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2021-02-28-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 03 2020 To 28 02 2021

Section A Reference and administration details

Charity name Earsdon & Wellfield Community Association

Other names charity is known by Registered charity number (if any) 513679 Charity's principal address 3a Church Way

EWCA

Earsdon Whitley Bay Postcode NE259JY

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 M Lockie Chairman
2 A Bullock Secretary
S Hurst Assistant
3
Secretary
4 L Abernethy Treasurer
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

1

Names and addresses of advisers (Optional information)

Type of adviser

Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted

Association

Trustee selection methods

Trustees are appointed by election, after being selected for suitability to the requirements of the charity

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

March 2012

TAR

2

To provide a community resource for Earsdon & Wellfield and surrounding area through which people of all ages and community groups will have access to meeting places, advice, guidance, education, social and leisure opportunities. The centre provides rooms for groups, clubs and training groups Summary of the objects to hire. It is also a welcoming place for young and old to come of the charity set out in and meet. Running various social and meeting groups like SOB’s its governing document and Mind First Aid. We also aim to ensure the long-term viability of this community resource by working with others to access community grants and to encourage a degree of self- sustainability from income via the services we provide. In planning the lettings of the rooms, we consider the activities carefully in line with the Charity Commissions guided lines on benefits to the public at our committee meetings. The centre allows groups to run various activities that fit the needs of the community. Activities include but not limited to:- 4 Art groups. 3 yoga, groups, Mat & Chat group, Ceramics painting, Pilates, Tai Chi, Over 50 Club, WI, Wine Club, Dance Academy, Judo Club, 3 Self Support Charities, Councillors Surgery, Arts & Crafts, Theatrical groups and socials. We are also running groups to combat isolation and loneliness. Assist new groups to establish themselves and assist other Summary of the main community organisations. activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

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3

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

As with many similar community associations this has been a very exceptional year. The outbreak of the Covid 19 pandemic affected the running of the organisation in many drastic ways. This resulted in long periods of closure resulting in substantial financial loss of income. As with most community centres in the area we were closed almost completely for around 8 months to private hirers and groups. The only exception was for Covid support groups and essential volunteering groups which ran out of the centre.

We were very thankful for the support from Government via North Tyneside Council and the National Lottery for grants which helped compensate the loss of income from room hire and activities.

Although the Centre was closed for activities to most hirers and groups, we were still able, under governments rules, to continue with a couple of small support groups for the terminally ill and groups for medical and mental health training.

The centre also acted as an information and help hub for the local community resulting in the members running self-ran “Good Neighbours Projects” locally.

The centre was committed to complete Phase 1 of the roof renovation (stripping and reslating approximately 40% of the roof on the Southside of the building) which was started before the pandemic. Part of this was financed by a Grant from the previous year of £49,288 from Newcastle Building Society. The condition of the underlying roof was found to be in a worse condition than had been anticipated and addition remedial work was required, which was financed by the association. Phase 2 (adjoining hallway roof and kitchen roofs) were also stripped and re-slated, this was financed totally by EWCA.

In terms of finances the year ended with a healthy balance considering the additional expenses incurred on the roof and the lack of rental revenue. The buoyant balance however was helped by the number of Covid support grants that assisted the offset of lost rental income.

Overview. Total income for year including grants was £38,000. This comprised of £7,000 for

March 2012

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4

Section D Achievements and performance

rents and hires and £29,700 in grants.

Total expenditure was £89,900, of which £72,800 was spent on the roof renovation and related projects.

Leaving the end of year balance of £20,250 (This is well within the Charity Commissions Guidelines, for operating balance). Please see full accounts.

At the time of writing this report we are coming out of the Covid restrictions and classes are returning to the centre. We hope to re-establish all the original classes and widen the range of groups and facilities to service our community. Since the start of the pandemic, we have noticed an increase in demand for “Wellness Classes” and groups to combat isolation and loneliness and this is an area we hope to develop further.

The existing 5-year Business Plan is now in it’s final years, although it has been reviewed and modified and we hope to be bring out a new 5-year plan to supersede the current plan.

Further Projects

The building still requires further work to complete the replacement of the old roof, at a cost of about £50,000 at current rates. This requires the aid of a major grant, which we are currently looking for.

We also wish to install a heat recovery ventilation system in the two rooms used as dance studios at a current cost of approx. £6,500.

The window replacement project has been put on the back burner as, when last reviewed, the wooden frames could last a few years longer with a little TLC.

The Centre customer base is steadily regaining its confidence. Classes and groups are returning to use the facilities again and the committee is continuing to search for new activities to fulfil the changing needs of the community.

Les Abernethy

Treasurer

March 2012

TAR

5

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Main achievements:Renewing approx. 70 % of the aging roof. Managed to reopen safely after covid.

Section E Financial review

March 2012

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6

Brief statement of the charity’s policy on reserves

The Charity always maintains £ 14,500 minimum in reserve, this is in line with the Charity Commissions guidelines to be able to cover 6 month running expenses and unforeseen expenditure. The total reserves at year end were £20,000 +

Details of any funds materially in deficit

Further financial review details (Optional information)

Our main source of income comes from room rentals to groups, You may choose to include due to Covid we have not managed to raise any money from additional information, beer festival, socials and our monthly draw. where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) L.P Aber nethy

Full name(s) Leslie P Abernethy Position (eg Secretary, Treasurer Chair, etc) Date 12/11/2021

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7

Charity Name No (if any) Earsdon & Wellfield Community Association 513679

Receipts and payments accounts For the period Period start date Period end date To from 3/1/2020 2/28/2021

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Room Rental 7,053 - - 7,053
Socials & Fundraising 517 - - 517
Donations & Sponsorship 406 - - 406
Barclays Bank Interest 38 - - 38
NSI Interest 52 - - 52
49 Club Donation 256 - - 256
Government Grants 29,892 - - 29,892
Other Grants 500 - - 500
38,714 - - 38,714
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 38,714 - - 38,714
A3 Payments
Rent 1,765 - - 1,765
Utilise 2,772 - - 2,772
Insurance 1,192 - - 1,192
Cleaning Materials 305 - - 305
Cleaning Fees 3,079 - - 3,079
Licenses 20 - - 20
Telephone 540 - - 540
Equipment and Purchases 4,872 - - 4,872
Transport and Fuel 350 - - 350
Donations - - -
Printing Advertising and Post 40 - - 40
General Maintenance 1,177 - - 1,177
493 493
Projects 72,881 - - 72,881
Function 346 - - 346
Sundries and Bar Stock 42 - - 42
Legal Fees - - -
- - -
Sub total [ 89,874 ] - - 89,874
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 89,874 - - 89,874
Net of receipts/(payments) - 51,160 - - - 51,160
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end - 51,160 - - - 51,160
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Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted
Categories Details funds funds
B1 Cash funds Barclays Current Account
Baclays Saving Account
NSI Account
Cash In Hand
Total cash funds		 to nearest £
873
12,091
7,284
14
20,262


to nearest £
-
-
-
-
(agree balances with receipts and payments
account(s))		 Agreement Error OK
Unrestricted Restricted
funds funds
B2 Other monetary assets Details to nearest £
-
-
-
-
-
-




to nearest £
-
-
-
-
-
-
B3 Investment assets Details Fund to which
asset belongs		 Cost (optional)
-
-
-
-
-
B4 Assets retained for the Details Fund to which
asset belongs		 Cost (optional)
-
charity’s own use






-
-
-
-
-
-
-
-
Fund to which Amount due
B5 Liabilities Details liability relates



-
-
-
-
-
(optional)
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name
L P Aber nethy L P Abernethy

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CC16a
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Last year

to the nearest £

24,922 399 4,537 533 544 2,730 - 49,488 83,153

83,153

1,346 2,889 934 461 3,140 139 438 1,405 152 100 323 4,085 776 5,471 3,941 657 225 - 26,482

26,482 56,671 - - 56,671

Endowment funds to nearest £ - - - -

OK

Endowment funds to nearest £ - - - - - - Current value (optional)

-

Current value (optional) - - - - - - - - - When due (optional)

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Date of
approval
11/12/2021
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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name Earsdon & Wellfield Community Association

On accounts for the year ended

28[th] February 2021

Charity 513679 no (if any)

Set out on pages Page No 3

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 28/02/2021

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Date: 5[th] Nov.2021

Name: Malcolm Paul Wilkinson

Relevant professional qualification(s) or body (if any):

Address: c/o 3a Church Way,

1

Oct 2018

IER

Earsdon, Whitley Bay NE259JY

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

None

Independent examiner's report on the accounts for

Earsdon and Wellfield Community Association 2020/2021 Accounts

2

Oct 2018

IER

For all organisations of this type, it is important to have controls in place covering its financial and other matters including both current and future operational issues. These controls include those carried out by the management of the association, alongside having the records of the association independently verified.

The Association’s records have been tested within the period March 2020 to February 2021 and there are no areas of concern or matters to raise with the Committee. The work carried out included:

Discussions again took place at the start of the financial year with regard to the plans for the year given the restrictions in place as a result of the Covid19 pandemic and the commitments of the centre itself with the roof replacement programme. The format of the cash book/accounts had been improved upon over recent years and these continue to provide the necessary information for both accounting and management information, in line with the requirements of the Charity Commission and for other management purposes.

The audit testing included examination of documents relevant to amounts and disclosures in the accounts and notes. This evidence was sufficient to give reasonable assurance that the accounts and notes are free from material misstatement as well as demonstrating that there are adequate and effective controls in place.

In my opinion the audit work carried out fairly represents the situation of Earsdon and Wellfield Community Association for the year ended 28 February 2021 and will allow for the subsequent completion of the Charities Commission return. The Association has a satisfactory financial situation and has again financed projects, many with the assistance of grants available, to provide improvements, both structurally and with regard to health and safety, to the centre.

The financial position at the year end provides the stability required under the guidelines in terms of reserves compared with running costs, and at this point the association is returning to its previous operating position which gives an encouraging position for the 2021/22 accounts.

Malcolm Wilkinson 5 October 2021

3

Oct 2018

IER