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2023-07-31-accounts

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LINCOLN RECORD SOCIETY TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

Wright Vigar Limited Chartered Accountants 15 Newland Lincoln

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TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

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LINCOLN RECORD SOCIETY

TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

CONTENTS

TRUSTEES’ REPORT

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||||||| |---|---|---|---|---|---| |Reference and Administrative|Details|il| |President's|Introduction|2| |Structure,|Governance|and Management|g| |Objectives|and|Activities|5| |Achievements|and|Performance|5| |Financial|Review|8| |INDEPENDENT EXAMINER’S|REPORT|9| |FINANCIAL STATEMENTS| |Statement|of Financial|Activities|13| |Balance|Sheet|14| |Notes|to|the|Financial|Statements|15| |List|of Publications|20|

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LINCOLN RECORD SOCIETY TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 JULY 2023

The Trustees present their report with the financial statements for the year ended 31 July 2023. The financial statements have been prepared in accordance with the Charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities:

Reference and Administrative Details

Principal office Lincoln Cathedral Library, Minster Yard, Lincoln, LN2 1PX.

Registered charity number 513433

Website www.lincoln-record-society.org.uk

Officers

President

Honorary Treasurer

Prof. D. Stocker, MA, DLitt, DUniv, FSA, MCIfA * K. Hollamby, FSAScot * Honorary Vice-President Honorary Secretary Secretary Lady Monson P.R. Dryburgh, BA, PhD

Honorary Secretary Secretary P.R. Dryburgh, BA, PhD *

Honorary General Editor Prof P.M. Hoskin, MA, DPhil *

Trustees

: N. H. Bennett, MA, DPhil * D. Crook, MA, PhD P.R. Dryburgh, BA, PhD J. P. Haseldine, MA, PhD * K. Hollamby, FSAScot C. B.C. Johnson, BA Prof. M. C. E. Jones MA, D Phil, D Litt, Membre (Associé Etranger) de l'Institut

J. Manterfield, “9A, PhD A. K. McHardy, MA, DPhil Prof. D. Stocker, MA DLitt FSA MCIfA DUniY A. G. Walker, 8#.°PhD * R. C. Wheeler, MA, DPhil * Prof. L.J. Wilkinson MA, PhD, FRHissS * M. L. Wilson, BA, PhD Prt.P Hosia, HA, ~prPhi

Independent Examiner J. O'Hern, FC.A. Wright Vigar Limited, Chartered Accountants & Business Advisers, 15 Newland, Lincoln. LN1 1XG.

Brokers Brewin Dolphin, Olympic House, Doddington Road, Lincoln. LN6 3SE.

Solicitors Chattertons Solicitors & Wealth Management St Swithin’s Court, 1 Flavian Road, Lincoln. LN2 4GR.

Bankers Lloyds Bank, 202 High Street, Lincoln. LN5 7AP.

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LINCOLN RECORD SOCIETY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JULY 2023

President’s Introduction

This year we have seen, slowly, the increasing impact of Nigel Burn’s generous bequest on Society activity. Our ‘New Priorities’ programme, our memorial to Nigel’s own contribution to local history, was explained in the Report for 2020-21 and what follows is a commentary on the progress we have made on those priorities in 2022-23.

Members will recall that our Council’s ambitious “New Priorities’ programme is organised under five headings:

  1. Resolving issues with current website and commissioning a new platform that will offer Society members and collaborators a single hub, not only for accessing searchable digitised versions of previous LRS volumes, but also access to the outputs of the other work arising from our New Priorities programme. Our Treasurer, Ken Hollamby, has brought this programme to a successful conclusion during the past year, and has been issuing passwords to members on application. This represents a major achievement for the Society. With such a significant digital offer, we are already seeing some increase in membership applications.

  2. Our programme of digitisation of key documents, under the direction of Dr Rob Wheeler (Editor of our Data Series), has not yet progressed as rapidly as we had hoped during 202223. Inaugurating digitisation work on the short-list of documents that we believe would benefit from this style of dissemination, has proved more problematic to than expected, particularly with unexpected difficulties with the management of our website. Council will receive a report in October and discuss progress.

  3. Having developed our programme of ‘Outreach’ projects most successfully, unfortunately Dr Marianne Wilson has, reluctantly, had to step back from managing this area of activity. Dr Andrew Walker has now gallantly adopted responsibility for the bulk of activity in this area, and for re-starting the programme that Dr Wilson began with such promise. Officers are also aware that members have not received the regular flow of Newsletters this year, for which we apologise. We are all very grateful to Dr Walker for having shouldered responsibility for this important area of activity, under the ‘New Priorities’ programme, and we are confident that next year will see some of the initiatives proposed by Dr Wilson brought to fruition.

  4. Following the complexities of establishing it last-year, the programme of Large Grants, under the direction of Dr Julian Haseldine, has started to generate promising results. Supported by the newly established Large Grants Committee (LGC), Dr Haseldine is establishing a recognisable ‘pipeline’ which has brought forward several projects for consideration during the past year. These are summarised later in the Annual Report. A full report will be presented to Council in October.

  5. To repeat our report of last year: following consultation and discussion with stakeholders, our programme of conservation work on documents has been inextricably tied to projects that assist work under the four previous headings. Where a document forming an integral part of a project progressed/funded under one of the above work-steams requires conservation attention, we will seek to grant-aid that conservation work. No such documents have yet been proposed for grant-aid but, as the four programmes above develop, we anticipate that requests will be made for our support.

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LINCOLN RECORD SOCIETY TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 JULY 2023

Structure, Governance and Management

The Society was founded in 1910 by Canon Charles Wilmer Foster, and subsequently endowed by Kathleen Major, with the object of printing records and documents relating to church, parochial, manorial and family history of the county and ancient diocese of Lincoln.

Policies to enable the Society to achieve its charitable objectives are determined by its Council of Trustees, which meets once or twice each year. An annual report and any changes to the governing document are put before members at the Annual General Meeting, usually held in October or early November. The day to day running of the Society is delegated by Council to the Finance and Publications Committee and to its Officers. An annual budget and five year plan is reviewed and approved by Council at its autumn meeting.

Membership is open to all, on payment of the annual subscription, currently set at £25 for all members, in return for which, members are supplied with the annual main series publications of the Society. Subscriptions are due on 1 August each year, but members may join at any time during the year and receive a full year’s benefits. Most of the Society’s publications deal with Lincolnshire, but some of the volumes include matter relating to the counties of Bedford, Buckingham, part of Hertford, Huntingdon, Leicester, Northampton, Oxford and Rutland, which were in former days included in the diocese of Lincoln. Members are entitled to purchase back volumes and publications in the additional series at a discount.

The governing document is reproduced here.

The Rules of the Society are:

  1. The Society shall be called the LINCOLN RECORD SOCIETY (hereinafter referred to as the Society).

  2. ‘The object of the Society shall be the advancement of public education in the history of the ancient diocese of Lincoln and the county of Lincolnshire especially by the transcription, editing and publication of original historical documents. The word ‘Diocese’ in this clause shall include any counties which have at anytime formed part of the Diocese of Lincoln.

  3. | 3. Membership of the Society shall be constituted by the payment of the annual subscription, or, in the case of life members, of the composition

  4. | 4. The annual subscription shall be determined from time to time by the Trustees and shall be payable on the first day of August in every year. A composition of an amount twenty times that of the annual subscription shall constitute life membership from the date Of composition.

  5. ‘The management of the affairs of the Society shall be vested in a Council consisting of the president, secretary, general editor, treasurer and a number of at least seven and not exceeding twenty other members of the Society to be elected at the annual general meeting. Vacancies occurring between annual general meetings may be filled by the Council. Three shall form a quorum.

  6. Each member shall be entitled to one copy of every work published in the main series by the Society in respect of his year of membership. No person shall receive any such volume until his subscription for the year in respect of which the volume is published has been paid. Provided that any member may be supplied with any of the publications, including the additional series, on such terms as the Council may from time to time determine.

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LINCOLN RECORD SOCIETY TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 JULY 2023

  1. Persons who are not members of the Society may be supplied with the publications of the Society on such terms as the Council may determine.

  2. The funds of the Society, including the vouchers or securities for any investments, shall be kept at a Bank to be selected by the Council in the name of the Society. Such investments shall only be dealt with by an authority signed by the Secretary and such other person or persons as the Council may from time to time appoint.

  3. The accounts of the receipts and expenditure of the Society and of its assets and liabilities, up to the 31st July in each year, shall be scrutinised in accordance with relevant legislation for the time being by an appropriate person or body to be appointed by the Society.

  4. An annual general meeting of the members shall be held in the Autumn, to receive a report upon the work of the Society and the General Editors report, to receive the Treasurers financial statement and to elect an appropriate scrutineer in accordance with Rule 9, to elect officers and a council for the ensuing year, and to transact the general business of the Society.

  5. The Council may require the accuracy of any transcript, calendar or translation to be tested on their behalf before it is printed.

  6. The editor of a volume shall be entitled to receive five copies of the work.

  7. The Secretary shall keep a minute book wherein shall be entered a record of the transactions as well at meetings of the Council as at general meetings of the Society.

  8. The rules shall only be amended at a General Meeting called for that purpose giving at least 21 days notice of the proposed amendment. No amendment shall be made to the constitution that would cause the Society to cease to be a Charity at Law. Any alteration to the constitution must receive the assent of not less than two-thirds of those present and voting. Any amendment to Clause 2 or Clause 15 or this Clause shall require the prior approval of the Charity Commissioners for England and Wales.

  9. The Society may be dissolved by a resolution passed by a two-thirds majority of those present and voting at a General Meeting. In the event of dissolution, any property remaining after the satisfaction of all debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the objects of this Society as the Charity Commissioners or other authority having charitable jurisdiction may determine.

Trustees: The Council members constitute Trustees of the charity for the purposes of charity legislation, having due regard to the qualifications, reputation and relevant abilities of the candidates. Explanation of the legal duties and responsibilities of Trustees is given by the Secretary to new Trustees, and all Trustees are advised of any changes to relevant legislation and recommended best practice. From time to time Trustees receive training from external providers.

Risks: are identified, determined, evaluated and managed by regular review of operating conditions, and by the maintenance of a risk register, which is reviewed at least annually by the Finance and Publications Committee. The major risks to which the Society is exposed relate to market conditions surrounding its investment portfolio, data loss relating to its financial and administrative records, and the loss of the officers without adequate provision being made for their replacement and the transfer of knowledge. In the Trustees’ opinion, reasonable steps have been taken to reduce exposure to these risks.

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LINCOLN RECORD SOCIETY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JULY 2023

Data Protection: In May 2018 the General Data Protection Regulation (GDPR) came into force. This regulates the processing of personal data by organisations. In order to ensure the Society's compliance the officers have drawn up a Data Protection and Information Security Policy. This sets out the personal data the Society collects and the mechanisms by which it seeks to process further, manage (including destruction) and store that data, in order to comply with this legislation and fulfil the contractual agreement between Society and member with regard to the benefits of the subscription. It also outlines procedures for review and revision in line with future legislation. Full details of the policy are available on our website.

Objectives and Activities

The Society's objectives are noted above.

Activities are established by the Trustees to meet and accord with the Society's charitable objectives. In addition to the publication of historical documents relating to the diocese and ancient county of Lincolnshire, the Society also makes grants for research and other purposes which, in the opinion of the Trustees, will further the Society's objectives. The Society also organises events for its members and the general public which help to achieve its objectives. It also actively communicates with its members via social media and email as well as print publications.

Public Benefit: The Trustees having regard to the guidance issued by the Charity Commission in deciding what activities the Society should undertake, the Society makes its volumes freely available to the general public by appointment with Lincoln Cathedral Library where two sets of its publications are held. The Society's volumes are also stocked by many public libraries and archives, and are available for sale to non-members on payment of the cover price in force for the time being. The Society's website, Facebook and Twitter pages are available to all Internet users, and contain information about its work, publications, grant-making programme, linked organisations, and events open to the general public.

Volunteers: The Society’s Trustees are all volunteers, and it has not yet needed any other volunteers who are not Trustees. It is estimated that the Trustees contribute some 1000 - 1500 hours per annum of their time to the running of the Society. The equivalent financial benefit of these hours of professional time may be in the region of £100,000 per annum.

Achievements and Performance

Membership: This year the society welcomed 13 new members and notes the resignation of 6 members. We are sorry to report the deaths of Nick Lyons, C.R. Maxey, Rev. G. Plumb, Professor David Smith and Ian Turner. At the end of the year the society had 278 members.

New members: Hannah Boston, London Amy Livingstone, Lincoln Thomas Brown-Warr, Lincolnshire Jack Newman, Kent Richard D'Arcy, Lincolnshire Rachel Rouse, Nottinghamshire Katy Dutton, Merseyside Spital Chantry Trust, Nottinghamshire David Green, Lincolnshire Ryan Thompson, Nottinghamshire Clare Harding, Lincolnshire Magnus Williamson, Newcastle upon Tyne Tina Holt, Lincolnshire

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LINCOLN RECORD SOCIETY TRUSTEES REPORT FOR THE YEAR ENDED 31 JULY 2023

Publications: During the last year the Society published Volume 111 in the Original Series, Stukeley and Stamford, Part II: tribulations of an Antiquarian Clergyman, 1730-1738, edited by John Smith. This volume partners Stukeley and Stamford, Part I (LRS, Volume 109) by Diana and Michael Honeybone, published in 2021. It includes Stukeley’s account of claimed malpractice in the notable Stamford election of 1734, and The Designs of Stanford Antiquitys, a series of illustrations planned by Stukeley as a complementary work to his history of the town, Stanfordia Illustrata. In order to do justice to these remarkable drawings, it has been published in a larger format, as indicated in the last annual report.

Other volumes are at an advanced stage. The editor has seena first full text of Brian Hodgkinson’ edition of the Louth St James Churchwarden’s accounts 1527-1570. Stranger Bwoy: Memoir ofa Journeyfrom Jamaica to Lincolnshire by Ralph Ottey in collaboration with Heather Hughes, is also very close to completion. ‘The third part of Nicholas Bennett’s Lincolnshire Parish Clergy series, covering the large deanery of Calcewaith, thirty-nine parishes including Alford and Mablethorpe, and Professor Maria Hayward’s edition of The Privy Purse Accounts of Catherine of Braganza 1663-1681 are also nearing final stages. Several other volumes are in active preparation.

For the Kathleen Major Series, three proposed editions are making good progress: the Kirkstead Cartulary, edited by Katy Dutton; the Oath Takers Lists edited by Nigel Saul, and Bishop Buckingham’s Memoranda edited by Alison McHardy. The Society is also hoping to publish the new edition of the Lincoln Cathedral Medieval Library Catalogues The Society is most grateful to all those who are preparing future volumes for its series.

Other Activities: The Society continues to explore and deliver a range of activities beyond our core business which demonstrate a commitment to engaging with members and non-members alike both in person and online. The President's Introduction to this Report sets out the broad areas in which the Society is fulfilling our New Priorities following the Nigel Burn Bequest. Here, more detail is given on individual programmes and award schemes.

Website

All members now have free (password-protected) access to readable and searchable digital copies of as many of the Society's publication list as possible - certain volumes are currently omitted on copyright grounds. Non-members are able to access the site either by subscribing to the Society or purchasing time-limited sessions. This will become one of the primary means of driving recruitment. There remains discussion in Council around subscription models for institutional members, and proposals will be announced once agreed. Despite some discussions around new projects, the Data Series, edited by Trustee Dr Rob Wheeler, has not added extra content in the year under review due to lingering technical issues which Council is endeavouring to resolve. The editor welcomes proposals for other potential volumes.

Communications

As reported in the President's Introduction, members have not received their usual flow of the Society's News Review. Council is working on a solution for the coming year and apologises to members for the lack of editions during the year.

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LINCOLN RECORD SOCIETY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JULY 2023

Social Media

The Society's social media profile remains one of our primary means of communication: our Twitter feed (@LincolnRecSoc) now has 673 followers (an increase of 40 over the year) and allows interactions from interested users worldwide. Our mailshot service to members, Mailchimp, now has over 200 subscribers and allows the Society to share promptly news of upcoming events organized in and around Lincolnshire.

Outreach

LRS AGM 2022

On 12 November 2022, members of the Society gathered at the Guildhall in Grantham for the first in-person AGM since 2019. Council member Dr John Manterfield offered a superb lecture on the Grantham Hall Book, for the last two editions of which has had acted as editor for the Society. Dr Manterfield also arranged a walking tour of Grantham, includinga visit to the Trygge Library and St Wulframs Church.

Stamford Book Launch

In May 2023, the Society hosted a launch in Stamford to celebrate the publication of our two recent volumes, edited, respectively, by Drs Michael and Diana Honeybone and John Smith relating to the activities of William Stukeley in Stamford in the eighteenth century. This is the first event the Society has held in the south of the county for some time and was well attended by members and locals.

Collaborations

The Society has expanded its association with the University of Lincoln and its Medieval Studies | Research Group. On 16 November 2022, Professor Daniel Power (Swansea University) delivered our annual joint LRS/Medieval Studies Research Group Lecture online. Here, he discussed his research into the Hommet family and their links with, particularly, Stamford. On 7 March 2023, Dr Daniel Booker, a postdoctoral researcher employed by the University on the project funded by the Society of Antiquaries to produce a handlist of medieval Lincolnshire documents in the Duchy of Lancaster archive, delivered the annual LRS/Medieval Studies Research Group seminar paper on the ‘Lincolnshire Records of the Duchy of Lancaster, 1217-1348" Further lectures in the series are planned, and details are provided with the Annual Report.

Awards

The Lincoln Record Society Prize for the best MA dissertation in Medieval Studies at the University of Lincoln was awarded to Holly Shipton for her dissertation ‘Agriculture and Economy of the Old Manor of Ross: a Re-evaluation of the Significance of Roger Bigod’s Irish Lands: The prize for the best MA dissertation in Historical Studies went to Anna-Primrose Orchard for her dissertation “The Cultures of Consumerism and the GI's Search for Identity in Vietnam.

The Dulcie Duke Award at Bishop Grosseteste University was made to Rachel Rouse. Winners receive £100 and three years’ free membership of the Society.

Small Grants:

The Small Grants budget for 2022-2023 was £30,000. A grant of £5,000 was awarded to Professor Teresa Webber towards the cost of publishing The Secular Cathedrals ofEngland and Wales, Corpus of British Medieval Library Catalogues. A grant of £4,480 was made to Professor Daniel Power towards the cost of publishing The Charters of the Du Hommet Family, Constables ofNormandy and Lords of Stamford (c.1020-c.1260).

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LINCOLN RECORD SOCIETY TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 JULY 2023

Large Grants:

Dr. Katy Dutton continues her work on An edition ofthe Kirkstead Abbey cartulary (British Library Cotton Vespasian E xviii). A Nigel Burn Memorial Research Grant of£18,315 was made in June 2022.

A Nigel Burn Memorial Research Grant of £62,491 payable over three years was approved in May 2023 to Dr W. Jack Rhoden of Bishop Grosseteste University for Lincoln Diocesan Training College: a biographical register of its earliest students (1862-1918).

Legacies: There are no new legacies this year.

Financial Review: Investment income from our portfolio managed by Brewin Dolphin was £55,552 (2022 £46,771). The cost of managing our portfolio was £12,177. As at July 31st the value of the portfolio was £1,877,285 (2022 £1,938,223).

Subscription income was £6,276 compared with £6,715 in 2021-22. Last year included the receipt of subscriptions from previous years delayed due to Covid-19.

Book sales were £1,465 (2022 £559).

This year we published Volume 111 which cost £11,425 plus £1,526 shipping costs.

Total operating expenditure was £82,023 (2022 £67,739). The main contribution to the higher costs this year was an increase in grants made of £11,423.

Funds are also invested in the Charities Official Investment Fund which is managed by the CCLA. The Finance and Publications Committee undertake regular monitoring and review of investments. Investments held by Brewin Dolphin are in a nominee account.

Reserves Policy: The Trustees will retain general reserves adequate to fund the average cost of one publication and a certain level of grants to assure the future of the society. The five year plan has been designed with this in mind. This policy is regularly reviewed.

ON BEHALF OF THE BOARD

omasoae Sad — Chair of Trustees

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REPORT OF THE INDEPENDENT AUDITORS

TO THE MEMBERS OF LINCOLN RECORD SOCIETY

(REGISTERED NUMBER: 00513433)

The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period.

In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF LINCOLN RECORD SOCIETY (REGISTERED NUMBER: 00513433)

Opinion

We have audited the financial statements of Lincoln Record Society (the 'Charity’) for the year ended 31 July 2023 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies, The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice),

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

Other information

The Trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

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REPORT OF THE INDEPENDENT EXAMINERS TO THE MEMBERS OF LINCOLN RECORD SOCIETY (REGISTERED NUMBER: 00513433)

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

Responsibilities of Trustee

As explained more fully in the Trustees’ responsibilities statement set out on page 10, the Trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the Trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

We have been appointed as auditor under section 1443 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that Act.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

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LINCOLN RECORD SOCIETY

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR Tian TEAK ENDED 31 [LY 2023

I report on the accounts of the Trust for the year ended 31 July 2023 which are set out on pages 12 to 19,

Respective responsibilities of Trustees and Examiner

The charity’s Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under section 144(2) ofthe Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Independent Examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of account set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.

“NJonWrighttL VigarFCA Limited Chartered Accountants 15 Newland Lincoln LN1 1XG

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LINCOLN RECORD SOCIETY

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 JULY 2023

General TOTAL TOTAL
Funds 2023 2022
£ £ £
Notes
INCOMEANDENDOWMENTSFROM
Othertrading activities
Legacies - : 196,620
Subscriptions 6,276 6,276 6,715
Charitable activities
Book Sales 1,465 1,465 559
Income from investments
Investment income ys 62,874 62,874 47,147
TOTALINCOMEANDENDOWMENTS 70,615 70,615 251,042
EXPENDITUREON
Expenditureon raisingfunds
Investmentmanagement fees 12,177 12,177 11,918
Expenditureon charitable activities
Cost ofsellingbooks 3 947 947 1,185
Bookproduction costs 3 12,951 12,951 11,694
Grantsmade 3 38,155 38,155 26,732
Support costs 3 9,567 9,567 4,998
Other activities 3 1,465 1,465 2,714
Amortisation ofIntangibleFixedAssets 6 6,761 6,761 8,499
TOTAL EXPENDITURE 82,023 82,023 67,739
Netgains/(losses) oninvestments
Gains/(Losses) on investment assets (60,938) (60,938) 3,300
NETINCOME/(EXPENDITURE) (72,346) (72,346) 186,603
Transfer from General Funds : - -
NETMOVEMENTINFUNDS (72,346) (72,346) 186,603
Fundbalancesbrought forward 2,240,208 2,240,208 2,053,605
Fundbalances carried forward 2,167,862
2		 2,167,862 2,240,208

All amounts relate to continuing operations.

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LINCOLN RECORD SOCIETY

BALANCE SHEET

FOR THE YEAR ENDED 31 JULY 2023

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2023 2022
te i £ &
Notes
FIXED ASSETS
Intangible fixed assets 6 17,448 24,209
Investments: Brewin Dolphin 7 1,877,285 1,938,223
1,894,733 1,962,432
CURRENT ASSETS
Debtors 8 811 732
Current asset investments: COIF Account 253,163 245,959
Cash at bank and in hand 60,715 55,464
314,689 302,155
CREDITORS
Amounts falling due within one year 9 41,560 24,379
NET ASSETS 2,167,862 2,240,208
FUNDS
General Funds 1] 2,167,862 2,240,208
TOTAL FUNDS 2,167,862 2,240,208
Approved by the Trustees and signed on their behalf 01 -......c.ccesssssssssssenssessesssnseescenssstnssissenansseesnee
David Stocker Sseull Gel L Wilkinson vA . tcl
Chair of Trustees Trustee
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14

LINCOLN RECORD SOCIETY

1 ACCOUNTING POLICIES

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NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JULY 2023

The following accounting policies have been used consistently in dealing with items which are considered material to the charity's affairs.

b_ Legacies Legacies are recognised when the sum to which the charity is entitled is known, the receipt is probable and entitlement has passed to the charity.

Subscriptions are recognised in the period to which they relate.

Expenditure is included in the year to which it relates rather than the year in which it is paid. Expenditure includes irrecoverable VAT. Support costs are those costs incurred in running the charity's activities and the strategic overall management of the charity. Expenditure has been presented in line with the alternative method.

Fixed assets are included at cost less depreciation. There is no formal capitalisation limit. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows: Website over 3 years Facebook Project over 3 years Digitisation Project over 3 years

i Funds Designated funds have been identified by the Trustees and set aside for a specific purpose as described in the Trustees’ report. There are no designated funds. General funds are those funds which are available to the Trustees to apply for the general purpose of the charity.

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15

[al

LINCOLN RECORD SOCIETY

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JULY 2023

General General Designated TOTAL TOTAL
Funds Fund 2023 2022
£ & £ E
Notes
2 INVESTMENTINCOME
Bankinterestonmoniesheldbythecharity 7 o20 - 7,322 376
Investmentincome Soo - reFo 46,771
62,874 - 62,874 47,147
3 CHARITABLEACTIVITIES
Costofsellingbooks
Storagecharges 857 - 857 1,133
Other costs 90 - 90 ou
947 = 947 1,185
Bookproductioncosts .=
se6		 6
Printing 11,425 = 11,425 10,184
Shipping 1,526 - 1,526 1,510
122m - 12,951 11,694
Supportcosts — ee
Computerandwebsite 4,343 - 4,343 1,464
Administration 696 - 696 684
Governance costs 4 4,528 4.528 2,850
9,567 - 9.567 4,998
Otheractivities — oO
News Reviews 334 - 334 2,714
Book Launch 1,131 - 1,131 -
1,465 = 1,465 2,714
Grants $=) = OO
Grants to Institutions
SocietyforLincolnshire History
andArchaeology - - - 7,000
E Gill&Sons - - - 127
BritishLibrary ProfessorWebber 5,000 - 5,000 >
Bishop Grosseteste University 28,375 - 28,375
ThePipeRoll SocietyProfessorPower 4,480 - 4,480 :
Grants to Individuals
Universityof Lincoln StudentAwards 200 = 200 100
Bishop Grosseteste StudentAward 100 - 100 100
Leeds University-DrDutton - - - 18,305
38,155 38,155 26,732

16

LINCOLN RECORD SOCIETY

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JULY 2023

General Designated TOTAL TOTAL
Funds Funds 2023 2022
£ £ £ £
4 GOVERNANCE COSTS
Meetings&BoardDevelopment 333 - BS) -
Annual Report 2,815 - 2,815 1,830
Independent Examination 1,380 - 1,380 1,020
4,528 : 4,528 2,850

5 TRUSTEES’ REMUNERATION The Trustees were not entitled to and did not receive any remuneration during the year. Expenses such as subscriptions, stationery, event and travel costs were reimbursed to 4 Trustees during 2023 (3 - 2022) totalling £1,385 (€244 - 2022).

6

INTANGIBLEFIXED ASSETS TOTAL
£
Cost
at 1 August2022 Bea
Additions -
Disposals -
at31 July2023 91,521
Depreciation
at 1 August2022- 67.312
Chargefortheyear 6,761
Eliminatedon disposals -
at31 July2023 74,073
Net BookValue
at31 July2023 17,448
at31July2022 24,209

17

all

LINCOLN RECORD SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

ih INVESTMENTS Brewin
Dolphin
£
MarketValue
at
1 August2022		 1,938,223
Additions/Disposals :
Revaluation (60,938)
At31 July2023 1,877,285
2023 2022
£ £
8 DEBTORS
Prepayments 811 fae
811 732
9 CREDITORS
Amounts fallingduewithinoneyear
Accruals 1,722 4,032
Grantspayable 37,855 18,305
Lifememberships 1,700 1,780
Deferred income 250 262
41,560 24,379

18

LINCOLN RECORD SOCIETY

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JULY 2023

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10 DEFERRED INCOME Deferred income comprises of subscriptions received in advance.

£

MarketValue
Balance as at 1 August2022 262
Amountreleasedtoincomingresources (262)
Amount deferredintheyear 250
Balanceasat31July2023 250

11 FUNDS

|

Movement in Funds

Movement in Fundsin FundsFunds
Net
movement
At1.8.22 infunds Transfers At 31.7.23
£ £ £ £
Unrestrictedfunds
Generalfund 2,240,208 (72,346) - 2,167,862
2,240,208 (72,346) - 2,167,862

Comparatives for movement in Funds

Net
movement
At1.8.21 infunds Transfers At 31.7.22
£ £ £ £
Unrestrictedfunds
Generalfund 2,053,605 186,603 - __2,240,208
2,053,605 186,603 - 2,240,208

12 RELATED PARTIES

There were no related party transactions within the year to 31 July 2023.

I)

LIST OF PUBLICATIONS

  1. Lincolnshire Church Notes, made by Gervase 26. Kesteven Quarter Sessions Minutes, 1674-1695, Holles, 1634-1642 (facsimile edition 2010). Volume II.

  2. Lincoln Episcopal Records, temp. Bishop 27. The Registrum Antiquissimum, being a collection of Cooper, 1571-1584 (o/p). charters of the Cathedral Church of Lincoln from

  3. The Rolls of Hugh of Wells, Bishop of Lincoln, the 11th to the 13th centuries, Volume I pb reprint. 1209-1235, Volume I (0/p). 28. Registrum Antiquissimum, Volume II pb reprint.

  4. Speculum of the Diocese of Lincoln, 1705-1723: 29. Registrum Antiquissimum, Volume III. Archdeaconries of Lincoln and Stow (0/p). 30. Records of Some Sessions of the Peace in

  5. Abstracts of Lincoln Wills, Volume I (1271Lincolnshire, 1360-1375. 1526) (o/p). 31. Lincolnshire Church Notes made by William

  6. The Rolls of Hugh of Wells, Bishop of Lincoln, John Monson, 1828-1840 pb reprint. 1209-1235, Volume II (0/p). 32. Registrum Antiquissimum, Volume IV.

  7. Visitations of Religious Houses in the Diocese of 33 Visitations in the Diocese of Lincoln, 1517-1531, Lincoln, Volume I (1420-1436) (o/p). VolumeI (0/p).

  8. Heraldic Visitation of the County of Lincoln, 34. Registrum Antiquissimum, Volume V. 9. 1 Scaltony ’ 35. Visitations in the Diocese of Lincoln, 1517-1531, The Rolls of Hugh of Wells, Bishop of Lincoln, ‘Wehinnney like

8 ae aea WMUSHSASE 36. A Lincolnshire Assize Roll for 1298. (o_ ) ae a ea ) 37. Visitations in the Diocese of Lincoln, 1517-1531,

i : Ghotee Rolls ofaoeRobert Grosseteste anddHHenry ee. ’ Ne . , : Bish fL In, 1235-125 . 38. Minute Book of the Gainsborough Monthly

  1. ee 9 (o/p) Meeting of the Society of Friends, Volume II Chapter Acts of Lincoln Cathedral, Volume I (1669-1689).

  2. cee)1520- (oe) ; 39. The Rolls and Register of Bishop Oliver Sutton, Chapter Acts of Lincoln Cathedral, Volume II 1280-1299, Volume I.

  3. eee1536-1547) (olp) ; 40. Minute Book of the Gainsborough Monthly Visitations of Religious Houses in the Diocese of Meeting of the Society of Friends, Volume II Lincoln, Volume II (1436-1449) (o/p). (1689-1709).

  4. Chapter Acts of Lincoln Cathedral, Volume III 41. Registrum Antiquissimum, Volume VI. (1547-1559) (o/p). —_-

    1. Facsimiles of charters in Registrum Calendars of Administrations in the Consistory Antiquissimum (Volumes V and VI).

  6. Courtwannaof[Lincoln,][1540-1659] (o/p) , 43. The Rolls and Register of Bishop Oliver Sutton, Final Concords of the County of Lincoln, temp. 1280-1299, Volume I.

  7. H_ IIl-Heaalliitory)II : 44. Minute Book of the Gainsborough Monthly Transcripts of Charters relating to Gilbertine Meeting of the Society of Friends, Vol. III Houses (0/p). (1709-1719).

19; “Tite Lincolnshire Domesday and the Lindsey 45. Letters and Papers of the Banks Family of Survey - pb reprint. Revesby Abbey, 1704-1760. i

20.21. bsatsa, 1258-1279 of Richard(o/p) Gravesend,; Bishop of 46.47. RegistrumPapal Decretals Antiquissimum, relating to/ Volume the Diocese VII. of Visitations of Religious Houses in the Diocese of Lincoln in the Twelfth Century.

  1. Lincoln,—_ eensVol III tea(1436-144aep : 48. The Rolls and Register of Bishop Oliver Sutton, The Earliest Lincolnshire Assize Rolls, 12021280-1299, Volume III. 1209 ei) ; 49. Some Sessions of the Peace in Lincolnshire,

  2. The State of the Church in the Reigns of Elizabeth 1381-1396, Volume I. and James I, as illustrated by documents relating to the Diocese ofLincoln (o/p). 50. bec an es nenee 1601-1640 (0/p).

24, Absiacts of fincoln Wills, Volume TM (153051. Registrum Antiquissimum, Volume VIII. 1532) (o/p). 52. The Rolls and Register of Bishop Oliver Sutton,

  1. Kesteven Quarter Sessions Minutes, 1674-1695, eS ee easel: Volume I (o/p).

20

LIST OF PUBLICATIONS

  1. The State of the Ex-Religious in the Diocese of Lincoln in the Reign of Mary (0/p).

  2. Probate Inventories of Lincoln Citizens, 1661-1714. 81. Clerical Poll Taxes of the Diocese of Lincoln, 1377-1381.

  3. The Records of the Commissioners of Sewers in the Parts of Holland, 1547-1603, Volume I.

  4. The Diaries of Edward Lee Hicks, Bishop of Lincoln 1910-1919.

  5. Tattershall Castle Building Accounts, 1434-1446 pb reprint.

  6. Grantham During the Interregnum: The Hallbook of Grantham, 1641-1649.

  7. Some Sessions of the Peace in Lincolnshire, Hallbook of Grantham, 1641-1649. 1381-1396, Volume II. 84. The Printed Maps of Lincolnshire 1576-1900: a

  8. The Register of Bishop Philip Repingdon, 1405carto-bibliography pb reprint. 1419, Volume I. 85. The Medieval Lindsey Marsh: select documents.

  9. The Register of Bishop Philip Repingdon, 1405-6. Royal Writs addressed to John Buckingham, 1419, Volume II. Bishop of Lincoln 1363-1398.

  10. Letters of the Cholmeleys at Wainfleet, 181387. The Registers of Henry Burghersh 1320-1342, 1853 (o/p). Volume I.

  11. The Rolls and Register of Bishop Oliver Sutton, gg_— The Acta of Hugh of 1280-1299, Volume V pb reprint. 1209-1235. Wells, Bishop of Lincoln

61.62. AnEnna,i Episcopal 1, 1514-1520 Court Book(o/p) : for the Diocese of 89.90. TheLincoln Registers Wills. of1532-1534.Henry Burghersh 1320-1342, Registrum Antiquissimum, Volume IX pb reprint. Volume II.

  1. The Records of the Commissioners of Sewersin 9)‘ The Letter Book of Sir Anthony Oldfield, 1660the Parts of Holland, 1547-1603, Volume II. 1664.

  2. The Rolls and Register of Bishop Oliver Sutton, 99 —_ Hjistoric Town Plans of Lincoln 1610-1920 65. Mer, Wels AYD ea 93. The Overseas Trade of Boston in the reign of Some Sessions of the Peace in the City of Lincoln, Richard II o/p.

  3. 1351-54, popilarinitesiaiand the B ipesamimmaialatai.f Stamford, 1351 ; 94. Lincolnshire: Parish Correspondence ofJohn Letters of John Wallace of Harpswell to Madam Kaye, Bishop of Lincoln, 1827-53. Whichcot, 1721-17 7 Correspondence of John os) (Cmsetill hy Ranidenes Teter Fardell, Deputy Registrar, 1802-1805. d Accounts of Matthew Flinders: I. 1775-1784.

ea68.3 sme——————t yant 5 - z‘ 96. Maps of the Witham' Fens from the Thirteenth: to Facsimiles of Charters in Registrum the Nineteenth Century. Antiquissimum (Volumes VIII, IX and X). ; ;

    1. Gratefull To Providence: The Diary and The Rolls and Register of Bishop Oliver Sutton, Accounts of Matthew Flinders: II. 1785-1802. 1280-1299,amit Vol VI int.

a . Letters and4 ivePapers=Relatingi : 2idee to theo .Trent, 98. Building a Railway: Bourne to: Saxby. , Ancholmepb reprint. and Grimsby Railway, 1860-1862 ae apeatrdate——-“4the Spalding festesions

  1. Thethe Records of the Commissioners of Sewers in 19°- ena ,: aeal ss Parts ofHolland, 1547-1603, Volume III. ——

  2. Lincolnshire Returns of the Census of Religious Ta wea SSBSE eee ene Iie, 73. Worship,The Minute1851. Book of the Spalding Gentlemen's ie tieeae Gamukty Justices). thie Cm onlie ; Sadiety, 1732, Blackamoor’s Head: The Practice of the Law in

ae: 1ar9 , neaVolumetilleIII. P Sepingcon > > 103. Lincolnshire,Lincolnshire Parish:: . F 1787-1838.: : Clergy 1214-1968: A 75. Stow Church Restored, 1846-1866 — ee 76. ; : 104. The Correspondence of William Stukeley and The Rolls and Register of Bishop Oliver Sutton, Maurice Johnson 1714-1754.

  1. 1280-1299,ciateVol VIIL. 105. Lincolnshire Parish Clergy, c1214-1968, A 78. Boston Assembly Minutes, 1545-1575. Biographical Register Vol. 2. 79. The 1341 Royal Inquest in Lincolnshire. 106. Borough Government in Newton’s Grantham: A Bibliography of the City of Lincoln. The Hall Book of Grantham, 1649-1662.

Al

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|

LIST OF PUBLICATIONS

  1. A Parson in Wartime: The Boston Diary of Arthur Hopkins, 1942-1945.

  2. Petitions from Lincolnshire c.1200-c.1500.

  3. Stukeley and Stamford, Part 1 Cakes and Curiosity, The Sociable Antiquarian 1710-1737

  4. KM1. The Episcopal Rolls of Robert Grosseteste 1435-1453.

  5. KM2. The Alvingham Cartulary.

  6. OC1. Steep, Strait and High: Ancient Houses of Central Lincoln.

  7. Borough Government in Restoration Grantham. OC2. North Lincolnshire Farming Society: The The Hall Book of Grantham, 1662-1704. Dixons of Holton-le-Moor, 1741-1906.

  8. Stukeley and Stamford, Part II. Tribulations of an Antiquarian Clergyman, 1730-1738.

ORDERS

Annual Volumes 102 - 109 are £40 each. Members are given a discount of 30%.

Volumes 21 - 104 are available to members at £10 net plus postage (where available and excluding paperback reprints).

Vol. 92 Historic Town Plans of Lincoln £50 less member’s discount

Vols. KM1 and KM2 £60 less member's discount

Vols. OC1 & OC2 £40 less member's discount

Orders and enquiries by members of the Society should be addressed to the Hon. Treasurer, Lincoln Record Society, c/o Lincoln Cathedral Library, Minster Yard, Lincoln LN2 1PX or treasurer@lincoln-record-society.org.uk. Postage and packing are extra.

Sales and distribution of available volumes to non-members are handled by Messrs Boydell and Brewer, P.O. Box 9, Woodbridge, Suffolk IP12 3DF, or through their website www.boydellandbrewer.com.

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22

Lincoln Record Society

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