2022-02-28-accounts - Earsdon And Wellfield Community Association

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Trustees' Annual Report for the period

Period start date Period end date 1[st] Mar 2021 28[th] Feb. 2022 From To

Section A Reference and administration details

Charity name

Earsdon & Wellfield Community Association

Other names charity is known by Registered charity number (if any) Charity's principal address 3a Church Way

513679

EWCA

Earsdon Whitley Bay Postcode NE259JY

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	M Lockie	Chairman
	A Bullock	Secretary
	S Hurst	Assistant Secretary
	L Abernethy	Treasurer

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

Association How the charity is constituted

(eg. trust, association, company)

Trustees are appointed by election, after being selected for suitability to Trustee selection methods the requirements of the charity. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The Association provides local resources for the residents of North Tyneside but in particular Earsdon and Wellfield and the surrounding area.

We aim to provide a safe, warm place where people can meet for advice, Summary of the objects of the guidance, education, social and leisure opportunities. charity set out in its The centre provides rooms for groups, clubs and training agencies to governing document hire. We are at present running art and craft groups, advice meetings and various health and wellness groups including Yoga. We still facilitate two dance schools for children. The Simply Dance Academy and The Stokes Collins School of Irish dance.

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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

In planning the lettings of the rooms, at our regular committee meetings, we consider the activities very carefully in line with the Charity Commissions guidelines on the benefits to the public. The centre also allows independent groups to various activities that fit the need of the community. These activities include but are not limited to:4 Independent art groups, 3 Yoga groups, 2 Karate groups Various craft groups including Needlework, Ceramic painting and Quilting Dance schools for children Book Binding Calligraphy Fitness Self help and support groups Councillor’s Surgeries Theatrical groups and rehearsal rooms Groups to combat isolation

We also like to help new groups to establish themselves and to assist other voluntary organisations.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Introduction

We started the financial year still in partial lockdown and whilst a phased easing of the rules had begun, it was not until February 2022 when the government issued it’s ‘Living with Covid’ guidance that all restrictions came to an end.

Although the centre still managed to run a basic local neighbourhood support network for those that needed assistance over the pandemic period, we were not allowed to run most of the groups meetings.

In the post-pandemic we gradually started reopening the centre over this reporting period. It is encouraging to see revenue from room hire and activities in the centre returning with some strength.

However, this coincided with a marked increase in expenditure in line with the return of being fully opened. (Additional cleaning and sanitising). We will continue to carefully manage these expenses as the centre opens to its maximum operational potential.

We decided last year to keep the centre running during the Pandemic and to open at every opportunity to assist the community in any way possible despite the ever-shifting rules the pandemic imposed on us. This gave the centre an advantage to hit the ground running as restrictions eased and our community began to feel confident enough to return to the ‘new’ normal.

From the feedback of the local community we provided a vital service to our neighbourhood and a communication link for some of our vulnerable residents.

Maintenance

It is extremely positive to see the continued improvements to the centre during lockdown even with limited funds.

Some of the work carried out included stripping, sanding and recoating the floors in the four main rooms.

There is still much work to do including installing a heat recovery ventilation system to the two large studios. Funds for this is are already available in our budget and work is expected to be completed by June 2022

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Section D Achievements and performance

We still need to raise funds to start and complete phase 3 of the roof replacement.

Major Projects

The committee are under discussions with North Tyneside Council to take over the derelict cottage / lodge to the rear of the centre and convert it into a community wellness centre. The centre will allow local businesses to rent a space on a regular basis. These would include chiropodists, hairdressing, and other facilities for use by the local community. The 1st floor would be converted into two artist studios to be let out on a weekly or monthly basis.

Now, more than ever, there is a growing need to provide services in line with our strategic aims – providing a safe warm place to hold group meetings, reducing loneliness and isolation, tackling physical and mental health issues and improving confidence and self-esteem in those that find themselves particularly vulnerable in this post-pandemic period.

Heat Bank or Warm Room facility.

We are currently having talks with North Tyneside Council to try and make a room available at the centre for use by members of the community who cannot afford to heat their homes or are lonely to come in and keep warm. We would also provide hot drink facilities and possibly hot food with a range of advice services from professionals.

Owing to the changes in peoples situations due to the finical state of the country communities centres are needed more than ever

The community centre is again becoming a necessity in the community as demand of help of various help and guidance needs increases. We will strive to assist people with the changing requirements and requirements.

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Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

We managed to maintain and develop a good community support centre on a local basis during Covid lockdown and adapted to the new demands and requirements of post Covid pandemic. We continued to improve the quality of the infrastructure of the building year on year to ensure the longevity of the centre.

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Section E Financial review

Brief statement of the

charity’s policy on reserves

The Charity has always maintained the minimum reserves to continue running in line with The Charity Commissions guidelines to cover 6 months running expenses and unforeseen expenditure.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

We were extremely thankful for the financial help from North Tyneside Council and the Government for various Covid funds.

Total Income of £33,188 (which included £16193 in Gov. grants.)

Total Expenses of £21,691

Opening balance £20,262

Closing Balance £31,759

(This balance includes money to pay for the:-

Heat Recovery Ventilation System £8.5k,

Initial Expenses of the Cottage / Lodge development £6k

and 6 Month emergency running expenses for the centre )

The trustees have ensured that the money has been, or will be, spent in the most effective way to achieve the best outcomes for the centre and community.

Throughout the pandemic our income was reduced, due to limited room hires, the inability to hold the annual Music Festival and other fund raising events. However, the Trustees and committee have sustained their drive to generate income by looking for additional bookings, room hires and preparing for future fundraising events. All income is used in the running and improvement of the centre.

Revenues from centre’s rental activities are recovering well with room hire up to over £16,000 (not yet back to normal but on the way). As a result, we are starting to see associated costs increasing in line with the use of centre.

Spending on repairs and maintenance saw a significant drop this year and is due to phase 1 and 2 of the re-roofing of the centre being completed and final invoice settlement being paid in this finical period. Hence only paying out £8.8k compared to the previous year when we paid for most of the roof repairs. All other major projects were put on hold to guarantee the financial security of the centre

The coming year and the next few years beyond will still be challenging as the Association tries to meet its obligations and new challenges to serve the community as well as trying to lower its carbon footprint and “Go Greener” with continual improvements to the building.

As I write this report the price of fuel is still rising at an alarming rate, with

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no reduction to be expected in the foreseeable future.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) L P Aber nethy

Full name(s) Leslie Philip Abernethy Position (eg Secretary, Chair, Treasurer etc) Date 20th August 2022

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Charity Name

No (if any) 513679

Earsdon & Wellfield Community Association

Receipts and payments accounts

For the period Period start date from 1st March 2021

Period end date 28th Febuart 2022

Section A Receipts and payments

Unrestricted funds to the nearest £

Restricted Endowment Total funds funds funds

to the nearest £ to the nearest £ to the nearest £

A1 Receipts

----- Start of picture text -----
Room Rental 16,392 - - 16,392
Socials and Fundraising 530 - - 530
Donations & Sponsorship 70 - - 70
Barclays Bank Interest 1 - - 1
NSI Interest 1 - - 1
49 Club - - - -
Government Grants 16,193 - - 16,193
Correction for rounding up - 1 - - - 1
33,187 - - 33,187
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 33,187 - - 33,187
A3 Payments
Rent 1,765 - - 1,765
Utilise 2,896 - - 2,896
Insurance 1,102 - - 1,102
Cleaning Materials 349 - - 349
Cleaning Fees 3,144 - - 3,144
Licenses 20 - - 20
Telephone 513 - - 513
Equipment and Purchases 500 - - 500
Transport and Fuel 54 54
Printing Advertising and Post 50 50
General Maintenance Labour 1,713 1,713
General Maintenance Materials 487 487
Projects 8,860 8,860
Function 156 156
Sundries and Bar Stock 83 83
-
- - - -
Sub total [ 21,690 ] - - 21,690
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 21,690 - - 21,690
Net of receipts/(payments) 11,497 - - 11,497
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 11,497 - - 11,497
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period

			Unrestricted		Restricted
Categories	Details		funds		funds
B1 Cash funds	Barclays Current Account Baclays Saving Account NSI Account Cash In Hand *Total cash funds*		to nearest £ 12,378 12,093 7,284 4 31,759		to nearest £ - - - -
	(agree balances with receipts and payments account(s))		Agreement Error	OK
			Unrestricted		Restricted
			funds		funds
B2 Other monetary assets	Details		to nearest £ - - - - - -		to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details		Fund to which asset belongs	Cost (optional) -
charity’s own use					- - - - - - - -
			Fund to which		Amount due
B5 Liabilities	Details		liability relates		- - - - - (optional)
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name

Signed by one or two trustees on behalf of all the trustees

----- Start of picture text -----
CC16a
----- End of picture text -----

Last year

to the nearest £

----- Start of picture text -----
7,053
517
606
38
52
256
30,193
-
38,715
----- End of picture text -----

38,715

1,765 3,099 1,192 305 3,079 20 540 4,872 350 40 1,177 493 72,881 346 41 - 90,200

90,200 - 51,485 - - - 51,485

Endowment funds to nearest £ - - - -

Endowment funds to nearest £ - - - - - - Current value (optional)

Current value (optional) - - - - - - - - - When due (optional)

Date of approval

CHARITY COMMISSION I Independent examiner's report on the FOR ENGLAND AND WALES accounts Section A Independent Examiner's Report Report to the trustsesl members of Earsdon and Wellfidd Communty Asswation On accounts forthe year ended 28° February 2022 Charity no (if any) 513679 Set out on pages Page 3 (Rep)rt) I report to the trustees on my examination of the accounts of the above charity {Ihe Trusf) for the year ended 2810212022 Responsibilities and basls of report As the Charity's trustees, you are responsible for the preparation of the accounts in accordance with the rwuiremenls of the Charities Act 2011 {Ihe Acy). I report in respect of my examination of the Trusys aco)unts carried OLrt under section 145 ofthe 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){bl of the Act. Independent examiner's statement I have completed my examination. I confim that no material matters have come to my attention in conne(aion wrth the examination which gives me cause to believe that in. any material respect.. the accounting records were not kept in 1rdan th section 130 of the Charities Act., or the accounts did not attord wtth the a(unting records., or the accounts did not comtyy with the applicable requirements conceming the fomi and content of accounls set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts gtve a 'tnJe and fairf wew which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection Yth the examinatson to whith attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: Relevant professional qualificatlonls) or b(Kly (if any): Address: IER Oct 2018

Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of chartty aLrounts'. directions and UIdan for examinefs . Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018

Earsdon and Wellfield Community Association 2021/2022 Accounts For all organisations. it is important to have the relevant and proportionate controls in place covering its financial and other matters including both current and future operational issues. These controls include those carried out by the management of the association. the records in place and havin8 those independently verified. The Association's records have been tested within the period March 2021 to February 2022 and there are no areas of concern or matters to raise with the Committee. The work carried out included: Bank and cash balances from the previous accounts for 2020121. The format of the cash book in use. Bank reconciliations throughoutthe financial year. Invoices and income. Maintaining agreed operational balances A programme of continuing improvements for the centre and community Seeking external funding where possible Dealing with the restrittions/easingof restrictions of the Covid19 Pandemic Discusslons again took place at the start of the financial year with regard to the plans for the year given the restrictions in place as a result of the pandemic and the commitments of the centre itself which included the final instalment for the roof refurbishment. The format of the cash book/accounts continue5 to be improved upon over recent years and these continue to provide the necessary information for both accounting and management information, in line with the requirements of the Charity Commission 3nd for other management purposes. The audit testing Induded examination of documents relevantto amounts and disdosures in the accounts and notes. Thi5 evidence was sufficient to give reasonable assurance that the accounts and notes are free from material misstatement as well a5 demonstrating that there are adeqLJate and effettive contro15 in place. In my opinion the audit work carried outfairly represents the situation of Earsdon and Wellfield Community Association for the year ended 28 February 2022 and will allow forthe subsequent completion of the Charities Commission return. The Association has a satisfartory financial situation and has again financed projects, many with the assistan of grants aTrrdilable. to provide improvements mainly with regard to health and safety. to assist in combatting the spread of Covid within the ntre. The financial position atthe year-end provides the stability required under the guidelines in terms of reserves compared with running costs, and atthis point the association is dose to returning to its previous operatin8 Position, pre Covid, which gives an encouraging position for the 2022/23 accounts. Malcolm Wilkinson 4 May 2022 Page 3