CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st March 2024 Period start date to 28th February 2025 Period end date Charity name: Earsdon & Wellfield Community Association Charity registration number: 513679 Objectives and Activities SORP referencè Para 1.17 Summary ofthe purposes of the charity as set out in its goveming document The charity's objectives are to promote and support the communities of Earsdon, Weiifield, and the surrounding areas without distinction of gender, political affiliation, religious belief, or other opinions. We aim to enhance education and health by providing facilities for recreation and leisure adivities, with the purpose of improving quality of life and promoting social welfare for local residents. Where individual group funds are limited, we seek ct)st-effective solutions to sustain their activities, such as reducing expenses through measures like discounted room hire, Sumrnary of the main activities in relation to those purposes for the public benefft, in particular, the activities, project8 or services identified in the accounts. Para 1,17 and 1.19 We provide clean, welcoming spaces for individuals to meet. learn, and participate in activities at an affordable cost. Our prograrnme includes craft, health, wellness, and self-help sessions, alongside structured learning classes in various subjects. We also run Warm Welcome initiative5 to reduce isolation and offer access to a library, equipment lending. and an emergency response service by way of a defibrillator. The centre also provides an electrical recycling servi. Statement confirming whether the trustees have had regard to the guidance issued by the Charty Commission on public benefit Para 1.18 The trustees and committee work within the guidelines set out by the Charity. Commission and follow set procedures in the execution of the operation Additional information (optional) You ma choose to include further statements where relevant about.. SORP reference Polic on rant maki Para 1.38 We do not make rants
Policy on social investment induding program related investment Para 1.38 NIA The Trustees extend their sincere gratitude to all the volunteers at the centre for their eXptIOnal dedication and hard work, much of which often goe5 unnoticed by our beneficiaries. The smooth operation of the centre simply would not be possible without their invaluable contributions, which encompass everything from cleaning and rna1ntenan to planning. opening, and the day-to-day running of the centre. Contribution made by volunteers Para 1.38 Other Achlevements and Porforman¢• SORP reference The community centre has become a focal point for positive change and social enrichmenl within the local area. It's trustees and committee remain proactive, constantly reaching out to invite new groups from the surrounding neighbourhoods, while also providing crucial support for smaller organisations to help them get established and flourish. The centre helps revitalise groups at risk of closure, ensuring that valuable services continue to be available to the community. When some groups have unfortunat8ly ceased, the centre has successfully welcomed new ones to fill the gap. maintaining a vibrant and dlverse range of activities. There has b88n an increased participation of ethnic groups, contributing to the centre's inclusive atrnosphere and reflecting tt)e rich diversity of the community it serves. At present, the centre hosts over thity distincl groups. clubs and organisations, as well as private bookings by residents, underscoring its role as a dynamic hub of activty. Room allocats'ons are planned thoughtfully during regular committee meetings, with careful consideration given to the benefrt each activity brings to local residents. This is done in acwrdance with Charty Commission guidelines. always striving to maximise positive outcomes for the community. Energy efficiency is also prioritised, with the committee opting to use rooms that have already been heated wherever possible. The range of activities facilitated by the centre is impressive and varied, catering to an array of interests and needs. These include.. A thriving Dance Academy Summary of the main achievements of the charty, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20
Four independent art groups Three yoga groups Two karate groups Three Pilates classes Num8rous craft groups, such as needlework, ceramic painting, quilting, bookbinding, and calligraphy Counselling and self-help sessions for support groups Regular councillors, surgeri8S Theatrical groups, including rehearsal spaces Warm Welcome Sessions and groups aimed at combab.ng isolation Support for young musicians, providing them with time and space lo hone their talents Free First Aid and Defibrillator counses open to the entire community Animal First Aid Courses provide by a local veterinary practise. Local Music Festival Each of these activlts'es conlributes 5ignrficantly to the health, personal growth, and social cohesion of communty, offering opportunities for learning, creativity, physical wellbeing, and companionship. In doing so, the centre actively helps to reduce isolation and creating a stronger sense of belonglng. Additionally, the centre provides practical support through its loan aid equipment scheme, offering wheelchairs, walkers, and other mobility aids to those in need. For a small donation, residents can also borrow a rang8 of DIY tools and access equipment, further enhancing the centre's role as an invaluable r8sourc8 for the community. With a footfall of approximately 26.500 the centre is a hub of the community. In summary, the community centre slands as a tsstament to the power of collective effort and local engagement, making a real and measurable difference to the lives of those il serves. Additional infomatlon {optional) You ffla choose to include further statements where r8levant about.. The centre not only continues to improve its environment but also remains committed to the ongoing reduction of its carbon footprint. Additionally, we are broadening the support we offer to the community. Achievements against objectives set Para 1.41 The organisation is still seeking grants to fund the remaining phases of the roof rePlaMent. window replacement, and pholovojtaic (PV) project. PerfOMan of fundraising activities against objectives set Para 1,41
We are also continuing our fundraising efforts through a range of activities, including music festivals and other events. Invesbnent performance against objectiV8S Nla Para 1.41 Oth8r Flnanclal Revlew Review of the charity's financial position at the end of the period Para 1.21 The Association in the year 2024 to 2025 had an income of £35.3 K and expenditure of £25.9 K leaving a surplus of £9.4 K. This is down on last year but we received no grants in the year 24- 25 and we did not hold our annual fundraiser. Total assets at the end of the year including restrictedl rin ence funds totalled £56.5 K We hold Running Expense Reserves in line with Ihe Charity Commissions Policy; this covers 3 to 6 month running expenses in case of income problems. This totals £12.1 K Statement explaining the policy for holding reseNes slating why they are held Para 1.22 Amount of re8erve8 held Para 1.22 Running expense re8eNe8 = £12.1 K Restricted l Ringfenced funds for major renovation work, as the building approaching 170 years okl. It needs major work, and fundraising 18 presently under*Yay to support the following work to ke8P the building going for a further 100 years. Capital rèpair I révitaliiatioh to Ihè following projects. So ringfenced funds of £40 0 K have been rnade towards Pointing and repair of stonework Phase 3 of roof replament P.V and Battery Storage installation Window replacement with double glazing. General upgrada of the building Reasons for holding zero resep4es Details of fund materially in deficit Explanation of any uncertainties about the charity continuin asa oi concem Para 1.22 Nla Para 1.24 Nla We have no uncertainti8s about the charity continuing. Para 1.23 Additional inforniatlon (optlonal) You ma choose to indude further statements where r81evant about.. The charity's principal sources of funds (including any fundraising) Main source of income is from room rentals. Para 1.47
Invesljnent policy and objectives including any social investment policy adopted NIA Para 1.48 A description of the principal risks facing the charty Loss of premises. This is a very low risk as the premise are leased from the local council, and we are fulfilling ServIS that the council cannot seNice. Para 1.46 Other Slructur8, Governanco and Management Descri tion of chari 's trusts.. Type of goveming document Para 1.25 Constitution How is the charity constituted? Para 1.25 Unincorporated Association Trustee selection methods including details of any consiitutional provisions e,g. election to post or name of any person or body entitled to int one or more trustees Para 1.25 All posts are by intsrview and Ihen by election at a General Meeting in line wtth Charity Commissions guidelines Addltlonal Infomiation (optlonal) You ma choose to include further 3tatsments where relevant about.. Bullying and harassment policy and procedure8. Complaints handling. Complaints policy and procedures, Conflicting interests. Environmental Policy. Financial reserves policy and procedures. Internal charity financial controls policy and procedures. Internal risk management policy and procedures Risk management. Safeguarding policy and procedures. Serious incident reporting policy and procedures. Social medi8 policy and procedures. Trustee conflicts of interest policy and prOdureS Trustee ex Policies and procedures adopted for the induction and training of trustees Para 1.51 enses olic and rocedures. The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other
Other Reference and Administrative details Chari name Other name the chari uses Re istered chari number Charity's principal address Earsdon and Wellfield Communi EWCA 513679 The Old School, 3a Church Way Earsdon Whitley Bay Tyne & Wear NE259JY Association Name? of thg charity tru8toe• who manage the charity Nam• of pornon (or body) entltled to appolnt trustse (if an Trustee name Offi¢• (If any) Dates acted if not for whole year Lynn Heckels Catharine Lee Harle Chair Secretary Treasurer By election at AGM 8y election at AGM By election at AGM By election at AGM By election at AGM By election at AGM By election at AGM By election at AGM By election at AGM Leslie P Abernethy Susan Hurst Andrew Bullock Mavis Reid Susan Carruthers Jason Breckon Elizabeth Cole 10 12 13 Co orate truste88 - names of the directors at the date the re Dlrector namo ortwasa roved Name of trustees holding title to property belonging to the charty Trustee name Datas acted if not for whole ear Fund8 held as cu8todlan trustsgs on behalf of othern Description of the assets held in this capacity Nla
Details of arrangements for safe custody and segregation of such assets from the charity's own assets Nla Additional inforniation (optional) Names and addresses of advl8ern (Optional infomiationl Type of Name Address adviser Namo of chief oxecutive or names of senior staff members (Optlonal inforniation) Exemptlons from disclosure Reason for non-disclosure of ke ersonnel details None Other o tional information None Declarations The trustees doclare that they havo approved the trustees, report above. Signed on behalf of the charity's tru8tee8 Signature(s) L P, KLJ- Full namo(8) Position {8g S8cr•tary, Chair, etc) Lynn Heckels Chair Leslie P Abernethy_.__ Treasurer Date 27th November 2025
CHARITY COMMISSION FOR ENGLAND AND WALES Earndon & Wollfleld Commynity Association 613679 Receipts and payments accounts CC16a For the perlod from To 1st March 2024 28th February 2025 Section A Receipts and payments Unrestrlcted funds Restrlcted funds Endowment funds Total funds L•$t year to th• M¥T••t to th• rnar••t £ to the nrn•t £ to the noar•¥t £ to th? £ A1 Recelpts Rental Income Functions Sponsotship Donations Grant Interest Barcl8y8 Bank Interest NSI Account ounding Up Convction 29,505 3.864 29.SOS 3.864 24.1554 3.621 1,133 491 4,195 173 56 383 74 74 Sub total (Gffjss income for AR) 35,304 38,304 34,070 A2 Asset and Invegtmant $alM, (see table). Sub total Total recelpts 35.304 38,304 34,076 A3Pa Rent ments 1,635 6,347 1,626 311 3,917 21 1,636 6,347 1,526 311 3,917 21 660 214 426 13 4,292 1.153 772 3,S58 630 1,766 3.198 1,451 377 3,479 21 815 512 164 204 3,074 956 1,269 4.948 773 Insurance Cle8nin Materia18 Cleanin Lic&n¢e$ Telephone and Broadbond Equiwllenl Purch8se$ Transport Pnnlin Statlgnary and Postage General Maintenance Labour Goneral Maintenance Maleri818 Proi8cts Fun106 Sundnes Don8110ns Warm Vvelcorne Supplw$ Rouiidii)g Up CWPGIK 214 428 13S 4,292 1,153 772 3,658 630 300 338 Sub total 25,899 25,899 23,133 A4 Asset and Investment purchases, (see table) Sub total 25,899 25,899 23,133 Net of recelpts/(payments) A6 Transfers between funds A6 Cash funds last year end Cash funds this year end 9,405 9,405 10,942 47,148 56,553 47,148 56,553 36,206 47,148 CCXX R1 accounts ISSI 28111r2025
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restrl¢ted funds to nearest £ Endowment funds to nMre8t £ Categorles Detalls B1 Cash funds Barclay? Cuffent Ac£ount 6.972 Barclays Savings Account 42.145 NSI Accfjunl 7,421 Cash In Hand 15 Total cash funds 56,553 (ffjree ban wrth r8wpty 8ThJ Paen at£OUt(lI Unrestrlcted funds to n¥are•t £ Restrlcted funds Endowment funds to n•arn•t £ Detalls Funtt ¢0 whlch •M•t b•lon Det8118 Co•t lopt101) Curr•nt valu• on•1 B3 Investrnent assets Fund to wbl¢h a•••t b•lon Curr•nt valu• on•1 Ca•t loptloMII B4 Assots r•taln•d lor the charlty's own use Fund to Twhlch Ilabll r•lat•* Amount du• ono1 Wh•n du• onal Details B5 Llabllltl•s Signed by one or two trustees on behall of all the trustees Signature Print Name Date of roval L P Aberneth 1211012025 CCXX R2 accounts {SSI 2811112025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiiier's Report Roport to tho trusto981 members of Earsdon and Wellfield Community Association On accounts for the year onded Charity no (if any) 28° February 2025 513679 Set out on pages Page 3 I report to the trustees on my examinakn'on of the accounts of the above charity (llhe Trusy,) for the year ended 2810212025 Respon8iblliti88 and As the charity trustees of the Trust, you are responsible for the preparation basis of rèport of the accounls in accordance with the requirements of th8 Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ( ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kepl in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlner'8 statsment I have no concerns and have come across no other matter8 in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the wortls in the brackets if they do not apply. Slgned: Data: 12th Oct. 2025 Name: Malcolm Wilkinson Relevant professional qualification(s) or body {if any): Local Government Accountant Addres8: CIO 3a Church Way, Earsdon, Whitley Bay IER October 2018
Scction B Disclosure Only complete if the examiner needs to high1h1 matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wi8h•8 to disclose. None Earsdon and Wellfield Community Association - 202412025 Accounts IER October 2018
Earsdon and Wellfield Community Association - 2024/2025 Accounts For all organisations, it is important to have the relevant and proportionate controls in place covering its financial and other matters including both current and future operational issues. These controls include those carried out by the management of the association, the records in place and having those independently verified. The Association's financial records have been tested within the period March 2024 to February 2025 and there are no areas of concern to raise with the Committee. The work carried out included: Bank and cash balances from the previous accounts for 2023/24. The format of the cash book in use. Reconciliations throughout the financial year. Invoices and income. Maintaining agreed operational balances The programme of improvements in the centre Funding The independent test checking at Committee meetings regarding financlal transactlons Scanning a sample of the minutes The format of the cash book/accounts continues to be improved, and these continue to provide the necessary information for both accounting and management information, in line with the requirements of the Charity Commission and for other management purposes. The audit testing included examination of documents relevant to amounts and disclosures in the accounts and notes. This evidence was sufficient to give reasonable assurance that the accounts and notes are free from material misstatement as well as demonstrating that there are adequate and effettive controls in place. In my opinion the audit work carried out fairly represents the situation of Earsdon and Wellfield Communlty Association for the year ended 28 February 2025 and will allow for the subsequent completion of the Charities Commission return. The Association has a very satisfactory financial situation. The financial position at the year-end provides the stablllty required under the guidelines in terms of resep4e5 compared with running costs and any future earmarked projects. The Committee continue to receive the relevant information relatin8 to the Association, to allow decisions to be considered and made. In recognltlon and acknowledgement of the Committee's strengthening of governance arrangements in recent years. further, srnall, improvements could made. These would include the minute5 reflecting those members present who have considered/made decisions, a5 well a5 the final minute5 for the year showing the projects relating to any earmarked balances. Malcolm Wilkinson 12 Oct er 2q25