scheduled to give to Wls in our Federation had to be cancelled last year. When social distancing re5tri¢tions are eased and we are allowed to meet again. please contact me if you would like to hear more about the work of ACWW. You can also find out more by visiting their website vw.a¢ww.org.uk Roberta E21es ACWW Representative CHARITY COMMISSION FOR ENGLAND AND WALES South Yor*shÈrÈ FÈdÈr*ion of Womèn's Institute Charity No 513917 Annual accounts for the eriod 1 Oclober 2019 To 30 Septernber 2020 Section A Statement of financial activities Restri¢t Unrestricted income funds funds Recommended categories by activity Endowment fvnd¥ Prfor yèar funds T<)tsl funds Incoming reSoU￿e¥ (Note 3) F01 F02 F03 F04 F05 Income and endowments from: Donations and leg8¢ charitab￿ acbvitses S01 S02 81,658 81,658 92,782 Other ITading acbvibes Inveslm8nts S03 21 21 27 Separdle tnkna it*n ofir*c¥f Other Total Resources expended (Note 6} Expondlture on.. Raising funds Chaiitatde acbwl S07 81.679 92,809 80,092 80,092 99,357 Sep*ats materi81 it8m of8xpe S10 Other S11 rotsl S12 80,092 Net in¢omel{expendlturel before Investmgnt galnslllossos} S13 1,587 1,587 6,548 Nel gaillsl{1055esl ￿ investrnen S14 Net incomellexpendityre) Extraordinary items Transfers between funds Other recognised gainsl{losses): S15 1.587 1.587 6,548 S16 S17 Gains and h)$8es offixtrj assets ch￿￿50*￿ w S18 Olher Gain511105se51 S19 N•t movament In funds 6,548 Reconclllatlon of funds.. Tola4 funts brou9hl forward Total funds caffiad forward 138,672 140259 138,672 140,259 145,220 138672 CC17a {Exce 0710412021 Section B Balance sheet Restrlctod Unrestrfcted income funds funds Endowment Total th18 fundg year Total last yoar Fixed assets Intangible assets Tangible assets Heritage assets Investments F01 F02 F03 F04 F05 {Note 15) (Note 14) (Note 16) (Note 17) Total fixed assets 101.443 101,443 101,603 101.443 101,443 101,603 Current assets Stocks (Note 18) Debtors (Note 19) Investments (Note 17.4 Cash at bank and In hand {Note 24) Total current assets 3.842 742 3,842 742 4,149 720 32,920 37,789 B10 39,536 39,536 Creditor&: amounts falling due within one year (Note 20) B11 720 720 720 Net current assets/(Ilabilities) B12 38.816 38,816 37,069 Total assets less current liabilities B13 138,672 Creditors: amounts falling due after one year (Note 20) Provisions for liabilities 814 B15 Total net assets or liabilities B16 140,259 140,259 138,672 Funds of the Charity Endowment funds (Note 27) Restricted income funds (Nolg 27) Unrestricted funds Revaluation reserve 817 B18 819 140,259 140,259 138,672 Total funds 140,259 140,259 138,672 Signed by one or twstees on behalf of all the Ifustees Dale of approval ddlmml SMJnature Print Name CC17a {Excell 0710412021 Indèpendent examiner's report to the trustees of South Yorkshire Federation of Women's Institutes I report on the accounts of the Trust for the year ended 30 September 2020 Respectlve responsibilitles of Irustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the ChaTiti"es Act 2011 (the 2011 Act) and that an independent examination is needed. It 1$ my responsibilty to-. ' examine the accounts under section 145 of the 2011 Act • lo follow the procedures laid down in the general Directions given by the commission under section 145151{bl of the 2011 Act . to slate whether particular matters have come to my attention Basi¥ of Independent examinevs veport My examination was carried out in accordance wth the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideratson of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as lo whether the accounts present a 'true and fair vithrf and the report is limited to those matters set out in the next statement. Independent exarniner's statement In connection with my examination. no matter has come to my attention.. 111 which gNes me reasonable cause to believe that in any material respect the requirements.. • to keep accounbng re¢ords in accordance with secb.on 130 of the 2011 Act and . to prepare accounts which accord with the accounting records and compty the accounting requirements of the 2011 kt have not been met or 121 to which, in my opinion, attention shoukl be drawn in order to enable a proper understanding of the accounts io be reached Name". N Gr￿dard Relevant professional qualificabon or b)ty. FCMA Address.. 6 The Row. can￿ey. Doncaster DN3 3QJ Section C Notes to the accounts No18 1 8asb of prnp•rntion 1.18a$ls of •c¢ounWn9 transaction value urde52k otheThYise stated in Ihe reK￿an1 notel3lt0th￿8 aGcoun¢5 have W PTepaTed ￿ arwtlar￿wth." Stalerrenl of Recommwtsj pra(￿ce.. atwj Rerrfyb"rwJ byChar*5 preparirvj ￿1r ac(xurf5 in a(xJ)rdan(* V￿1h Ihe FinaThial Rewtir¥J stsndard in IhÈ UK arm1 of IreLqTr1 (FRS 1021 I&$￿ on 16 Juty 2014 IrelatKI IFRS 1021 ' ond the CharTbes Ad 2011. FRS 102.. 1.2 Going concern &ppllcable-, If8ppmprfate.' An explanakn)n as to IW fad(MS Ihat support the Cond￿10￿ Ihat Ihe tharty fj5 8 gthrYJ con(*m", tli5d05ure Df any un(%rtaints$ thai make Il* going rthom assthipb'on d(xJbthA". Where attounts are not wep8red on a gc ¢oncem ba￿8. please dL8dose fact tOgether￿kn Ihe basis on the truslee5 prepared the attounts aThJ the rea$on why the charity i8 not regarded 85 a gowg concem. 1.3 Chan99 of a¢¢ountin9 polky accounts present a aTrJ I¥￿9r￿j the acc￿ F4)lioes adw *e Iho* ouvitEd in note { }. Yes" No. lil) thé ras¢)rts why&pplwn# the newxcountingpolky IvldÈs mort rellable andmort 1kn8nifvrfonMdoft.' attd iii) the arnountollhe4div5tsnentforeo¢h line affecfed In the currenlperiod. each priorpw70dpresentedand the aggregate amount otthe adju5trnentrelaling to Ihos¢WgswJl¢4 FRS 102 SORP. 1.4 Chang08 to accounting •8timat•8 No thanges to accountiry estitnates have Oca￿￿1 ￿the lep￿ P.46 FRS 102 SORPI. Yes" No. CC17a (Excd) 07rt>4tt021 (l) the of•ny¢hmgts." (Ilj the effectof Ihe changeon Incomeandexpwmeor 8S8ets éndllablllllos for the currwrtp8rhd,' and 1.6 Matorl•l ￿orY•ar orm No rnaierial pr%)r￿r errorhave in Ihe reF*￿￿ P.47 FRS 102 SORPI. Yes" No" Pl¢•s• distlose.. (l) the of thewlorpwlod•ffor, (ilj foreachpriorperiodwp5entedin the Keounl4 th• {illJ th•amovnt of th• corrnction al the beginning of thè ¢C17a IF￿r? 0710412021 Section C Notes to the accounts Nots2 Accountlng policies Please complete this nol8 when fitst reporting underFRS2102. Seci?on 35 of FRS102, requi￿8 3 reconciliations to b pTrsent8d, if all a￿ applicable. 2.1 RECONCILIATION WITH PREVIOUS GENERALLY ACCEPTED ACCOUNTING PRACTICE Please provide a description of the nature of each change In accounting pollcy Reconcilation of funds perprovlous GAAP to funds detem7ined under FRS 102 Start of End of period perlod Fund balances as prgviou$ty stated Adjustments.. 138,672 140.259 Fund balance as rgstated 138 672 R8concilatlon of net income/(net expenditure) perprnvious GAAP to net Incomel(net ex￿ndIture} under FRS 102 End of peri¢)d Net incomollexpendllurel as previously stated Adjustments.. 1.587 Prevlous pgriod net Incomellgxpgndituro) as re8tat?d 1.587 CC17a (Excel} 0710412021 Section C Notes to thè accoijnis Noi• 2 A¢¢ounlfin9 policies 2.2 INCOME Thi% 5land8rfltsiofaec0unbnqKd￿eshaJ been a￿*￿bY￿@ tsWexcWforlhose tK*ed wo"t¥Wa'. Whprn a Yes No Nla Yes No miw tytr* FRS 1W2 SIMIP orFRS IOZ Yes No Nla Grdnll and do￿￿0￿$ L¥iW&¥e nw15.10 to5.12 FRS102 SORPI. Yes No Nla ontycv)Jrsthlllhe rdated are rnet15 16 FRS 1Q2 SORPI. Lega¢le Yes No Nl8 thatity¢rh8* twi Yes No Nla Tax ret￿lm$ ort dDnaUonJ Ind gms Any Gfft U amount recrAwed athnakn i% 10 L* w ofthai 9rft8nd Ls No Nla No Nla grnrt• Yes No the f8lr¥aW*rftsJse9tsatthetime crftsrrwtaThYth¥are r￿ri￿d on reE Yes Nla ND Nla Yès No Nla Ye5 No Nla Yes No Nla faclllues th8 9rf110 tr*¢)Witywov￿tr￿Y4￿ crfty*9rftc4n be Ye5 No tr* SOF Yes No Wa Support¢￿ts Yes Wa Volunthgrh4 and dIv￿Onds t* mèasueo •. Yes No Nla es No Nla CC17a IExc41 0710412021 No Nia Seiiiem•Trt ollmurwv affj rf IS 1017 5.12 FRS102 SORP) ￿ we a5 oIcih8r me in the SOFA Yes No Wa lttmlmqnt yalm and 2.3 EXPENDITURE AND LIABIUTIES LIabIl￿ v•¢ognMon L￿801￿￿¥re recopni5edkntweff is rrue N*thaithuetyatg• ry Yes 140 Nla es ¢￿tr Yes No NIA es No No Nl8 Grants p•y•bl¢ wltho rtonnanGe condttk Yes No Nla Nla Ye5 No Nla Yes No Wa twrbrBdate Ba¥1¢ finonclal Ingtyum•Thts Ye5 No Nla p¥8gwth 10.7 FR5102 SORP aspÈw 11.17 10 11.19. FRS102 SORP. 2.4 ASSETS Yes Nts Trware ￿l￿d atC*JSt No Nla e5 No Nla Horlia9•a•Ut* Yes No Nl No Nla Inwknonts at ￿￿￿3t￿)St sub3W4wty 81 ¥ah* (they ma¢Ke1￿1￿) althe Yes No Yes Ye5 No Nla Sto￿* and ￿￿kIn progr• e5 No No Nl Ye5 No Nla CC17a IExc*l 0710412D21 The charity has has in¥*51rnents ¥*ich it tes* (Y ihe* s•* and c*tr athj ¢a¥h Yes Currerf•wtlnY•th•nts POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROII THOSE ABOVE CC17a (Ex￿) Q710412021 Se¢tion C Notes to the accounts lconti Note 3 Analysi$ of income Tdi*l fvnd• Prlowyw Donatlon8 and legac1￿- Donabons and Gift Ad acies General grants provthd by governmefivother charrt Member5hp subscriptions and sponsorships which a￿ in substance donthns 422 422 45.915 Donated oods. facilitw and seNce5 Other Total 56.337 56.337 53,619 Charilable Other Totsl Other tradin9 aGtivWe8: Other instrtute inco 25.321 39.163 Other Total 25.321 In¢ome from invo8trnonts: Interest inco DNidend incom8 Rental and ￿asIn Othor 21 21 27 incrme Tolal 21 21 27 S•parn material ilem of Incomo: Total Othar. Conversion of endowrnentlunds into income Gain on dLspo$al of a lang*)￿ r￿ed asset helj for cha s own use Gain on di5po$al of a pregramm8 related investrnent Royalbes from the expk)itath?n of inteliedual hts Other Total TOTAL INCOME othor Inforn¥Uon'. All income lth th• prlor ￿rWa$ unrastrictyd •xe•rtfor Ip￿880 provlde dg$crlption and amounts) Whorè any 8ndown*ntfund ￿ comitrrtod Into locoTh In tho reportfjng pwlod. plb*8• ylw th• forthe coThv•rsh) Wlthlh th• Itgm• 4bove th•foll(Alng It•ff• •r• matsrlal.. Iploaso ￿1￿108• tho n•tsr•. WLouniand any pthr yoar &mouDtsI CC17a IExceD 10 07104r2021 Section C Notes to the accounts Icontl Note 4 Analysis of receipts of govemment grants This yoar Last year Description rant Gov8mment grant 1 Govfrmmant grant 2 Govèmm8nt grant 3 Small business su Total 10,000 Please provide details of any unftsifilled etsnditions •nd other contingencies attaching to grnnts that hav• boon rèeognlsed In In¢offt. Please give details of otherforn￿ of govemmènt aSSlStan¢e from which the charity has directly benefited. CC17a (Excell 11 0710412021 Section C Notes to the accounts Icontl Note 6 Analysis of 0x￿ndIture nd nd lund• TotalfvrHl• Prfor yw 1$ Incurrad seeking donatsong Incurred seeking legacie$ Incurred seeking grants Operabng ￿EMb￿S￿1p schemes and social k)tteries Expenditur• on Alslng funds- Staging fundraising events Fudraising agents Opeiabng charity shops Operating a trading company undertaking non