**Lancashire Family History & Heraldry Society** ## **Treasurer’s Report to the Trustees 31st December 2021** - 1) Attached is a summary of income and expenditure of the society accounts for the year ended 31 December 2021 reflecting a surplus on operations of £6,053.89 which is encouraging in view of the difficulties experienced. The accounts will now be passed to our Independent Examiner prior to submission of the statutory reports. - 2) The surplus, it must be remembered, is regarded as for society operations only and is before taking the Chorley BC Grants of £19,070.21 into consideration. - 3) Covid-19 and the national lockdown of activities has seriously affected our overall operations this year, reluctance to socialise with face-to-face meetings and the introduction of Zoom inspired events, though welcome, have in no way provided the level of normal social societal events. - 4) Generally, the society urgently needs some motivation and innovations to advertise and improve its potential, membership is at a standstill, we are in need of some ideas to restore membership numbers, improve communications via the Journal, the website and/or by a social media initiative. - 5) The total membership for 2021 was1128 compared with 1124 in 2020, - 6) Publication sales have been extremely disappointing at only £905.62 compared similarly with 2020. However, research projects carried out for members produced additional commission of £172.00 which has helped the level of income. This sum has been donated to the society which will be enhanced by 25% on the 2021 Gift Aid claim. - 7) Economies introduced during the year including renegotiated rates for printing of the Journal and its distribution, insurances, Zoom talks and the website have helped in this period of lockdown. - 8) Members, especially overseas members, have the option to make subscription payments in advance, and as at this date the sum of £5,220.50 for years 2022 to 2024 is held in suspense in the accounts for that purpose. - 9) Worldpay online payments system continues to cause a reduction of benefit because of changes in their credit charging system introduced in January of this year (2021) in which transaction, subscription fees and VAT were introduced to their standard commission charges resulting in an extra £543.65 having been taken. Measures to rectify this problem are in hand. - 10)You may feel that the Society with over eleven hundred members and a bank balance of £67,176.40 is functioning nicely, but a few words of concern here to understand. Unearned income, i.e., grants from Chorley BC of £27,211.21 over the past two years together with the sum of £5,220.50 that we are holding in suspense in relation to advance subscription payment for years 2022 to 2024, and a sum of £1,300.00 held on behalf of the Heraldry branch clearly indicates that our reserves would have been precarious otherwise. - 11)During the year we were advised that the Britannia Building Society were to close the Heraldry branch bank account. The Heraldry branch has been dormant for some time and the balance of funds have now been absorbed into the main Business account. - 12)Various banks have introduced extra charges and the Fylde branch decided to close their account with HSBC, and are now in the process of opening an account with the Co-operative bank, which, to date, have not opted to change their terms. - 13)I acknowledge that 2021 has been a very difficult year for societies who specialise in meeting with their members and members of the general public. It is important that every effort is made to resume normal branch meeting arrangements and regular attendance at interbranch meetings of management and executive trustees where much of the measures required are discussed and advanced. Ian White Treasurer LFHHS 3[rd] February 2022 ## Addendum Whilst it is important to recognise that the benefits to the Society accrued from the grants by Chorley Borough Council in 2020 and 2021, have in an enormous way altered the face value of the financial situation of the society, it should not alter the true picture that is underlying of a deep depression in our current fortunes. Proof is the low number of members we have registered this year, 977 as at 16/04/22 in comparison with 1060 at this time last year. Additionally, our publication sales continue to flounder with less than a £1000 turnover. ## I’m afraid the facts speak for themselves. ||**Lancashire Family History & Heraldry**
**Society**|**Lancashire Family History & Heraldry**
**Society**|**Lancashire Family History & Heraldry**
**Society**|**Lancashire Family History & Heraldry**
**Society**|**Lancashire Family History & Heraldry**
**Society**|**Lancashire Family History & Heraldry**
**Society**|||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Summary of the Operations for the year to 31 December 2021**||||||||||||||| ||**Income**|**Note**
**s**||||**2021**|**Branche**
**s**|**Totals**|||**2020**||**Branche**
**s**|**Totals**|| ||Subscriptions Received 2021||||14,926.5
0||14,926.5
0|||11,226.3
0|||11,226.3
0||| ||Advance Payments|1||||||||4,324.50|||4,324.50||| ||||||14,926.5
0||14,926.5
0|||15,550.8
0|||15,550.8
0||| ||Gift Aid - (2018 and 2019)||||1,886.22||1,886.22|||1,989.85|||1,989.85||| ||Publication Sales|||905.62|||20.00
20.00|||905.95|||194.00
1,099.95||| ||Research Commission Donated|||172.00|1,077.62||1,077.62||||||||| ||Postages Recovered on Sales||||399.73||399.73||||||||| ||Donations Received||||1,747.00||2,223.78
3,970.78|||485.75|||492.03
977.78||| ||Branch Meetings Income||||||||||||||| ||Heraldry Branch Income|||||||||485.90|||320.00
805.90||| ||Income from Branch Activities||||||471.00
471.00||||||288.05
288.05||| ||Income from Society Activities||||||||||||||| ||Resource Centre Income - Oswaldtwistle|||||||||278.70|||278.70||| ||Resource Centre Income - Chorley|||||||||0.00|||139.90
139.90||| ||Room Hire Funded by Society||||||||||||75.00
75.00||| ||Cumbria London Branch Contribution|||||||||50.00|||50.00||| ||Sundry Income||||||||||||50.00
50.00||| ||Interest and Commission Received||||31.68||12.34
44.02|||30.87|||2.19
33.06||| ||||||20,068.7
5||2,727.12
22,795.8
7|||19,777.8
2|||1,561.17
21,338.9
9||| ||||||||||||||||| ||**Expenditure**||||||||||||||| ||Journal Printing|||-
3,068.0
0||||||4,796.00|||4,796.00||| ||Distribution Costs|||-
2,655.6
8|-5,723.68||-5,723.68|||3,181.90|||3,181.90||| ||Insurances||||-597.31||-597.31|||805.97|||805.97||| ||Subscriptions to Afliated Groups||||-495.88||-495.88|||872.06|||872.06||| ||
Administration & Ofcers Costs||||-1,267.69||-539.66
-1,807.35|||1,543.47|||244.58
1,788.05||| ||Stationery & Printing Equipment|||||||||140.22|||140.22||| ||Publication Purchases|||||||||10.09|||10.09||| ||Resource Centre Oswaltwistle||||-3,602.14||-3,602.14|||4,336.00|||4,336.00||| ||Resource Centre - Chorley||||-1,070.01||-1,070.01|||2,685.04|||108.41
2,793.45||| ||Venues and Meeting Room Hire||||-395.99||-395.99|||1,629.00|||1,629.00||| ||Projects||||||||||||77.99
77.99||| ||Branch Activities||||||||||||1,038.52
1,038.52||| ||Society Activities||||||||||||||| ||Speakers and Zoom Meetings||||-637.38||-35.00
-672.38||||||550.00
550.00||| ||Postages||||-436.34||-436.34|||271.39|||271.39||| ||Worldpay Credit Charges|||-430.62||||||371.68|||371.68||| ||Worldpay Transaction & Subscription Fees|3||-543.65|-974.27||-974.27||||||||| ||Publicity||||-50.00||-50.00|||50.00|||50.00||| ||Website||||-480.00||-78.00
-558.00|||1,248.74|||30.00
1,278.74||| ||Assets - Computer Equipment etc.||||-358.63||-358.63|||786.49|||786.49||| ||||-
16,089.3
2
-652.66
-
16,741.9
8||22,728.0
5|2,049.50
24,777.5
5|| |---|---|---|---|---|---|---|---| ||||||||| ||Total Subscribed Members||1128||1124||| ||||||||| ||Surplus on Operations||20,068.7
5
2,727.12
6,053.89||19,777.8
2|1,561.17
-
3,438.56|| ||Add Chorley Discretionary Business Grant||-
16,089.3
2
-652.66
19,070.2
1||-
22,728.0
5|-
2,049.50
8,141.00|| ||Surplus for the year||3,979.43
2,074.46
£25,124.
10||-2,950.23|-488.33
£4,702.4
4|| ||||||||| ||**Reconciliation of the Funds**||||||| ||Balances B/Fwd Business Account 12578757||15,398.6
7||10,067.7
3||| ||60 Day Account
10136818||29,020.8
9||28,990.7
1||| ||Total Funds at 01 January 2021||44,419.5
6
12,147.2
6
56,566.8
2||39,058.4
4|12,635.5
9
51,694.0
3|| ||Add back uncleared payments||769.82
769.82||1,264.13|1,264.13|| ||Deduct prior year adjustments||-1,062.35
-1,062.35||-121.78|-121.78|| ||Deduct Heraldry Account in Suspense
2||-
1,301.60
-1,301.60||-972.00|-972.00|| ||Add Income||20,068.7
5
2,727.12
22,795.8
7||19,777.8
2|1,561.17
21,338.9
9|| ||Add Chorley Grant||19,070.2
1
19,070.2
1||8,141.00|8,141.00|| ||Deduct Expenditure||-
16,089.3
2
-652.66
-
16,741.9
8||-
22,728.0
5|-
2,049.50
-
24,777.5
5|| ||Balances at 31 December 2019||£67,176.
67
12,920.1
2
80,096.7
9||£44,419.
56|12,147.2
6
56,566.8
2|| ||||||||| ||**Bank Reconciliation Statement**||||||| ||Closing Balances at 31 December 2020||||||| ||Business Account 12578737||32,932.3
8
32,932.3
8||15,398.6
7|15,398.6
7|| ||Subscriptions Paid in Advance 2022-2024
1||5,220.50
5,220.50||||| ||Closing Balance||38,152.8
8
38,152.8
8||||| ||Primary Savings Account 10136818||29,023.5
2
29,023.5
2||29,020.8
9|29,020.8
9|| ||Branch Accounts||12,920.1
2
12,920.1
2|||12,147.2
6
12,147.2
6|| ||||£67,176.
40
12,920.1
2
80,096.5
2||£44,419.
56|12,147.2
6
56,566.8
2|| ||||||||| ||Notes||||||| ||1. Value of Advance Subscription payments held for 2022 to 2024 is £5,220.50 and is shown for the frst time as a
liability||||||| ||2. The Heraldry branch account was closed in December, the balance of £1,301.60 to be banked in
2022.||||||| ||3. Transaction and Subscription charges of £543.65 are in dispute with
Worldpay||||||| Ian White MCMI Rtd. Treasuer 31 January 2022 CHARITY COMMISSION FOR ENGLA￿ AND WALES Independent examinerfs report on tha accounts Section A Independent Examiner's Report Reportto the trusteesl On accounts lorthe year ended Ch8rTty IK> {Slanyl S•t out on page• dwty llh8 Trusfi foTth8 yearended ba818 of report accounts in ￿an￿ wilh the requirernents ofthe Chaid*s Art 2011 I report in Tesr*rt of myexarnination of the Tru5fs accounts car￿￿ out urthr section 145 ofthe 2011 Ad aThJ in cxrt my examinat￿n. I have foll(YA*d all 2F$4i¢able tirecl*)n8 th8 Charity Commissts) under SeLticn 14515Xbl oftt% ACL Independent trhe grrjss in0yr￿ exc8èJèJ £250,C((l a¥J l am ¢walrf*d to •xamln•trs statem•nt undertak8 the examinat*)n by t￿ThJ a qualffied ffwnlvof fty)wt name of rfWKatAe lisknj tKthll. D*ts11 rfncé aKWK8bl8. me to my attenl#)n in Cowt#￿ tr* examination lother than thai dwjosed Èeltrw'l ￿lch gi¥e8 Caw to belEve that in. any m*rial of th8 Charitvds Ala". or the a¢tount$ dxj Th)t afxxjrd ￿ the aceAMJntiThJ records.. or the ar￿unt8 d¥J not ccrnF4y wth the aoicable ￿ul￿ments o)ncemirrfJ the fml aThJ wntevrt of a¢o)unts set wt in Ihe Charib88 IA(uJun¢s and Reportsl Regulations 2008 other than any requiren￿nt that the accounts gNe a Irue and fairf vl￿wh￿h 15 a mallw considered as part of an i￿je￿¥jenI examinatH￿. tt* ex3miwwlion to￿th aitenbon shwkl te in thi8 report Si¥ned: Rel￿¥nt yof•Mlon•l qualificatiorfsl or body IER Ocl 2018