2023-06-30-accounts

.

Trustees' Annual Report for the period

Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod
From	Period start date			To	Period end date
	1	July	2022		30	June	2023

Section A Reference and administration details

Charity name

Rotary Club of Hebden Bridge Trust Fund

Other names charity is known by

Registered charity number (if any) 513898

13 Ewood Drive Hebden Bridge Postcode HX7 5PQ

Names of the charity trustees who manage the charity

1 2 3 5	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Neil Croft	Chair		RotaryClub of Hebden Bridge
	Richard Holborow			RotaryClub of Hebden Bridge
	Keith Rawnsley			RotaryClub of Hebden Bridge
	Derrick Palmer			RotaryClub of Hebden Bridge

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Trust Deed

How the charity is constituted

Trust

TAR

October 2022

1

Appointed by the Rotary Club of Hebden Bridge Trustee selection methods

Additional governance issues (Optional information)

• the charity’s organisational The trustees have considered the major risks to which the charity is exposed and are satisfied that the systems and procedures established,

• structure and any wider manage those risks.

• network with which the charity works;

• The trustees have conducted a review of the Trust’s financial controls and are satisfied with the accounting procedures in place and with the level of external scrutiny. They are also satisfied that the procedures in place safeguard the Trust’s assets and should prevent and detect any bribery, fraud, financial abuse, and other irregularities.

• relationship with any related parties;

• trustees’ consideration of fraud, financial abuse, and other irregularities.

• major risks and the system and procedures to manage them. The trustees have conducted a review of the trust’s policies and all have been updated to reflect current legislation and Charity Commission recommendations.

All fund raising for the Trust is carried out by the Rotary Club of Hebden Bridge; the Trust has no commercial partners and no relationship with any professional fund raisers.

The trustees have received no written complaints relating to fund raising or any other matters, during the reporting year.

The trustees are confident that the trust’s fundraising activities comply with the Fundraising Regulator’s Code of Practice, and that all people involved in fundraising for the trust are aware of, and adhere to, the regulator’s code of practice.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The Trust deed states that income is to be applied for the relief of the poor and needy and to or for such other charitable purpose, institution, society, or object as the Rotary Club of Hebden Bridge may from time to time decide.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The charitable objective of the Trust Fund is to raise money and distribute it in support of deserving causes. Funds are raised by the Rotary Club of Hebden Bridge (and others) on behalf of the Trust Fund. The trustees make grants based on recommendations from a committee comprising members of the Rotary Club of Hebden Bridge. Applications to the committee are received from a wide variety of sources including members of the public, registered charities and other enterprises, institutions, societies etc. All applications are considered on their own merits whilst giving due regard to our obligations as a registered charity. The trustees confirm that they have complied with their duty to have due regard to the Charity Commission’s public benefit guidance by referring to that guidance when reviewing the Trust’s aims and objectives and its grant making process.

Money is raised for the Trust Fund by:

o Organising fund-raising events such as The Hebden Bridge Vintage Weekend and The Hebden Bridge Easter Monday Duck Race. These fundraising events are organised by the members of the Rotary Club of Hebden Bridge.

TAR

October 2022

2

• The Vintage Weekend returned in 2022 after a 2 year break due to Covid 19 restrictions. It was a great success and produced a record profit for the Trust.

• The 2023 Duck race was also a great success with increased revenues from online ticket sales of both ordinary Duck race and the Business Duck Race. However, ticket sales on the day of the race were reduced by a low public footfall, due to inclement weather.

• Accepting donations from members of the Rotary Club of Hebden Bridge, other Rotary Clubs, other Rotarians, and members of the public.

o Expenditure - Grants and Other Activities

• To achieve our public benefit objective, we make grants to a wide variety of charities and good causes, as recommended by the Rotary Club of Hebden Bridge Projects Committee, who consider and investigate requests for assistance and make recommendations on beneficiaries for grants. Their recommendations are approved at duly constituted meetings of the Rotary Club of Hebden Bridge.

• Additionally, we sometimes participate in a number of events and schemes organised or supported by Rotary International Britain and Ireland and other Rotary clubs including the Rotary Shoebox Scheme, providing gifts for underprivileged children in Eastern Europe, RYLA, a leadership programme coordinated by Rotary Clubs across the globe for young people.

• Most of the trust’s fund-raising activities have additional benefits to the local community by providing wholesome, affordable entertainment and activities for the local population and by attracting visitors from outside our local area whose spending benefits the local economy.

Additional details of objectives and activities (Optional information)

Grant Making

Any individual, charity or other organisation can apply to the fund for a grant via on-line forms or by postal applications.

• policy on grant making;

• policy programme related investment;

All applications are considered on their own merits, and the trust aims to support a wide variety of charities and good causes in the Calder Valley, the UK and internationally.

Contributions Made by Volunteers

• contribution made by volunteers. We are entirely dependent on volunteers for all our fund raising, grant making and administration. Most volunteers are members of The Rotary Club of Hebden Bridge, but we also receive volunteer help from many other members of our local community and put on record our appreciation for their invaluable help.

Section D Achievements and performance

TAR

October 2022

3

Section D	Achievements andperformance
Summary of the main achievements of the charity during the year.	£32,127 distributed to charities and good causes, with an emphasis on local organisations.
Section E Financial review
Brief statement of the charity’s policy on reserves Details of any funds materially in deficit
	We rely substantially on income from our 2 major annual fund-raising events, their budgeted costs are in the region of £21,000. As the level of income from each of these events is heavily dependent on the weather, a provision in the reserves is made to cover these costs that may be incurred but not recovered because of poor weather. We make regular grants to many charities and good causes throughout the year on a both proactive and reactive basis and a reserve provision of £9,000 is regarded as sufficient to allow the trust Fund to continue meeting these grants in the event of reduced income, as outlined in the income assessment, above. A further reserve provision of £10,000 is regarded as prudent for the Trust Fund to be able to react to any unforeseen circumstances. Using the above figures, the Reserve Policy for 2023/24 is £40,000 (forty thousand pounds).
	None

Further financial review details (Optional information)

• the charity’s principal The charity’s principal sources of funds in this year are:

• sources of funds (including any fundraising); 1 Two events organised by the Rotary Club of Hebden Bridge:

• investment policy and objectives including any o The 2022 Hebden Bridge Vintage Weekend ethical investment policy o The 2023 Hebden Bridge Easter Monday Duck Race adopted.

• 2 Donations by members of the Rotary Club of Hebden Bridge and others.

Investment Policy

Our investment policy is to hold all financial assets as cash, in the form of bank accounts with Lloyds Bank.

TAR

October 2022

4

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Neil Edmond Croft Position (e.g. Secretary, Chair, Chair etc) Date 15/11/2023

TAR

October 2022

5

Rotary Club of Hebden Bridge Unauditied Financial Statements As at 30 June 2023

Rotary Club of Hebden Bridge

As at 30 June 2023

	Pages
Income and Expenditure Statement	1
Balance Sheet	2

Rotary Club of Hebden Bridge Income and Expense Statement As at 30 June 2023

INCOME Donations & Grants Bank Interest Fund Raising Activities EXPENDITURE Charitable Activities Costs of generating funds SURPLUS FOR THE YEAR	£ £ 1,179 231 70,631 72,041 32,127 22,224 54,351 17,690 2023	£ £ 606 3 17,982 18,591 5,350 8,774 14,124 4,467 2022	£ £ 606 3 17,982 18,591 5,350 8,774 14,124 4,467 2022
			18,591 14,124
			4,467

Rotary Club of Hebden Bridge Balance Sheet

As at 30 June 2023

ASSETS Unrestricted funds at 30th June No. 1 Trust Account at Lloyds Bank No. 2 Trust Account at Lloyds Bank Paypal LIABILITIES Receipts in advance Creditors Represented by: ACCUMULATED FUND Balance as at 30 June 2022 Surplus for the year Balance as at 30 June 2023	2023 £ 8,157 61,564 - 69,721 7,348 300 62,073 44,383 17,690 62,073	2022 £ 22,540 31,333 -
		53,873 9,490
		44,383
		39,915 4,468
		44,383

ACCOUNTANTS REPORT

In accordance with instruction given to us we have prepared without carrying out an audit the annexed Income and Expenditure Account from accounting records of Rotary Club of Hebden Bridge and from information and explanations supplied to us.

Cresswells 10 November 2023

CLIENT APPROVAL

In accordance with the terms of engagement of Cresswells, I approve the financial statements for the year ended 30 June 2023 which comprise the Trading and Profit and Loss Account and the Balance Sheet. I acknowledge my responsibility for the financial statements, including the appropriateness and for providing Cresswells with all information and explanationsnecessary for their compilation.

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

The Rotary Club Of Hebden Bridge Trust Fund

On accounts for the year ended	30thJune 2023	Charity no (if any)	513898

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 June 2023.

• Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act

• of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention ( ~~other than that disclosed below~~ *) in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

• Please delete the words in the brackets if they do not apply.

Date: 10 November 2023 Signed: Name: John Dakin Relevant professional ICAEW qualification(s) or body (if any): Address: Cresswells Accountants (UK) Ltd 12 Market Street, Hebden Bridge, HX7 6AD

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER