CHARITY COMMISSION FOR ENGLAND ATr4D WALES Trustses, Annual Report for the period From 1st March 2022 Period stsrt date To 28th February 2023 Period end dats Charity name: Earsdon and Weiif*ld Commun5ty Association (EWCA) Charity rngistration number 513679 Objectives and Activities Summary of the purposes of the tharity as set out in its gobeming doojment Parnl.17 Tho charfty's objectives are to promote the benefft of the Inhabltants of Earsdon and well￿ld and the surroundlng nelghbourhood wlthout dlstlnctlon of sex. polltks. religious or other opinlon•. We offer oppothntties for people to Improve thelr educalfion and health. W• provide faclllties for rncrfralion and lolsure tlme occupakn wlth the object of improvlng the condltlons of life for tho Inhabltants and In the interests of thelr social welfare. When Indlvidual group funds are Ilmlted we look forways to keep the group golng reducin thelr costs. Provldo wami, clean and Mmfortable plac•s for people to m•ei tslk. leam and partake In actlvilles at a reasonable cosL Provide a Ilbrary. loan seryico and emergency response f•ffvlco to th• communlty. Hokl Wami Wekomo for those In need or Isolated. The Trust￿$ of EWCA follow the guidellnes of the Charlty Commlsslon's procodurns In th•ir operatlon. Summary of the main adivities in relation to those purposes for the public benefft. in particular, the a¢ti%fjlies, projects or services identified in the accounts. Pua1.17llnd Staterr￿1 confirn)ing whether the trustees have had regard to the guidance issu8d by the Charity Commission on public benefrt P¥a1.18 Addluonal infomiation (Optional) Youm OC￿ to indude further statements whefe r818yBnt about: 1.38 Policy on grant makirKJ Para 1.38 Poli on socia In￿tment including program related investment The Tn*tees TM>uld Ilke to thank the voluntsorn working at the centro for all of their outstandlng vmrf(. a lot of whlch Is not seen by our beneficiarfos, but without thelr efforts the centre woukl not be ab to function effectlvety. Thls Includes cleaning. maintMance, plannlng and tho opening and gengral runnin ofthe centr•. Pwa 1.38 Contribution n*e by volunteers Other Achievements and Perft>nnance Since COVID th• centre's demographlcs have changed. whlch caU￿d somo of our groups to ceaso operation. We have also galned other new groups to replace th•m. Summary of the main achievements of the charity, identfying the differenck the charity's work has made to the Circumstances of ts benefiaaries and any wider benefits to sooety as whole. Pm13J In total the centre had over 30 different groups. clubs and organisatsons using the centre, not including the resid￿CeS prfvats hlrns. Plannlng the lettlngs ofthe rooms, at our regular wnmlttee mofriings. we consider the actfvttles vory carefully Én line with the Charlty Commlsslons guidelines ¢)n the ￿nefft$ to tho public. These actlvltl•s Include are Iiot Ilmlted to:. 4 Independont art groups. 3 Yoga groups, 2 Karats groups 4 Independent art groups. 3 Pllatss Varlous crnft groups Includlng:. Cernmic painting and Qulttlng Dance Academe and a dance school Book Blnding Calllgraphy Fitn•ss Various Self help and support groups Counclllorfs Surgerfes Theatrical groups and rnh•arsal rooms Wami Wekome Sessions and group5 All theso classos and groups assist in the health rowth of the local commun Tho cerrtre also allows Independent groups to run varlous actfvltles that fft the need and roqulroments of our gnywlng communlty. We alw liko to help n•w group5 to establlsh themselves and to ass15t other voluntsry oryanisatio￿. These acllvltles help Support and nu￿re the community and help the neighbourhood bond together agaln as pre COVID. Although th• COVID grnnt support h coas￿. the centro proved itsellto be 8elf-Ilnanclng over th• y•ar. Tho centre's range of acllvttlos and communlty support group contlnues to grow by trying to predkt the forthcothlng needs ofthe communty. The Warni Welcome (forn)alty Warni Bank) proiert was a groat success, not onty suppty a warni Pla￿ wlth hot refreshments and combatlng Isolauon , but acted for a help and communicatlons network and helplln• for some of the Addlllonal Infomiatlon (optK>nal) Youm choose to irKaude further statenMts where relerdnt about.. . W• have achieved our maln goal of rnstoring fvll facllitles at tho centre after runnlng wlth limited scope durlng the pandemic. We have proved can 8elf41nance the baslc running costs of the centrg from our rental charges and our own fundraisiry. W• r•duced our Carbon Footyrfnt by approxlmatoty 25% thls year comparnd to our base11￿ from 2019. Thos Is partlalty due to the Heat Recovery System we instslled In our two lafge ro(rn Achievements against objectives set Pwa 1.41 PerfO￿nan￿ of fundraising activities against objectives Fundraising is lovrnr than vthat wlshed for from the Muslc Festival activibes. but the festlval was a great success wlth over 450 attfrnding. The rnluctlon is malnty because we dkl not charge any •ntranc• fee, hence allowing the publlc to attend a great event without large expendlture. Thls agaln was a project to get pgopkn to gain confidence In meetlng people post COVID. We also had low lovel of grant succejs due to funders redlrectlng thelr r8source$ to dlfferent ts et areas COVID Pva 1.41 Investment perfom)ance against objectives Financial Review Revi￿ of the charity's finano81 position at the end of the period P8ra 121 At 28th Febft￿ry 2023 the financial poslilon of the charity was had a total of£36206 funds, none of whkh was Statement explaining the policy for hotding reserves stating why they are held 122 The Tntstees and Commlttee agreed to make a new resorv•s Ilst at tho AGM, which Included 3 to 6 months runnlng costs. (As per Charlty Commlssion¥ Guldellnes) Unforoseen malntenance reserves (th• bulld was l)uitt In 1856 and unprogrammed repalrs often happen). Phase 3 replacement roof fund. InspecOon and upJrad• of hard wlrfng. Fundln for restorntlon to the Old Lod Total ResebV•S golng into 2023 2024 £28.000.00 Thls is made up ofr. - Runnll￿ exponses as per Charlty Commlssk)ns guidellnes £10,500 Unforew Malntsnance £ 5.000 Phase 3 Roof replacement £10,1)00 Electrlcal Inspection and Upgrnd• £ 2WO Funding for Okl Lodge projec( to b• Amount of reser4es t*1 Para 12Z Reasons for holdirvJ zero Pm122 No Details of fund tThterially in deficit ExKAanation of any unortainties about the charity continuing as a goiNJ concem P*w124 P¥#123 Addllional Infomiatlon (Optionall You dK)ose to indude fiirther Staten￿nts where relevant about: The charity's princtp sources of funds (including Our maln Income clxnes from room rental any fundrasing) P*• 1.47 Investment policy and Obj￿1Ve$ induding social investment Oicy adopied Pwa 1A6 A descrFPtion of the prlnc4pal risks facin the cha 1.46 In 2024 ￿ come out of our long4erni reements and will have to acce a Gonslderable Increase In our outgolng. We have alroady started looking for alternatlves rsu Other Structure. Governance and Management Description of charit￿$ trusts.. Type of goveming d(tument 125 How is the charity constituted? P*• 125 Unlncorporated Trustee selection methojs induding details of any constitutiona provisions e.g. election to post or name of any person or bcxly entitled to appoint one or more tNstees Pwa125 Suitable candldates ￿lch fft the noads of the charity and fft within the guideline& Trustees poslilons come up for renewal or reappoinlment annualty at the Annual General Meetlng by the members and Addltlonal Infomiauon (optional) You choose to indude further ststements where relevant *)out: Policies and pr0￿dureS. adopted for the induction and training of trustees Pwa 1.51 The charity's organisational structure and any wider netrwork with which Ihe charity works Pw•131 Relatronship with any rnlated Parttes Pw•1ts1 (Xher Reference and Administrative details Cha name Olher name the cha istered tha number Charity's principal aldr8SS Names of th• charfty Intstees who manage tho charlty Trnst•• nam• olfi￿ frf•ny) charpe￿on Trustee Trustee N*m• of pwson lor body) •ntbtl•d knt trvst•• M8riory Lockie Andr￿1 Bullock Susan Hurst Leslie P Abemethy 10 11 12 13 14 15 16 17 18 19 20 rate trustees- names of the dire(*or5 at the date the Dlf•¢tor nam• Natr￿ of trustees holding title to propety belorKJfng b the charity Trn*tse nam• Funds held as custodian trustees on behalf of others Descripts'on of the 8ssets held in this t Name and objects of the Charity on whose behaf the assets are held and hthv this falls wtthin the custodian chari Details of arrangern￿lts for safe custody and segwation of such assets None Addltlonal Inforniallon (optlonal) Namgs and addromes of advlsers lo￿la1 Infomi•tlonl Type of Name AddrM8 advls•r Name of chlef executlve or names of senlor staff mOm￿rn (Opuonal infomiatlon) Exemptions from disclosure Reason for non-disdosure (rf k Other o tional information Declarations The tnA$toes declarn that they ￿Vfj approved the trust•es' rgwt abov•. Slgned on t￿lf of th• charlty's trusttss Slgnatur•(s) L.P. Full namols) Poslllon (•g Socretsry, Chalr. otc) Le￿ie Philip Abernethy Tr&qsurer ArKlrew Bulloth Trustee 174 2013 **Charity Name No (if any) Earsdon and Wellfield Community Association 513679 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1st March 2022 28th Febuary 2023 |**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**22,354**
**3,591**
**1,607**
**135**
**2,900**
**12**
**7**
**-**
**30,606**
**-**
**-**
**-**
**30,606**
**1,765**
**3,779**
**1,322**
**316**
**3,858**
**41**
**483**
**759**
**204**
**73**
**2,046**
**249**
**6,890**
**4,015**
**310**
**50**
**- 1**
**26,159**
**-**
**-**
**-**
**26,159**
**4,447**
**-**
**-**
**4,447**|**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Rental income|**22,354**|**-**||**-**||**22,354**||**16,392**| |Function|**3,591**|**-**||**-**||**3,591**||**530**| |Sponsorship|**1,607**|**-**||**-**||**1,607**||**70**| |Donations|**135**|**-**||**-**||**135**||**-**| |Grants|**2,900**|**-**||**-**||**2,900**||**16,193**| |Interest Barclays Bank|**12**|**-**||**-**||**12**||**1**| |Interest NSI Account|**7**|**-**||**-**||**7**||**1**| ||**-**|**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**30,606**|**-**||**-**||**30,606**||**33,187**| |||||||||| |**A2 Asset and investment sales,**
**(see table).**||||||||| ||**-**|||||||| ||**-**|||||||**-**| |**_Sub total_**|**-**|||||||**-**| |**_Total receipts_**
**A3 Payments**||||||||| |||||||||**33,187**| |||||||||| |Rent|**1,765**|||||||**1,765**| |Utilities|**3,779**|||||||**2,896**| |Insurance|**1,322**|||||||**1,102**| |CleaningMaterials|**316**|||||||**349**| |CleaningFees|**3,858**|||||||**3,144**| |Licences|**41**|||||||**20**| |Telephone / Broadband|**483**|||||||**513**| |Equipment and Purchases|**759**|||||||**500**| |Transport and Fuel|**204**|||||||**54**| |Printing, StationaryAdvertisingPost|**73**|||||||**50**| |General Maintenance labour|**2,046**|||||||**1,713**| |General Maintenance Material|**249**|||||||**487**| |Projects|**6,890**|||||||**8,860**| |Functions|**4,015**|||||||**156**| |Sundries|**310**|||||||**83**| |Donation|**50**|||||||**-**| |Rounding up correction
**_Sub total_ **||||||||**- 2**| |||||||||**21,690**| |||||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||||| ||**-**|||||||| ||**-**|||||||| |**_Sub total_ **|**-**|||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||| |||||||||**21,690**| |||||||||| ||**4,447**|**-**||||**4,447**||**11,497**| ||**-**|**-**||||**-**||**-**| ||**-**|**-**||||**-**||**-**| ||**4,447**|**-**||||**4,447**||**11,497**| CCXX R1 accounts (SS) 20/12/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
CCXX R2 accounts (SS)|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Barclays Current
NSI Account
Cash in hand
**Details**
**Details**
**Details**
Barclays Savings
Signature
~~L P A~~berneth~~y~~
~~2~~|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
16,358
**-**
12,104
**-**
7,291
**-**
453
**-**
**36,206**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
L P Abernethy|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||~~L P A~~berneth~~y~~|L P Abernethy|20/12/2023| ||~~2~~||~~20/12/2023~~| CCXX R2 accounts (SS) ~~20/12/2023~~ ~~2~~ CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report Report to th• truste•sl membern of Earsdon & Wellfield Communty Assooation On accounts for the year •nded 28th Febrt￿ry 2023 Charlty no Ilf any) 513679 Set out on pAge8 Page (3) Report I report to the tNstees on my examination of the accounts of the al charity (Ihe Trusn for the year ended If o L i o R•spon8lbllld•• and A8 the charity truths of th• TfU8t. you are responsible for the preparation ba815 of r•port of the aco)unts in aCCo￿ance with the requirements of the Charities Act 20111lho Acr). l rnport In resped of my e￿MinatIon of the Tru8f8 ￿¢th1nts canied out under Section 145 of the 2011 A￿ and in ￿ryIng out my 8xamination, I have followed the applicable DirectbM8 given by the Charty Comml8sion under Secti￿ 145(5Mb) of the Act. I have completed my examinati¢)n. I confimi that no material matters hav• Con￿ to my attention (other than that disdo*Y bel(yw ") in connection with the examinatr'on which gives me c4U8e to belie￿ that in. any material respect: a¢￿untIng records were not kèpt in actordance with 8ection 130 of the Act or the accounts do not accord with the arminting record8 I have no contxms and ha￿ come xross no other matters in connection wrth the exarrllnati