Trustees' Annual Report
For the period
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| Section A Reference and administration details |
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| Charity name 93rd Newcastle Scout Group Other names the charity is known by Registered charity number (if any) 5 1 3 5 6 7 HQ registration number Charity’s principal address 18 Walpole Street Walkergate Newcastle upon Tyne Postcode N E 6 4 R L |
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| 18 Walpole Street | ||||||||
| Walkergate | ||||||||
| Newcastle upon Tyne | ||||||||
| Postcode | N | E | 6 | 4 | R | L |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Owen Apedaile
2 Anthony Ions
3 Debra Coulson
4 Paul Coulson
5 Jacqueline Hogg
6
7
8
9
10
11
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Section B Structure, governance and management
Description of the charity’s trusts
1 LT700001 (3rd December 2018)
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted
The Group is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods (e.g. appointed by, elected by) Additional governance issues
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for:
The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Secretary together with the Group Scout b) trustee' consideration of major risks Leaders, individual section leaders (if opted to take on the and the systems and procedures to responsibility) and parent’s representation and meets every 3 manage them months.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control | |
| The Group Executive Committee has identifed the major risks | |
| to which they believe the Group is exposed, these have been | |
| reviewed and systems have been established to mitigate | |
| against them. The main areas of concern that have been | |
| identifed are: | |
| Damage to the building, property and equipment. The Group |
2 LT700001 (3rd December 2018)
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
| Section C Objectives and activities |
Section C Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive diference; we co- |
3 LT700001 (3rd December 2018)
| Public beneft statement operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual refection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects The main activities undertaken by the scout group includes a wide range of badge completing activities that satisfy the above objectives of the group. The activities continue to develop young people in line with their objectives through the weekly group meetings, as well as supporting individual skill sets with camps and group activities, maintaining an inclusive environment throughout. The Group meets the Charity Commission's public beneft criteria under both the advancement of education and the advancement of citizenship or community development headings. |
operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual refection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
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| Section D Achievements and performance |
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| Summary of the main achievements of the charity during the year The group has continued to perform strongly thorughout a difcult Covid period, continuing to provide services to its members at a reduced cost. This was supported through additional funding received in the year by way of grants. Strong fnancial income allowed the group to continue to grow and support itself fnancially throughout the year. |
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| Section E Financial Review |
|
| Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufcient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £4,000. The Group held reserves of approximately £32,000 against this at year end. This is above the level required for operating expenses. However this can be explained by signifcant grant income received in the year that is to be spent in future periods to ensure it is not wasted, and may be reserved for undertaking specifc improvements to facilities |
4 LT700001 (3rd December 2018)
Quantify and explain any designations
Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
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Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date 1 0 0 3 2 2
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5 LT700001 (3rd December 2018)
93rd Newcastle Scout Group Accounts for the year to March 2020
| Cash brought forward Deposit account brought forward Debtors brought forward Bank balances brought forward Balances brought forward Surplus/(loss) for period Balances carried forward Cash carried forward Deposit account carried forward Debtors carried forward Bank balances carried forward Brought forward Grant income Amounts received from Grants Amount spent from Grants Carried forward Grant income Remaining funds Split of grants Brought forward Council Wiliam Leech grant Tedd Potts Grant Warburtons Mann Trust Other grant Rothley Trust Nineveh grant Sir James Freemasons Council grant Bernard Sunley Council grant Council grant Spend Total |
£ 353.29 10,000.49 - 4,129.78 14,483.56 18,228.57 32,712.13 £ 268.57 31,072.75 - 1,370.81 32,712.13 £ 500.00 39,778.50 £ 15,833.99 -£ 24,444.51 £ 8,267.62 £ Hut Campsite Minibus Toilets Unrestricted 500 10,000.00 £ 2,000.00 £ 1,000.00 £ 400.00 £ 1,000.00 £ 90.00 £ 750.00 £ 5,000.00 £ 2,500.00 £ 1,350.00 £ 2,968.50 £ 3,000.00 £ 7,525.57 £ 2,194.43 £ 1,850.00 -£ 12,840.00 -£ 1,143.99 -£ - £ - £ 2,500.00 £ - £ 21,944.51 £ 24,444.51 £ |
|---|---|
Grant spending
13/09/2020 Laptop and printer 20/01/2021 Toilet block 20/01/2021 Toilet block
378.99 £ 7,727.50 £ 7,727.50 £ 15,833.99
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93rd Newcastle Scout 93rd Newcastle Scout
Group Group
Accounts for the year Accounts for the year
to March 2019 to March 2019
Previous Year Income £ £ Previous Year Expenditure £ £
Capitation
Subs 1593.93 Capitation group 1177.5
1172.43 Beavers 0 1177.5
652.49 Cubs 0 Meetings
769.36 Scouts 31.78 243 Beavers 0
2594.28 Total 31.78 1.95 Cubs 0
20 Scouts 18.5
1834.29 Camps 0 264.95 Total 18.5
Contribution from
248.32 Explorers 0
30.02 Other activities 453.8 1727.97 Camps 130
2112.63 Total 453.8 451.93 Other Activities 443.19
273.03 Contribution to Explorers £ 274.75
Fund Raising 229.64 Training and Uniforms 228.3
518.84 Bag Packs 0 268.33 Equipment 930.94
734.7 Other Fundraising 394.55 2950.9 Total 2007.18
0 Gifts and Donations 250
1253.54 Total 644.55 0 Fund Raising Expenses 49.92 49.92
Other Income Hut Expenses
1751.37 Grants 39778.5 179.25 Hut Insurance 179.25
Campsite and Minibus
894.6 Hire 0 162.5 Hut Rent 309.12
981 Hall Letting 0 339.74 Electricity 205.19
0 Allotment 0 821.43 Gas 1082.81
3626.97 Total 39778.5 125.4 Other Hut Expenses 614.3
1628.32 Total 2390.67
5.49 Bank interest 33.76
Gift aid 0 Other Expenses
5.49 Total 33.76 0 Repairs 0
348.2 Allotment Expenses 0
Minibus expenses
145.75 (including tax) 0
1158.61 Campsite Expenses 17050.05
1652.56 Total 17050.05
Finance and governance
Executive, AGM and
0.01 governance 20 20
9592.91 TOTAL INCOME 40942.39 8090.67 Total expenditure 22713.82
Previous year Current year
£9,592.91 Total Income £40,942.39
£8,090.67 Total Expenditure £22,713.82
Profit/(Loss) for the
£1,502.24 period £18,228.57
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LT700006 - Independent Examiner's Report to the Trustees (July 2019)
England & Wales
Independent examiner’s report to the trustees of 93rd Newcastle Scout Group Scout Council
I report to the trustees on my examination of the accounts of the 93rd Newcastle Scout Group for the year ended 3st March 2021.
Responsibilities and basis of report
As the charity trustees of the 93rd Newcastle Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 93rd Newcastle Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the 93rd Newcastle Scout Group as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Richard Ayre
Relevant professional qualification or membership of professional bodies (if any):
Address: 27 Coquet Gardens, Wallsend, NE28 6AG
Date: 25[th] March 2022