MoNfGOMERY CHARITY NUMBER 513787 cco R THE YEAR ENDED 31 DECEMBER 2023 WR Partners
MONTGOMERY AREA SCOUT COUNCIL AccouNfs FOR THE YEAR ENDED 31 DECEMBER 2023 TRUSTEES ANNUAL REPORT Names of the charity trustees who manage the charity. TRUSTEES NAME DATES ACTED IF NOT FOR WHOLE YEAR FFI Peter Cadwallader Andrew Chick Neil Kentick Grant David Morris Catherine Wilkins Area Executive Cornrnittee Member District Commissionet Area Chait, Deputy Area Commi5sionei Area Treasurer Area Secretary CTURE OVE The Atea's governing documents are those of The Scout Association. They consist of a Royal Charter, which in tum v¢S authotity to the Bye Laws of the Assoaatiott and The Pohcy, Otganisation and Rules of The Scout Association. The Area is a trnst established under its nlles which are common to 211 Scouts. The Trustees are appointed in accordance with the Policy, Orggntsgtion 2nd Rules of The Scout Assoct2ti0n. The Area is managed by the Area Executive Committee, the members of which 2re the Ch2rity Trustees of the Scout Area which is an educational charity. As chgfAty trustees they are tesponsible for complying with legislation applicable to chatities. This includes the registration, keeping proper accounts 2nd making rettrns to the Ch2rity Commissioner 2s appropriate. The Committee conslsts of six representatives" Chair, Treasurer and Secretary, together with the Area Commissioner, District Commissioner, Deputy Are2 Commissioner 2nd thtee Executive Committee Members. During the year the Area Commissioner and one Executive Committee Membets posltions were vacant and the Deputy Area Commissioner acted as the Chair.
MONTGOMERY AREA SCOUT COUNCIL CHARITY NUMBER 513787 S FOR THE YLIR ENDED 31 DECEMBER 2023 TRUSTEES ANNUAL REPORT continued ACCO This Atea Executive Committee exists to support the Area Commissioner in meeting the responsibllities of the appointments and is responsible lor: The maintenance of Atea ptopetty. The raising of fimds and the administration of Area financ The insurance of persons, properry and equipment. Area public occasions. Assisting in the rectuitment of leadets 2nd other adult support. * Appointing any sub-committees that may be requited and Appointing Atea Administratots and Advisers other than those who ate dected. Risk and Internal Cortttol The Area Executive Committee has identified the m2jOt tisks to which they believe the Area ts exposed. These have been reviewed and systems have been established to m8nage against them. The mgin areas of concern that have been identified ate: * Damage to the building. property and equipment, The Atea has suffiaent buildings and contents insurance in place to mitigate against pernunent loss. * Injury to leadets, helpers, supporters and membets. The AteA thtough the capitation fees conttibutes to the Scout Associations national acadent insurance policy. Risk Assessrnents are undertaken before all activities. * Reduced income from Sjnd raising. The Area is pIimaLily reliant upon income from subscrAPtions and fimdraising. The Committee could traise the value of subscriptions to inctease the income to the Atea on an ottgoing basis, eithet temPollY or pernianendy. * Reductioft or loss oEle2ders. The Area is totally reliant upon volunteers to run 2nd administer the activities of the Atea. Thete is an ongoing requirement to mgintain the number8 of adult volunteets.
OUT COUNCIL CHARITYNUMBER 513787 AccouNfs FOR THE YEAR DE EMBER 2023 TRUSTEES ANNUAL REPORT continued ctive8 and Activities The objectives of the Area ate those of a Scout Area of the Scout Assoaation. The aim of The Scout Association is to promote the devdopment of young people iti achieving their physic21, intellectU21, social and spiritual potentials, as Individu$, as tesponsible atizens 2nd 2s members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoy2ble 2nd 2ttr2ctive scheme of progressive training, based on the Scout Promise 2nd Law 2nd guided by adult leadership. In setting these objectives the Tntee5 have given tegards to the Charity Commission guidance on public benefit. rformance The Area has maintsined its suppott Eor ttaining and management of Area equipment throughout the curtent year, including completion of a major investment of fill)ds into out Atea Campsite (Gwer5yII y Bryniau - GYB), with the building of a Wdsh Oak framed shdtet to facilitate mote year round camping events fot both local and national charitable oiganisations. This investtnent confirnis out ongoing commitment to the organisations goals of continually ptoviditig support to the Are2 using either fi]nds or experience that is available to them. The investment would not have been possible vJithout many years of ongoing saving by the Are4 and hard sought grant funding during the pte-consttuction phase of the Shelter- again re-affirming out coiiimitment and support to the Area. The accounts are representative of this m2jOt investment across the coutse 0£ 2023 when a lot of grant funding had been finalized, and the building project was in its construcuon phase. It was agreed at the outset of the project that the Are2 would ensure due diligence to every stage of the task ahead, induding design, constrnction 2nd completion. The construction was marketed to tender, 2nd the winning bidder fomally contracted and agrcLd upon set st2ge payments based on the cost of matetials at that point in time. 'I'he Area 2greed to pre-purchase 2 lot of the materials in adVce 2nd store them at GYB to ensure we were not restsicted in the build by thc ongoing increase in ptAce of building materials. The Atea also employed the services of 2 well known Quantity survevot and ptoject manager to ensure at all times that the constmction was being built 2nd completed on titne, and to the quoted costings - again showing commitment to due diligence at every stage of the project. The accounts have been completed to show the Shdter as a new fixed asset to our charity.
MONTGOMERY AREA SCOUT COUNCIL CHARITY NUMBER 513787 ACCOIWJ TS FOR THE YEAR ENDED 31 DECEMBER 2023 TRUSTEES ANNUAL REPORT continued Financial Review and Ftee Resetyes Polic The Area held cash assets of £ 12,283 at the year end (2022: 74,9(X))' and12nd and buildings valued at £187.996 at the year end (2022:£45,WO). The Area aims to hold free reserves to covet 2 year of nomial expenditL]re cuttentty in the tegion of £5,000 to £6,000 plus significant unforseen events. As such the free reserve levd has been set 2t £10,000. The Area hdd free teserves of 2pproxin)ately £11,283 (2022: £12,77D at the year end. This is above the levd required fot operating expenses. Investment Poli The Are2 does not have sufficient funds to invest in longet terni investments. The Area has therefote adopted a risk averse strategy to the investment of its fi]nds. All fimds are hdd in cash and bonds using only mainstream banks or building soaeties. The Area Executive tegulatly monitors the levels of bank b8Jances 2nd the interest rares received to ensure the group obtsins maximum value and income from its bankitig 2rr2ngements. Other inforn]ation Chatity's Principal Address: Llys yr Onnen Fotge Machynlleth Powys SY20 8RZ The trustees dedare that they have approved the tNstees' report above. Signed on behalf of the charitv's trustees Signatur&" Full Nam David Morris Position: Atea Treasurer Date..
ON Y AREA SCOUT COUNCIL CHARITY NUMBER 513787 ACCOUNTS FOR THE Y IDE EMBER 2 Independent Examiner s Report to the Trustees of the Montgomeryshite Atea District Scout Council I report to the charity trustees on my examin2tion of the accounts of the charity for the year ended 31 December 2023 which are set out on pages 7 to 12. Responsibilities and basis of teport As the chatity's ttusttts you are responsible for the ptepatation of the accounts in accordance with the requirements of the Ch2fAties Act 2011 ('the Act). I report in respect of my examination of the charity's accounts catried out under section 145 of the Act and in carrying out my examination I have followed all the apphcable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examitiet S Statement I have completed my examination. I confirm that no material mattets have come to my attention in connection TA7ith the examination giving me cause to believe that in any material respect: accounting records were not kept in rspect of the charity as required by section 130 of the Act: or the accounts do not accord with those records.
MONTGOMERY AREA SCOUT coifNCIL CHARITY NUMBER 513787 ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 Independent Examitier's Report to the Ttustee8 of the Montgomeryshite Atea Scout Council I have no concerns and have come 2Ctoss no other matters in conncction with the examination to which attention should be dtawn in this report in otder to enable a pmper understsnding of the accounts to be reached. Thi5 report is made soldy to the Chajirfs Trustees. as a body, in accordance with Part 4 of the Chatities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters 12m required to stAte to them in an independent examiner's report and for no other purpose. To the fullest extent pern]itted by law, I do not accept ot assume responsibility to anyone other then the Charity's Tnjstees as a body) for my work or for this report. Sigtied.. Name: Jane Tweedle Bsc FCA DCkkA on behalf of WR Partnets Qua]ification Charteted Accountant Address: Behnont House. Shrewsbury Bu5itiess Park, Shrewsbury SY2 6LG Date: i IOIIÈ
MONTGOMERY AREA SCOUT COUNCIL CHARITY NUMBER 513787 RECEIPTS AND PAYMENfs AccouKrs OR THE YEAR IDE EMBER 2023 Esr UNRESTiU TO 2022 RECEIPTS Membership subscriptions Less: Membership subscriptions paid to HQ Net membetship subscriptions tetained Income Itom Activities:. 12,285 (10,605) 1,680 12,285 {10,605) 1.680 10,120 (9,108) 1,012 In furtherancL of Charit2ble Objectives Investment Income 3,896 1,966 391 3,896 1.966 391 3240 1,656 299 Badges re general account Othet income 68 68 5,033 Gift Aid GYB Outdoor Shdter Project TOTAL RECEIPTS 76,495 76,495 76,495 84,496 2,000 13,240 8,001 Sale of investments 38,242 38,242 PAYMENrs Charitable Expenditure:_ a) Costs of Activities for Charitable Objectives b) Management and Administtrdtion TOTAL PAYMENTS 3,695 1,182 4,877 140,709 144,404 1,182 145,586 7,450 1,074 8,524 140,70CJ NET RECEIPTS ATrTrIENTS 3,124 (64,214) (61,090) 4.716 Ttansfer of funds (46,781) 46.781 CASH FUNDS AT 1.12.2022 17,698 12,283 17,433 35,131 12,283 30,415 35,131 CASH FUNDS AT 31.12.2023
MONTGOMERY AREA SCOUT COUNCIL CHARITY NUMBER 513787 STATEMENT OF ASSETS AND LIABILITIES AS AT 31 DECEMBER 2023 UNRESTIU FUND CASH FUNDS Cash at Bank and in Hand 12,283 12283 12,283 12283 35,131 35,131 TOTAL CASH FUNDS OTHER MONETARY ASSETS Debtors INVESTMENT ASSETS CAF Bond ( Shelter Fund) 39,769 39,769 ASSETS RETAINED FOR THE CHARITY'S OWN USE Shelter - Campsite Land - Camp51te 142,996 45,000 142.996 45,OlX) 45,OIK) LIABILtTIES Cteditott - Under l Year Approved by the Trnstees on and signed on theit behalf by D Mottis
MONTGOMERY AREk SCOUT COUNCIL CHARITY NUMBER 513787 NOTES TO THE AccouNfs 31 DECEMBER 2023 l Accountin Policies: as ofA untin These 2ccounts h2ve been prep2red on 2 Receipts and Payments basis. Fixed Assets: Fixed assets ate induded in the Statement of Assets and Liabilities at valuation at 31.12.2004 aand) and cost (shelter) Stock. Srock is shown at the lower of cost/net re21isable value. Stock has been written off as consideted obsolete Investments: Inveslments are shown in the Statement of Assets and Liabilities at market value. 2021 2022 Net Membership subscriptions Intetest 1,680 9.108 1,966 3,896 391 1,656 3240 299 C2mp Fees Badges GYB Shdter Project Gift Aid 76,495 2,000 Other 68 5,033 21,336 84,496
MONTGOMERY AREA SCOUT COUNCIL CHARITYNUMBER 513787 NOTES TO THE ACCOUNfs 31 DECEMBER 2023 CONTuED 3 Pa ments 2023 2022 Costs of Activities for Charitsble Ob'ectives Atea Expenses Gift Aid disttibtion to g2oups Professional fees 56 179 157 338 314 Newsletter/website Hall hire 271 270 15 30 Area initiative 250 Insurance 372 340 Electricity 2nd w2ter Trustees expenses GYB Shelter Project Ttaining Campslte maintenance B2nk charges B2dges re general account 998 1,261 29 140,709 45 2287 827 1,261 60 1.215 88 482 TotAI 144,404 7,450 Mana ment and Administration Costs Independent Examinet's Fees 1,182 1,074 4 Trustees and othct Related Patties 2023 2022 Trustees ex nses Number of Trustees who were paid reimbutsement of expenses Totsl amount paid Ttustee expenses have been allocated to the appropti2te expendirnre category in 2023 There wete no othet tdated party transactions 29 10
MONTGOMERY AREA SCOUT COUNCIL CHARITYNUMBER 513787 NOTES TO THE ACCOUNTS 31 DE EMBER 2023 coNriNUED 2023 5 Tan 'ble Fixed Asse - Retained for Charity IAnd - Campsite at Pantpetthog - at valuation as at 31.12.2004 Shdter - at Pantperthog - at Valuation as at 31.12.2023 45,000 142,996 45,000 6 Investment Assets Market value at beginning of ye2r Net Ooss)/gain on rev21u2tion Market value at end of year 39,769 (39,769) 48,188 (8,419) 39,769 resented b , CAF Bond 39,769 39,769 7 Desi atcd Fund 2023 2022 Wthin the unrestrACted funds hdd as cash 1st Montgomery Scout Gtoup Fund 1,000 4,921 1,000 4,921 11
MONTGOMERY AREA SCOUT COUNCIL CHARITY NUMBER 513787 Accouwfs FOR THE YEAR ENDED 31 DECEMBER 2023 Restricted Fund The Restricted Fund indudes 2 Sheltet Project fid to build a shdter in Snowdonia. 2022 9 Movernent of Ma or Funds -B Shd Pto ect ReceAPts Payments Transfets 76,495 2,000 (140,709) (2,287) 46,781 (17,433) (287) 17,433 17,720 17,433 Net Movement Openillg Balance Clositig Balance 10 o er Infomiation to be Pt vided a) The CouncAI does not have any materlal commitrAents. b) The Council has not given any third patty guarantees. c) The Council has not been gtanted any loans that are outstanding at the year end and secured on any of its assets. d) The Council has not gtanted any loans. e) The CouncAI made no ex gratia payments durAng the yeat. 12