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2024-02-29-accounts

gsq"y| CHARITY COMMISSION FOR ENGLAND AND WALES

Trustees’ Annual Report for the period

From 1% March 2023 Period start date To Period end date 29" Feb 2024 Charity name: Earsdon & Wellfield Community Association

Charity registration number: 513679

Objectives and Activities TY Summary of the purposes of | 80nristerensPara 1.17 The charity's objectives are to promote and the charity as set out in its benefit the communities of Earsdon and governing document Wellfield and the surrounding neighbourhood without distinction of sex, politics, religious or other opinions. We offer opportunities for people to improve their education and health, by providing facilities for recreation and leisure time pursuits with the object of improving the conditions of life for the inhabitants and in the interests of their social welfare. When individual group funds are limited, we look for affordable solutions to keep the group going by reducing their costs for example room rents. Summary of the main Para 1.17 and By providing a warm, clean, and activities in relation to those | 1? comfortable places for people to meet, talk, benefit, in particular, the reasonable cost. With a range of craft, activities lees si health and wellness classes for example. . ja _ din th Also running Warm Welcome and antiBCIVICSS erined im ne isolation groups. Providing a library, an accounts. equipment and tool loan service and emergency response service to the community. Statement confirming Para 1.18 The trustees and committee work within the whether the trustees have guidelines set out by the Charity had regard to the guidance Commission and follow set procedures in issued by the Charity the execution of the operation Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about: SRP reference TO Para 1.38 We do not make grants. Policy on grant making

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|||||||||| |---|---|---|---|---|---|---|---|---| |Policy|on|social|investment| |including|program|related|Para|1.38| |investment| |The|Trustees|would|like|to|thank|the| |Pera 138|volunteers working|at the|centre|for|all|of| |Contribution|made|by|their outstanding|work,|a|lot of which|is|not| |volunteers|seen|by our|beneficiaries.|Without their| |efforts|the|centre|would|not|be|able|to| |function|effectively.| |This|includes|cleaning,|maintenance,| |planning|and|the|opening|and|general| |running|of the|centre.|

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Achievements and Performance

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|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Frisians| |The|trustees|and|committee|are|continually| |seeking|new|groups|from|the|local| |communities|to|use|the|centre|while| |Summary|of the|main|recognising|the|need|to|assist small|groups| |achievements|of the|charity,|Para|1.20|to become established|and grow.| |identifying|the difference|the|Where some groups|have found|the|need| |charity's work|has|made|to|to|discontinue|for|various|reasons,|we|have| |the|circumstances|of|its|gained|other|new|groups|to|replace|them.| |beneficiaries|and|any wider| |benefits|to|society|as|a|In|total|over 30|different groups,|clubs| |whole|and|organisations|use|the|centre,|not| |:|including|the|resident’s|private|hires.| |Planning|the|lettings|of the|rooms,|at|our| |regular|committee|meetings,|we|consider| |the|activities|very|carefully|in|line|with|the| |Charity|Commissions|guidelines|on|the| |benefit|to|the|community.|We|try|to|use| |rooms|that|have|already|been|heated|to| |assist|in|fuel|efficiency.| |These|activities|include|but|are|not|limited| |to:-| |A|Dance Academy,| |4|Independent|art|groups,| |3|Yoga|groups,| |2|Karate|groups,| |3|Pilates|classes,| |Various|craft|groups|(such|as|Needlework,| |Ceramic|painting,|Quilting,|Book|Binding,| |Calligraphy),| |Counselling|sessions|for various|self|help| |and|support|groups,| |Councillors|Surgeries,| |Theatrical|groups|and|rehearsal|rooms,| |Warm|Welcome|Sessions|and|groups|to| |combat|isolation.| |We|also|are|please|to|assist|young| |musicians|by|allow|them|time|and|space|to| |develop.| |We|run|free|First|Aid|and|Defibrillator| |courses|for|the|community.|

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All these classes and groups assist in the health growth of the local community and aid to counter isolation in our society. The centre also has loan aid equipment i.e. wheelchairs, walkers and other walking aids available on loan to the community. A selection of DIY tools and access equipment is available for a small donation.

Additional information (optional) Additional information (optional)
You may
choose to include further statements		 where relevant about:
We have gained the Gold Award for
Carbon Reduction ahead of schedule and
Achievements against Para 1.41 are continuing to develop further
objectives set environmental projects.
We are still slowly regaining our footfall
towards pre covid figures
The organisation continues to pursue
grants toward the final part ofthe roof
Performance offundraising
activities againstobjectives		 Par141
set through various activities including music
festivals plus other events.
Investment performance
againstobjectives		 Para 1.44 Nia
a a

Financial Review

Review ofthe charity’s Para 1.21 The Charity ended the 2023-2024 yearwith
financial position at the end a total of£47,148 compared with 2022-
ofthe period 2023 total of£36,205 Showing an increase
of
approximately
£10950
Statement explaining the Para 1.22 We hold Running Expense Reservesin
line
policy for holding reserves with the Charity Commissions Policy, this
statingwhy they are held covers 3 month running expenses in case
of income problems.
Amount of reserves held Para 1.22 Running Expense Reserves of£4,100
The Committee have agreed to assign
restricted funds towards the following
Capital Projects out ofthe general fund.: -
Roof replacement £25,000 towards the
approx. £70,000 cost
£10,500 towards replacement Window
fund.
£7,000 to upgrade and insulate heat
recovery units.
reserves
deficit
Explanation ofany Para 1.23 We have no uncertainties about the charity
uncertainties about the continuing.
charity continuing as a going
concern
Additional information (optional)
You may
choose to include further statements		 where relevant about:
The charity’s principal Main source ofincome is from room
sources offunds (including rentals.
any fundraising)
Para 1.47
Investment policy and
Feo
social investment policy
adopted
A description ofthe principal		 Para 1.46 N/a
Loss of premises. This is a very low risk as
risks facing the charity the premise are leased from the local
Para 1.46 council andwe are fulfilling services that
the council cannot supply.
a
Structure, Governance and Management and Management
eS
LL
trusts:———
How is the charity
Para 1.25
Unincorporated Association
i
a
el
Trustee selection methods
Para 1.25
All posts are by interview and then by
including details ofany
election at
a General Meeting in line with
= =
election to post or name of
any person or body entitled
to appoint one or more
trustees
Additional information (optional)
You may
choose to include further statements where relevant about:
Bullying and harassment policyand
procedures.
Policies and procedures
adopted forthe induction		 ania Complaints handling
Complaints policyand procedures
and training oftrustees Conflicting interests
Environmental Policy
Financial reserves policy and procedures
Internal charity financial controls policyand
procedures
Internal risk management policyand
procedures
Risk management
Safeguarding policy and procedures
Serious incident reporting policyand
procedures
Social media policyand procedures
Trustee conflicts ofinterest policy and
procedures
Trustee expenses policy and procedures
The charity's organisational
structure and any wider		 re
network with which the
charityworks
Relationship with anya
Para 1.51
a

Reference and Administrative details

Charity’s principal address The Old School,
3a Church Way
Earsdon
Whitley Bay
Tyne &Wear
NE259JY
a

Names of the charity trustees who manage the charity

|t[LynHeckels
[Chair
|
| ByelectionatAGM
2[Andrew
Bullock |
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eonBAM
3[SusanHust
|——=—=Ssd|~SSSCSCS~~S~S~C~diCYeon
at
4| LesliePAbernethy [Treasurer |
—~—~—=—=—~—~S~S~=*dCBy electionatAGM
5| Catharine LeeHarle [Secretary =|_|
ByelectionatAGM
2
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Corporate trustees — names of the directors at the date the report was approved | [Directorname a ERS eEE) Ems Gees a ( G CC CC

Name of trustees holding title to property belonging to the charity

Dn Pn Pe ee (a _eenyee eG a (RENMen M_QuEeen_EEEneeye

Funds held as custodian trustees on behalf of others

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||||||| |---|---|---|---|---|---| |Description|of the|assets| |held|in|this|capacity| |Name|and|objects|of the| |charity|on|whose|behalf|the| |assets|are|held|and|how|this| |falls|within|the|custodian| |charity’s|objects| |Details|of arrangements|for| |safe|custody|and| |segregation|of such|assets| |from|the|charity’s|own| |assets|

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Additional information (optional)

Names and addresses of advisers (Optional information)

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||||||||| |---|---|---|---|---|---|---|---| |Type|of|Name|Address| |adviser| |Name|of chief executive|or|names|of senior|staff members|(Optional|information)|

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Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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4.) FORCHARITYENGLAND COMMISSIONAND WALES Ot ay a
Receipts and payments accounts CC16a
For the period To
from 1st March 2023 29th Feb. 2024
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year
funds funds funds
tothe nearest £ to the nearest£ to the nearest£ to the nearest£ to the nearest£
Ai Receipts
[Rentalincome4] 28554] | 22,354 |
Function8A P85 [P8591]
P P=
[ S ponsorship |
[Donations a 1385
Grants 95] ||
linterestNSIAccount es PD2,900 ||
[CorrectionSubforroundingup TSTfe|| a-
total (Gross income for 34,075 34,075 30,606
AR)
A2 Asset and investment sales,
(see table).
eeSub total] ee
Total receipts 34,075 En na | 34,075 | 30,606
A3 Payments
'
8B =
utilities P P:
insurance4 | 8 13:22|
eee | [816]
licences a
Telephone/Broadband IS PStt YT
Purchases
lEquipmentand | SIZF PD 483 |
Printing , Stationary Advertising Post ee esPoP|es |84208ee |
|General Maintenance Material |] 85GB |es | TY || [249][2,046] |
HO [PP]
Projects |
EEes | | [4,015] |
| | [810]
LOT
[Donation |
Warm Welcome Supplies <0 ee 0I 8
Rounding up correction ee LL es 1
ee De |ee || en eee
Sub total| 23.133] [OL L833] P2815|
A4 Asset and investment
purchases, (see table)
a
Sub total|_
Net of receipts/(payments) | A |Te | PETZ
ASTransfersbetweenfunds {|} | TC
A6 CashCash funds lastyearend | [36,206]] | 86206| 31,759
funds this year end aa] (_SSd L- 47,148 | [—__36,206
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CCXX R1 accounts (SS)

1

18/11/2024

Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment funds funds funds to nearest £ to nearest £ to nearest £ | a | | a Total cash funds A) |ee |ee (agree balances with receipts and payments account(s)) Unrestricted Restricted Endowment funds funds funds } to nearest £ to nearest £ to nearest £ -7 — Fund to which Current value f asset belongs Cost (optional) optional —_ —= ! Fundasset belongsto which Cont (optional) Currentoptionalvalue Fund to which Amount due When due i —iS =liability relates optional =optional Signed by one or two trustees on . . Date of behalf of all the trustees Signature Print Name approval — |

18/11/2024

CCXX R2 accounts (SS)

2

¥ ; | CHARITY COMMISSION Independent examiner's FOR ENGLAND AND WALES report on the accounts

Section A

independent Examiner’s Report

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Report to the trustees/ ; —
members of | Earsdon and Wellfield Community Association
On accounts for the year | 29" February 2024 Charity no | 513679
ended (if any)
Set out on pages |
| report to the trustees on my examination of the accounts of the above
charity (“the Trust’) for the year ended .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 (“the Act’).
| report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, |
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
independent | have completed my examination. | confirm that no material matters have
examiner's statement come to my attention (other than that disclosed below ) in connection with
the examination which gives me cause to believe that in, any material
respect:
" , ; it! ion-420-01
+he Actor
. 4 bwvitle-t :
| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
 Please delete fhe words in the brackets if they do not apply.
(
Name: VW Tes LUZINn€
Yy
Relevant professional: Coe 7 DUT leoan
qualification(s) or body
(if any):
Address:| 7o Ot2CjeN @ Wer aAce MAMA. & te |
S46 Chue Wey. ene gay
FACS Sow FY ae ¢ LW , [JY
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IER

1

October 2018

Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

IER

2

October 2018

Earsdon and Wellfield Community Association - 2023/2024 Accounts

For all organisations, it is important to have the relevant and proportionate controls in place covering its financial and other matters including both current and future operational issues. These controls include those carried out by the management of the association, the records in place and having those independently verified.

The Association’s records have been tested within the period March 2023 to February 2024 and there are no areas of concern to raise with the Committee.

The work carried out included:

The format of the cash book/accounts continues to be improved upon over recent years, and these continue to provide the necessary information for both accounting and management information, in line with the requirements of the Charity Commission and for other management purposes.

The audit testing included examination of documents relevant to amounts and disclosures in the accounts and notes. This evidence was sufficient to give reasonable assurance that the accounts and notes are free from material misstatement as well as demonstrating that there are adequate and effective controls in place.

In my opinion the audit work carried out fairly represents the situation of Earsdon and Weilfield Community Association for the year ended 28 February 2024 and will allow for the subsequent completion of the Charities Commission return. The Association has a very satisfactory financial situation and has again financed projects with regard to health and safety re air quality, and economies on utility charges.

The financial position at the year-end provides the stability required under the guidelines in terms of reserves compared with running costs, which gives an encouraging position for the 2024/25 accounts.

As far as longer-term capita! projects, there are still a number being considered where grant funding would need to be acquired, without therefore reducing the Association’s balances to less than the Charity Commissions guidelines. Certainly, a capital programme, outlining the scale of investment over coming years would demonstrate on any grant funding application, that although the Association has a very healthy financial situation, this would not finance the improvements and repairs etc over coming years without the Centre having very little flexibility in its operation.

Malcolm Wilkinson

7 July 2024

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