Trustees' Annual Report for the period
Period start date Period end date 1 July 2023 30 June 2024 From To
Charity name Rotary Club of Hebden Bridge Trust Fund
Other names charity is known by
Registered charity number (if any) 513898 5 Longwood Close Halifax Postcode HX3 0JZ —— Names of the charity Trustees who manage the charity Dates acted if not for Name of person (or body) entitled Trustee name Office (if any) whole to appoint trustee (if any) 1 David Clegg Chair year Rotary Club of Hebden Since July 2024 2 Ian Lindsay Secretary Bridge Since July 2024 3 Keith Rawnsley Rotary Club of Hebden 5 —— Derrick Palmer Bridge Rotary Club of Hebden —— Bridge Rotary Club of Hebden Bridge —SS= Names of the Trustees for the charity, if any, (for example, any custodian Trustees) Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name
Address
Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s Trusts ———
Type of governing document
constituted
How the charity is
TAR Trust Deed Trust January 2025
Appointed by the Rotary Club of Hebden Bridge
Trustee selection methods
Additional governance issues (Optional information)
| •the charity’s organisational | the charity’s organisational | |
|---|---|---|
| structure and any wider | ||
| network with which the | ||
| charityworks; | ||
| • | relationship with any | |
| related | ||
| parties; | TAR | |
| •Trustees’ consideration of | Trustees’ consideration of | |
| major risks and the | ||
| system | ||
| and procedures to | ||
| manage | ||
| them. |
Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The Trustees have considered the major risks to which the charity is exposed and are satisfied that the systems and procedures established, to manage those risks. The Trustees have also conducted a thorough review of the Trust’s financial controls and are satisfied with the accounting procedures in place and with the level of external scrutiny. They are also satisfied that the procedures in place safeguard the Trust’s assets and should prevent and detect any bribery, fraud, financial abuse, and other irregularities.
The Trustees have conducted a review of the Trust’s policies and all have been updated to reflect current legislation and Charity Commission recommendations.
All fund raising for the Trust is carried out by the Rotary Club of Hebden Bridge; the Trust has no commercial partners and no relationship with any professional fund raisers.
Bridge may from time to time decide.
The charitable objective of the Trust Fund is to raise money and distribute it in support of deserving causes. Funds are raised by the Rotary Club of Hebden Bridge (and others) on behalf of the Trust Fund. The Trustees
make grants based on recommendations from a committee comprising
members of the Rotary Club of Hebden Bridge. Applications to the
Grants Committee are received from a wide variety of sources including members of the public, registered charities and other enterprises, institutions, societies etc. All applications are considered on their own merits whilst giving due regard to our obligations as a registered charity. The Trustees confirm that they have complied with their duty to have due
regard to the Charity Commission’s public benefit guidance by referring to
that guidance when reviewing the Trust’s aims and objectives and its
grant making process.
Money is raised for the Trust Fund by:
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Organising fund-raising events such as The Hebden Bridge Vintage Weekend and The Hebden Bridge Easter Monday Duck Race. These fundraising events are organised by the members of the Rotary Club of Hebden Bridge.
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2 January 2025
The Trustees have received no written complaints relating to fund raising or any other matters, during the reporting year.
The Trustees are confident that the Trust’s fundraising activities comply with the Fundraising Regulator’s Code of Practice, and that all people involved in fundraising for the Trust are aware of, and adhere to, the regulator’s code of practice.
The Trust deed states that income is to be applied for the relief of the poor and needy and to, or for, such other charitable purpose, institution, society, or object as the Rotary Club of Hebden
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The Vintage Weekend, held in August 2023, was a great success, producing a nett profit of £27,635 - a record profit for the Trust.
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The 2024 Duck Race, held on Easter Monday, was also a very successful event, with increased revenues from online ticket sales for both ordinary Duck and Business Duck Race(s), which resulted in a nett profit of £12,615.
Accepting donations from members of the Rotary Club of Hebden Bridge, other Rotary Clubs, other Rotarians, local businesses and members of the public.
Expenditure - Grants and Other Activities
o To achieve our public benefit objective, we make grants to a wide
variety of charities and good causes, as recommended by the Rotary Club of Hebden Bridge Grants Committee, who consider and investigate requests for assistance and make recommendations on beneficiaries for grants. Their recommendations are approved at duly constituted meetings of the Rotary Club of Hebden Bridge.
o Additionally, we sometimes participate in a number of events and schemes organised, or supported by, Rotary International Britain and Ireland and other Rotary clubs - including the Rotary Shoebox
Scheme (providing gifts for underprivileged children in Eastern Europe), — RYLA (a leadership programme coordinated by Rotary Clubs across the globe for the benefit of young people throughout the world)
o Most of the Trust’s fund-raising activities have additional benefits to the local community, to provide wholesome, affordable entertainment and activities for the local population and by attracting visitors from outside our local area whose spending benefits the local economy.
We also assist in co-ordinating and managing other events in the local area, working in conjunction with the local Town Councils. Examples of this are the Hebden Bridge Pumpkin Festival & Light Up the Valley events, which generate substantial footfall into the area, involve local community centres, groups and schools, as well as generating income for shops & businesses in the area.
Additional details of objectives and activities (Optional information)
Grant Making
Any charity, other organisation or individual, can apply to the fund for a grant via on-line forms, or by postal applications.
All Grant Applications are considered on their own merits, and the Trust aims to support a wide variety of charities and good
causes in the Calder Valley, the UK, and internationally.
Contributions Made by Volunteers
We are entirely dependent on volunteers for all our fund raising, grant
making and administration. Most volunteers are members of The Rotary
Club of Hebden Bridge, but we also receive volunteer help from our newly formed (March 2024) volunteer group – Friends of the Rotary Club of Hebden Bridge, and many other members of our local community. We would like to put on record our appreciation for their invaluable help.
- policy on
| Section D Summary of the main achievements of the charityduring the year. Section E Brief statement of the charity’s policy on a |
Achievements and performance £32,171 distributed to charities and good causes, with an emphasis on local charities & organisations. Financial review We rely substantially on income from two major annual fund- raising events, with budgeted costs in the region of £21,000. As |
Achievements and performance £32,171 distributed to charities and good causes, with an emphasis on local charities & organisations. Financial review We rely substantially on income from two major annual fund- raising events, with budgeted costs in the region of £21,000. As |
distributed to charities and good causes, with an raising events, with budgeted costs in the region of £21,000. As |
|---|---|---|---|
| reserves | the level of income from each of these events is heavily | ||
| dependent on the weather, a provision in the reserves is made to | |||
| cover these costs which may be incurred but not recovered | |||
| because of poor weather. | |||
| We make regular grants to many charities and good causes | |||
| throughout the year on a both proactive and reactive basis, with | |||
| the reserve provision of £9,000 regarded as sufficient to allow the | |||
| Trust Fund to continue meeting some grants in the event of | |||
| reduced income. | |||
| A further reserve provision of £10,000 is regarded as | |||
| prudent for the Trust Fund to be able to react to any | |||
| unforeseen circumstances. | |||
| Details of any funds materiallyin deficit |
The reserves at 30thJune 2024 were £71,000. After deducting the £40,000 detailed above it leaves £31,000 which was part the |
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| funds realised in 2023 -24 and will be used for grant making in | |||
| 2024-25. | |||
| None | |||
| Further financial review details (Optional information) | |||
| •the charity’s principal sources The charity’s principal sources of funds in this year are: | |||
| 1 Two events organised by the Rotary Club of Hebden Bridge investment policy and |
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| objectives including any | o The 2023 Hebden Bridge Vintage Weekend | ||
| ethical investment policy | o The 2024 Hebden Bridge Easter Monday Duck Race | ||
| adopted. | |||
| NB. Both the above events could be affected by planned flood | NB. Both the above events could be affected by planned flood | ||
| defence works from 2026. The Trustees are monitoring this | |||
| situation, in | |||
| conjunction with the Environment Agency, and will take | |||
| appropriate action(s) if, and when, necessary. |
2 Donations by members of the Rotary Club of Hebden Bridge and others.
Investment Policy
Our investment policy is to hold all financial assets as cash, in the form of current / interest bearing bank accounts with Lloyds Bank.
TAR
January 2025
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O
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the charity’s Trustees
Signature(s) Full name(s) Position (e.g. Secretary, Chair, etc) Date 29/01
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